BOS - August 2, 2005

Moderators: Suzanne Kane, Jane Alger

BOS - August 2, 2005

Postby Suzanne Kane » Thu Jul 28, 2005 2:56 pm

Board of Selectmen
Agenda
August 2, 2005



6:30 pm
• Informational Workshop

7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:15 pm
4. Skate Park Update

7:30 pm
5. Mass Electric

7:45 pm
6. Ladder Truck Bid Recommendation – Chief Gonynor

7. Screening Committee – Town Accountant

8. Con Com Letter – Review from Town Counsel

9. Master Plan Appointment

10. Town Use: DHS – Class of 2006, Douglas Fire Department

11. Minutes: Jan. 25, 2005 Regular and Exec. Session, April 12, 2005 & July 19, 2005

12. Boston Post Cane – Anna R. Janeczek

13. Administrators Report

14. Old / New Business

15. Adjournment
_____________________________________________________________
Future Agenda Items
August 9th:
Goals and Objectives
Financial Report

Sept. 6th:
Old Elementary / Library Trustees

TBD:
Audit w/SchoolExec. Session Minutes
TIP Policy
Bldg Inspector – Alternate Appt.
_____________________________________________________________
_____________________________________________________________
Board of Selectmen
Meeting Minutes
August 2, 2005
Approved, September 6, 2005



• Informational Workshop:
Madame Chairman Shirley Mosczynski called the meeting to order in the Selectmen’s Office at 6:30 pm.

In attendance: Paula Brouillette, Rich Preston, David Furno, Edward Therrien, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Michael Guzinski went over the following items:
• Personnel Board – Final draft of Personnel Policy
• Octoberfest banner poles
• Mr. Smith’s property
• Accounting update
• Water/Sewer update
• Letter to Library Trustees
• Swearing-in Ceremony for Officer Dunleavy
• 4 Town Group bid opening
• Tax title land
• Public Safety Meeting Scheduled
• Highway questions

The Board moved their meeting to the Resource Room.

1. Call to Order:
Madame Chairman Shirley Mosczynski called the meeting to order at 7:13 pm. In attendance: Paula Brouillette, Rich Preston, David Furno, Edward Therrien, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Other staff and citizens: Fire Chief Donald Gonynor, Town Engineer William Cundiff, Skate Park Committee members Suzanne Gagnon and Pamela Mort, Conservation Chair Marylynne Dube and Leon Mosczynski, Mass Electric ACT Program Project Manager Kenneth Finch, Tim Bodkin, and Lead Arborist Anne Marie Moran, and Tribune Reporter Tom Mattson.

2. Chairman’s Announcements:
• Swearing in Ceremony: Shirley Mosczynski announced the swearing in ceremony of Officer Mark Dunleavy, Wednesday, August 3, 2005 at 11:00 am at the Police Department.

3. Citizen’s Forum:
No citizen’s came forward.

4. Skate Park Update:
In the agenda is a letter to the Board of Selectmen, from the Douglas Skate Park Building Committee, dated June 29, 2005. • Suzanne Gagnon and Pamela Mort came forward. Pamela Mort reported that after numerous attempts and no success to involve the youth of Douglas in the building of the skate park project; the Committee has decided to put the project on hold until the kids are willing to step up and help with the process. They feel that if the youth are not involved in the process they are not going to respect the facilities as much. They came to the Board for advice. Paula Brouillette stated she feels it is a great move; they need to make sure that the people who are going to use it are interested enough to be part of the process. They are working on an overall plan for Martin Road Park. She wondered if there should be a contingency in there if it does get to the point that there is enough involvement to at least have that as part of the plan or are the looking at not being involved at all. Pamela Mort stated she feels it should still be part of the plan. They are hoping that once the kids realize they have to step up to the plate that is what they are going to do. Their Committee is still committed to getting the skate park built. The majority of them have been on the Committee for two or three years – they really need to get the kids to help. They don’t want to say they don’t feel like doing this – by putting it on hold they can keep everything they have established together. Shirley Mosczynski asked William Cundiff knowing he is involved in the overall recreation plan if there is an ongoing plan to include the skate park. William Cundiff stated they had a kick off meeting with the consultant a week ago with the Recreation Committee – the topic of the meeting was the first step in the process which is a scoping session and what was the overall picture and what interests the Recreation Committee has. There is a spot reserved for the skate park however there is some latitude – there is discussion about tennis courts but they are reserving space for the skate park. They do want to have a feeling that as they move forward that there is an alternative. Suzanne Gagnon stated the kids tell them they all want a skate park but when it comes to the meetings they haven’t come. Pamela Mort stated they’ve even stopped them on the streets; they had a newspaper article, and sent flyers out through the school. They have tried – they are not going to give up they are just hoping that the kids realize they are the key component in this and if they really want a skate park they are going to have to get involved. They started a non-profit – they are good to go they are waiting for the kids. Rich Preston asked if they know what the cost will be versus what they have raised. Suzanne Gagnon stated if they took the ultimate park which would be about $60,000 and took out the most expensive components they could probably have the park up and running for $20,000 to $30,000. Pamela Mort stated they have about $5,000, they have money in the Town account. They slowed down on the fundraising because they were getting together the non-profit and wanted to get that set up. Then when they were ready the kids were not coming out to help them fund raise. Suzanne Gagnon stated they applied for the Tony Hawk Foundation Grant which they didn’t receive – that was their first attempt in the non-profit to raise some funds. They are in between what a non-profit can do and trying to get the kids involved so funding has been a slow process. Rich Preston stated he spoke with Suzanne Gagnon about the funding of the Martin Road project. The discussion was that it is Martin Roads time. The idea was to have a discussion and then hopefully it would trickle down into funding that was part of the Capital project. This year some funds were distributed – they have a total of about $30,000 to start working on soccer. It has always been his hope to continually agitate to fully fund the Martin Road project including some funding for the Skate Park. He stated he can not speak for the whole Board, but that would be his intent and he hopes they will be able to bring it to fruition eventually between their fundraising and the Board helping out if possible. Are they looking to formally suspend all work, meetings, and operations at this point and what would have to happen for them to pick it up again. Pamela Mort stated the monthly meetings they will hold off on – they have been on the fence for how long they should do that for. For them to pick up and move forward would be the kids stepping up. They see them down the center of Town too, doing things they are not supposed to. It‘s not helping the situation – it’s aggravating the business owners and they need everyone on the same page. It’s going to take the kids making the change and stepping up and helping them. Suzanne Gagnon stated that when they started this three years ago it was because the kids got together in a large group and met with them. It would be a new group of kids – most of those kids are now driving. It would take another interested group of kids to get them to jump back in. Rich Preston stated he can appreciate where they are – his concern is the wheels of government turn excruciatingly slow. They wouldn’t want to loose any momentum – if they suspend operations it may contribute to slowing it even further. They may not want to make it a formal suspension but rather a wait-and-see situation. They will still be a Building Committee and will still be out there – try to attend what ever meetings they can with Recreation and William Cundiff so there will be a place holder there. He finds that in order to get something to fruition you have to constantly plant the seeds and continually agitate. Keep it on the table – even if it means suspending their meeting but meeting with the Board of Selectmen and Recreation. Pamela Mort stated they don’t want to give up on it. They have worked so hard and they believe in the kids in Town – they deserve a place to go and be safe. She thinks the kids felt it was never going to happen because it is taking so long. Rich Preston stated that maybe they feel as if they are not a success because it has gone on for so long. He feels it is a success – they have done a lot of work, they got it started. They have an existing Building Committee, they have a site allocated, and they have some money. It may be a matter of time but success may be down the road for them. As a Skate Park Building Committee they can come to them during budget time and agitate – become really familiar with municipal budgeting. Come early and often. Shirley Mosczynski stated that Rich Preston has a point in that involvement in the Recreation Commission and their meetings if they are not getting support from parents who have kids involved with skateboarding. That was kind of the idea to involve with the Recreation Commission and what is going on at Martin Road and it would come to fruition sooner than if they were on their own. Pamela Mort stated that the support they have received from the Board of Selectmen, the Recreation Commission, William Cundiff, and the Building Department – the information given has been wonderful, they have gone out of their way to help them. Rich Preston asked Pamela Mort to let them know what the Board can do regarding outreach – if they have ideas let them know. Pamela Mort asked for clarification on the monthly meetings – they can disband them for a short time. Shirley Mosczynski stated she thinks so. Rich Preston stated as an entity they can choose to not meet for awhile but it’s always good to let the Town Administrator know. Shirley Mosczynski concurred adding the Skate Park Building Committee should turn in a report at the end of the year so it can be put into the Town’s Annual Book.

5. Mass Electric:
In the agenda is an email to Suzanne Kane, from Kenneth Finch, dated July 28, 2005; and a Power Point Presentation entitled, “Massachusetts Electric Distribution Forestry – ACT Reliability Improvement Project – An Augmented Vegetation Clearance Program”. • Shirley Mosczynski asked Michael Guzinski if he had any comments. Michael Guzinski stated that based on the discussions at a prior meeting a representative of Mass Electric came to do a presentation for the Board. The have filled out a form that William Cundiff requested. Anne Marie Moran, Lead Arborist for Mass Electric and Kenneth Finch ACT Program Project Manager came before the Board. Kenneth Finch went over his Power Point Presentation. He explained that ACT stands for Augmented Clearances for Trees. It is a statewide multi-year project that National Grid has been working to put together over the last few months. Out of the reliability meeting that took place with the Selectmen three weeks ago – the interest is to start here with this program. What’s involved with this from a tree clearing standpoint is for Mass Electric to identify the worst performing feeders – those that have a history of chronic tree problems that affects large numbers of customers. What they do in this process is put together a study of the outage history of circuits – look at them in a detailed basis once they’ve identified the core study group. They will also conduct a field investigation to find out where particular hazard trees are. Their goal is long term – to make a significant impact in reliability performance. He stated that in order to understand the program and why certain areas are targeted and others are not it is important to understand the electrical system itself. How it is operated and how tree interference affects the system, customers, and businesses. Mr. Finch went over the electric system starting with substations. A substation is where the voltage is stepped down from the high voltage transmission levels down to the primary voltage necessary to feed business and residents in the community. Coming out of the substation is what they call primary voltages because they are carried on what they call primary lines – individual wires that run out of the substation to carry and distribute the electricity. Coming out of the substation they have three primaries. As it goes along some lines tap off. In the case of slide 4 of the presentation, it’s a three phase tap going off because there is a larger load on that road. It could be a short run going to a business or a large run going to a large residential area. Eventually each line will branch off at individual taps to go down single roads and neighborhoods which will address the load on the street or neighborhood. The way it gets to a house – transformers will step it down to the voltage used in the home or business. Then there will be single house drops going off. Along the way Mass Electric uses different devices to protect the system. This is compared to the main breaker panel in a house. To shut the whole system down the ‘main’ is pulled. For Mass Electric that’s the breaker at the substation. When that main breaker goes out every customer in the system is affected. As they move out to the single phase taps – they are fused individually just like there are different circuits in a house which are fused individually so if there is an overload on a kitchen appliance if trips that circuit and not the one in the bathroom. In between, on the three phase they have what is called reclosers. They operate all three lines simultaneously. So if something happens to interfere with the current on once phase, all three lines are taken out. The reason is because quite possibly there could be a large business or school with phase motors and if one phase went off it could damage the motor – they want all three phases going down at the same time. Mr. Finch went on to talk about the current program as it exists at National Grid. It is a cyclical trimming program to go out and re-trim an area to certain clearances every few years. It typically will remove them 10 to 15 feet above wires. There are similar tree trimming programs across the country – used for particular utility companies to meet their performance levels as far as trees contribution to the overall performance to the system. Prior to the merger of Mass Electric, at Niagara Mohawk in New York, they began to look at this. They had 23 years of cycle trimming but every year they would have circuits that gave them problems. They had to ask the questions where do these outages come from and what is the failure condition that occurs. After years of running the program most of the time routine trimming took care of more than 95% of the outage problems yet repeatedly they were sent out to look at something that was trimmed last year. Intuitively they knew it had to be coming from outside their trim zone, it had to be something above it somewhere falling onto the system. Before they go out and spend a lot of money they need to set priorities – where is the worse happening, what kind of repetitive chronic problem is it and how do they go about fixing it. The program has been up and running in New York for over 5 or 6 years – because of its success there they felt it was important to implement it in New England. This is a multi year program – a 5 year program to address worse performing circuits across Massachusetts. On the tree trimming side In New York they have found an almost 75% improvement in the customers effectiveness. The study that they first undertook to understand where they were coming from made them realize 85% of all outages are coming from outside the trim zone. They also learned that 75% of the time problems are caused by dead or dying trees near the lines. They also found diseased or defective conditions were a major contributor as well as structurally weak species. Mr. Finch gave an example of the Black Locus tree. They have very small leaves and in a very calm wet rain they will load up with the weight of the water and it will overload the carrying capacity of that branch then will snap and drop on the line. The Black Locus in New York is 0.1% of the tree population but contributed 11% of the outages. So what they have done with the process is taken a look, using better data on outages, using assessment methods to help understand where the problem circuits may be and tying them together in a detailed field investigation to better understand the local need and try to prescribe remedies on a local basic. This year they have identified 25-26 circuits that are potential problems. The next part of this is to talk about the effect of a tree outage on the electrical system. The first thing to understand is that if a tree falls on your household service drop, it only affects that household. If the same outage happened outside the Uxbridge station or anywhere along that line before the first reclosure, everyone on the station is out. If it happens on the backbone beyond that reclosure, they loose about 1,800 to 2,000 customers each time. One thing they do is to lockout – they can have small limbs on the line and lock it out at the substation then when the crews come out to put the service back on they pick the limb off and close the reclosure back up. Most typically tree outages are like the one illustrated on slide 8 – a whole tree falls on the line causing more extensive damage. The typical tree outage takes 2 -2 ½ times as long to restore as the average outage on the system. What they have done in the past couple of months or so is to take a look at the number of outages Douglas has had. The Town has had 3,270 outages in the last 18 months affecting 633,000 customers. Out of those just 149 outages, or 4%; interrupted nearly 44% of all customers. They lost almost 279,000 for these 149 lockouts. Kenneth Finch stated that the ACT program is designed to go out and take a hard look at the phases from the substation out through the backbone. What they propose to do with that is to have certified arborists coming into town. They will go tree by tree on the main lines and begin to do a complete hazard tree assessment – for trees that are dead, dying, and defective. Identify them and get them on a list. In 2005 their goal is 25 circuits. The detailed survey will be done with certified arborists. They are convinced this will work in Douglas, it will make significant improvements but they need the help of the community to make it work. They plan to work closely with the Tree Warden, Leon Mosczynski. A customer letter will go out to the people in the areas targeted for removal. They will talk to the customer and get a complete signed permission with them. They will work closely with the Tree Warden so any trees that are under the Towns jurisdiction needing a hearing before the Planning Board will get done. They will talk to the adjacent owner and the Tree Warden, come up with a list and bring it in for the Public Hearing process. Once they are approved they will be bringing in specialty crews – this is big work with big trees. They will need what he calls “big sticks” because some of the trees are so tall that it takes a 70 – 75 foot lift to effectively get into the top of them. They will also have some areas that are inaccessible to equipment – they are going to have to have some skilled crews to handle them. The contractors will be handling cleanup differently – some will have it chipped on site, others will pile the brush up and have the chip crew come behind. In all probability the wood will remain for sometime until they have enough wood to bring in a log loader. He is in the process now of hiring people. They are prepared to do full cleanup where required. The final part of the program – they launched a community grant program to help replacing trees provided they work with “right-tree, right-place” program. They are just putting that together – they will give more information as it comes along. It’s not a one for one replacement of every tree that comes down. It is to help support the Towns replant in areas where work has been done. Kenneth Finch went over the long term benefits. First and foremost they will assist the Town and its residents in getting the hazard trees off the streets. In some cases it will make for a healthier forest. By taking out dead or dying trees they open up space for healthier trees to grow. It helps reduce heavy damage from hazard trees. And they also believe it will improve the restoration time to the community. Rich Preston asked what he meant by reviewing selected sites – they are only going to review selected areas rather than all the lines in Town. Kenneth Finch stated that the main backbone is causing most of the problem in Douglas. Out of 8 outages they’ve had in the last 18 months 11,600 customers were affected in nearly 20,500 customer minutes. Out of that he has one road that had 119, one that had 142, one that had 53, and one that had 186. He really needs to get over 25 circuits. He knows that the real benefit to this is to eliminate the lockout. He is plotting ever outage over the last 3 years to see where they were at, where there are clusters in an area he will look at for hazard trees. By in large, the routine trimming program is addressing the vast majority of distribution circuits and doing a great job with it. They are really having trouble on the backbone. Anne Marie Moran stated that because of what has happened in Douglas and the recent history; Douglas is being treated a little differently. From within the district itself they have allotted monies to look at what the ACT program is not looking at in other communities. The ACT program itself, which was already in the works prior to what has happened in Douglas was to actually start out in western Mass but they thought Douglas would be a great community to start it in considering they thought they would have good buy in and they would have residents who would be happy that they are doing this. So they have decided to initiate it here as well as simultaneously in the western part of the state. For the district itself they have a lot of money – she has a crew right now that is looking at all the single phase side taps; they are looking at everything the ACT program won’t address in other communites. Just for that reason. The ACT program itself does not address every thing – it really only goes after the back bone of the circuits – the larger one that affects everyone from the substation out kind of outage. She has had a crew in Town since the last meeting with the Board. Kenneth Finch stated that Ann Marie Moran has a jump on it because of the special circumstances in Douglas – the routine trimming schedule is still ongoing. It’s just that they know in this high level of looking at stuff and the detail look that they have done the circuits are in the top 25 for what is happening to Douglas in the backbone. Rich Preston asked when he feels that their collective assessment will be done so they can move on. Kenneth Finch stated they started their interviews today – he has 20 people to interview. He does not think he will have his first field arborist out here until the 15th of August or a week after that. Then they need a couple to three weeks of planning – he needs to know when the Planning Board meets – they may have to break it down into a few pieces so they get part of it through the Planning Board, and then work on the rest of it. He has crews available to start the work in mid-September and he really needs to try to get the work planned and ready for the crews for when they get here. Rich Preston stated his one concern is that this seems somewhat of a knee jerk reaction. Is there going to be a policy in place where this will be a continual process. It sounds like they are making up a little bit for lost time. Kenneth Finch stated he feels he is only one of three people in the country that has been working on this for the last 10 years. There is only a hand full of utilities that have been looking at it. In that process Craig Allen the Director of Distribution Forestry is committed to the fact that once they achieve these clearances it would be integrated into the day to day program to keep them maintained in the future so additional costs in those areas will continue. The experience of New York has been that it was a 5 year effort. The Grid has seen that it is successful in New York so they are adopting it here in Massachusetts – it really isn’t a knee jerk thing. They’ve been watching the success of the program in New York and have decided they need to do it here. He’s been gone from Grid for three years working as a consultant on this in other parts of the country. They approached him in March about coming back to head this project. It’s been going on for quite awhile now and they are in the process of getting approval and funding for it – it’s a long term commitment at this time. Rich Preston asked if what he is saying is that it is almost happen stance that Douglas has him here now. Anne Marie Moran stated they have been trying to get approval to capitalize this from the DTE, they’ve done it in other locations. They did not get that final approval but the organization, the Grid, still funded them to do this. It’s been all in the planning for three years. Kenneth Finch stated they have been pushing hard to do this. Anne Marie Moran doesn’t have the staff to handle a project of this magnitude so they are going out to hire people which will take about three weeks. Tomorrow they hope to have the customer letter done and approved – over the next week or two a letter will be going out to the residents on the back bone to let them know this is coming. He will be contacting Leon Mosczynski and the Board when he will be bringing in people. Shirley Mosczynski asked Mr. Finch if he feels this will solve the biggest part of the problem. Kenneth Finch stated Douglas has other issues that John Hoffman, Steve Hall and the group talked about the other night. The pie chart had nine% outages due to trees. He’s looking at the same chart – he’s has maps to plot and he knows that it is not going to be all 100 + miles that have to have attention to fix the tree problem. It’s the 16 or 18 miles of three phase coming through town that needs attention. This is a multi year project and this is just one component of a larger feeder improvement process.
• 2005 Distribution System Reliability & Operations Survey: Handed out prior to the meeting is an American Public Power Association - 2005 Distribution System Reliability & Operations Survey; and an email to William Cundiff, from Michael Peterson, dated August 2, 2005, re: Mass Electric Update on Douglas Reliability Improvements. • William Cundiff stated he just got the information this afternoon so he hasn’t had a chance to look at it. One of the things he also wanted was the last several years so he could compare the progress or trend for the improvement. Kenneth Finch stated he would relay that information back to Michael Peterson.

6. Ladder Truck Bid Recommendation – Chief Gonynor: In the agenda is a memo to the Board of Selectmen from Suzanne Kane, dated July 28, 2005, re: Item 6 – Ladder Truck Bid; handed out prior to the meeting is a letter to Michael Guzinski, from Chief Gonynor, dated July 28, 2005, re: Ladder Truck Bid Award. • Shirley Mosczynski stated that last Monday Chief Gonynor and Suzanne Kane opened the bids for the Ladder Trucks. Chief Gonynor stated he advertised for the specifications. Two people bid on the truck. He examined the bids and in his letter gave a list of discrepancies between the high bidder and the low bidder. His recommendation is to go with Minuteman Fire Apparatus, Inc., (Pierce) for $496,716.00. This is the full price of the truck providing payment is received within 10 days which they are doing because they are leasing the vehicle. The lease company pays them up front and we pay yearly. If they didn’t do that the truck lists for $502,724.00. The low bidder was McDermott & Company, Inc., (HME) at $476,124.00, which was based on 100% payment upon signing. Chief Gonynor went through the specifications which were drawn by him; he wanted this style of truck. An aluminum ladder is more light weight than a steel alloyed ladder and lasts much longer. Chief Gonynor stated that in his specifications he requires they either comply or take exception – because they can’t put something into the truck that he wants, it’s a less quality device, or they are going to exceed the specification. Pierce exceeded the specifications – they honored everything he wanted and they exceeded the bid because they are going to deliver the truck sooner then he thought, and they are putting together an automatic lubrication system which is about a $6,000 up charge. Chief Gonynor stated that if he had to give it a price on it he would have to say $35,000 – if they bought the HME truck they would be getting $35,000 less truck than the Pierce truck. Chief Gonynor stated that his recommendation is to sign the contract with Pierce. They should see the truck sometime the end of September. Michael Guzinski stated he reviewed the information with the Chief and he does agree with his recommendation. The vehicle that was put in at the lower price did not meet with several of the specifications, about 2 dozen of them. Paula Brouillette asked about the money that was allocated – is that sufficient to cover this. Chief Gonynor stated they asked Town Meeting for $500,000 for a lease purchase. $79,000.00 over 7 years – right now they are still meeting that contractual obligation. Rich Preston asked the Chief to go over some of the advantages on this truck – what is some of the equipment on this truck compared to the old truck. Chief Gonynor stated the wheel base is smaller because of the lighter aluminum ladder – they can shorten the chasse which makes it easier to fit in the station. If the old ladder was up to date and could take substantial weight it could only hold a 258 lb tip load. The aluminum ladder is a 750 lb tip load – without putting any water at the end of the tip, they could put three average firefighters on the tip, or two firefighters and a rescued person. If he had anything slighter, like what HME offers with a 500 lb dry tip load, it would mean one firefighter has to perform the rescue by himself. The other advantage is it will have a hydraulic driven generator on it where the present truck does not. The out rigging and jacking system is more stable. The reach is better because it is a rear mounted ladder and not a midsift mounted like the present truck – they can get closer to the building. They can put a full 750 tip load operated off 90 degree angle to the truck and bring the ladder right straight off the ground with out the truck tipping over. Rich Preston asked if he could easily argue that the truck is safer for the firefighters. Chief Gonynor stated much safer by comparison. Also the old truck is not certified – it flunked its certification so it’s unsafe and can’t be used. Shirley Mosczynski asked where the truck is coming from. Chief Gonynor stated the truck is coming from Appleton Wisconsin, that is where it is being manufactured. It’s the same company that owns Oshkosh – they make big highway trucks. Pierce is their fire truck manufacturer. Shirley Mosczynski asked what is happening with the old truck. Chief Gonynor stated that what he has done in the past is advertised and gone out to talk to companies that brokerage those trucks. He is working with a company out in Sacramento called Fire Plus One Trucks he fills out the information on the truck and takes some pictures. They put together a package and send it out. They price the truck and if he and the Board agree on the price, they advertise it, which is free of charge, and then they get their money when it sells. They get a percentage. Shirley Mosczynski asked if they have heard anything about the Grant that he applied for. Chief Gonynor stated that outside of the letters the Board has been getting from Senator Kerry and Senator Kennedy he received an answer back from the person running the Grant program stating hey received the letter from Senator Kerry and Kennedy and stated he would see that Douglas would be reviewed. The first round is due around October 1st. Shirley Mosczynski stated she was surprised they didn’t get a response back from Senator Neal who usually responds. David Furno made a motion to approve Fire Chief Gonynor’s recommendation to award the bid to Minuteman Fire Apparatus, Inc., (Pierce) for $496,716.00 as presented. Rich Preston seconded the motion. All – aye.

7. Screening Committee – Town Accountant:
In the agenda are Shirley Mosczynski’s comments on the Town Accountant Job Description; and Paula Brouillette’s comments on the Town Accountant Job Description. Handed out prior to the meeting is a draft copy of the Town Accountants Job Description. • Michael Guzinski reported that he recently forwarded to the Board the job description for the Town Accountant. He did receive comments back from some of the Board and put those suggestions into the document. He would like the Board to consider it for approval at their next workshop on August 9th after which time he will also have the advertisement for the Board to approve. He intends to advertise for the position, the primary source being the Beacon and also one of the local papers. He recommends a due date of mid September for receiving applications. Michael Guzinski stated that a notice also went on Cable looking for a member of the community who is interested in serving on the Search Committee – looking for someone by August 16th so they can make the appointment that evening. Shirley Mosczynski stated the Board also needs to have a member of the Selectmen on the Committee – they can also do that at the workshop meeting.

8. Con Com Letter – Review from Town Counsel:
In the agenda is a letter to the Board of Selectmen, from Town Counsel, dated July 28, 2005, re: Regulation of Private Wells; and a letter to the Board of Selectmen, from Conservation Commission, dated January 19, 2005. • Michael Guzinski reported that he contacted Town Counsels Mark Reich concerning restricting water use. He read the letter which stated Mark Reich’s opinion that the Board of Selectmen, acting as water commissioners, or a separately constituted Board of Water Commissioners, has the authority to regulate the Town’s public water supply. The letter also stated that the Board of Health has the authority to enact regulations with regard to the installation of private wells. The letter stated that in his opinion regulations of the use of private wells on private property may be accomplished through the imposition of a by-law approved by Town Meeting. Mark Reich wrote that the Town can enact bylaws to generally regulate matters impacting public safety and welfare as outlined in M.G.L. c40, §21. It is his opinion that by the Boards authority the Town can enact a bylaw restricting the use of private wells provided such bylaw is reasonably related to the protection of public safety and welfare. They bylaw should be drafted to reflect the concerns raised by the Conservation Commission with regard to the protection of natural resources and the diminishment of water supplies in Town. Therefore the enactment of such a bylaw by vote of Town Meeting should underscore the concern for public safety and welfare expressed by the Conservation Commission. Shirley Mosczynski asked if Conservation Commission and Community Development have received a copy of the letter. Michael Guzinski stated the letter came Thursday afternoon but he will forward copies. Shirley Mosczynski stated they need to forward to Conservation Commission, Community Development and Water / Sewer then if there is any input from those Boards they can put it on the agenda again. Consensus of the Board.

9. Master Plan Appointment:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated July 28, 2005, re: Item 9 – Master Plan Appointment; a copy of the appointments from the June 21st meeting; and an email to Suzanne Kane, from Paul Peterson, dated June 2, 2005, re: Master Plan Implementation Committee. • Suzanne Kane explained that at their meeting of June 21st she had them appoint Robert Werme Jr. to the Master Plan Committee and had informed them that Robert Werme Sr. did not want to be re-appointed. She learned that the opposite was true and asked the Board to formally appoint Robert Werme Sr. to Master Plan for a term ending June 30, 2006. Rich Preston made a motion to appoint Robert Werme Sr. to the Master Plan Implementation Committee for a term ending June 30, 2006. David Furno seconded the motion. All – aye.

10. Town Use: DHS – Class of 2006, Douglas Fire Department:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated July 28, 2005, re: Item 10 – Town Use Fire Department; an Application for Use of Town Property, from the DHS – Class of 2006, to use the Fire Station on August 27th and September 24th, for a Car Wash, dated July 5, 2005; an Application for Use of Town Property, from the Douglas Firefighters Association, to use the Fire Station and Town roads, on August 14, 2005, for a road race, dated July 28, 2005; and a flyer for the Blackstone Valley Firefighters 5K. Handed out prior to the meeting is an Application for Use of Town Property, from Grace E Free Church, to use the Fire Station Lawn, on August 13th for a yard sale, dated July 25, 2005.
• DHS – Class of 2006: • Shirley Mosczynski read the application with conditions/recommendations from Chief Gonynor and Chief Foley. Rich Preston made a motion to approve the Application for Use of Town Property, from the DHS – Class of 2006, to use the Fire Station on August 27th and September 24th, for a Car Wash as presented. Paula Brouillette seconded the motion. All – aye.
• Douglas Firefighters Association: • Shirley Mosczynski read the application with conditions/recommendations from Chief Gonynor and Chief Foley. Rich Preston made a motion to approve the Application for Use of Town Property, from the Douglas Firefighters Association, to use the Fire Station and Town roads, on August 14, 2005, for a road race as presented. Paula Brouillette seconded the motion. David Furno abstained (he is a firefighter). All other members – aye.
• Grace E Free Church: • Shirley Mosczynski read the application with conditions/recommendations from Chief Gonynor and Chief Foley. Paula Brouillette made a motion to approve the Application for Use of Town Property, from Grace E Free Church, to use the Fire Station Lawn, on August 13th for a yard sale as presented. David Furno seconded the motion. All – aye.

11. Minutes:
• January 25, 2005 Regular Session: Paula Brouillette made a motion to approve the minutes of January 25, 2005 as presented. Rich Preston seconded the motion. David Furno abstained (he was absent from that meeting). All other members – aye.
• January 25, 2005 Executive Session: Paula Brouillette made a motion to approve the minutes of January 25, 2005 Executive Session as presented and released. Rich Preston seconded the motion. David Furno abstained (he was absent from that meeting). All other members – aye.
• April 12, 2005: Rich Preston made a motion to approve the minutes of April 12, 2005 as amended. Paula Brouillette seconded the motion. David Furno abstained (he was absent from that meeting). All other members – aye.
• July 19, 2005: Paula Brouillette made a motion to approve the minutes of July 19, 2005 as amended. David Furno seconded the motion. All – aye.

12. Boston Post Cane – Anna R. Janeczek:
In the agenda is a memo to the Board of Selectmen from Suzanne Kane, dated July 28, 2005, re: Item 12 – Boston Post Cane; a letter to Anna R. Janeczek, from Suzanne Kane, dated July 18, 2005, listing of known recipients of the Boston Post Cane; and a listing of residents 90 years of age and older as of July 6, 2005. • Suzanne Kane reported that the next recipient of the Boston Post Cane is Anna Janeczek of 48 Manchaug Road. Anna Janeczek is in a nursing home and Shirley Mosczynski has agreed to present the cane to her on Friday, August 12th at 2:30 pm. Suzanne Kane stated she has notified the press. An interesting fact is that the past recipient and Anna Janeczek are both Tax Collector Pam Carter’s grandmothers – this is a unique experience for Pam Carter that both her grandmothers have received the cane one after the other. Suzanne Kane stated she has created a certificate to also be presented to Anna Janeczek and asked the Board to sign it.

13. Administrators Report:
• Waste Water Treatment Facility Update: In the agenda is a letter to the Board of Selectmen, from Dennis Croteau, received August 2, 2005. • Michael Guzinski read the letter from Dennis Croteau which gives an update of the work completed on the waste water treatment facility. He stated things have picked up the last 6 weeks and they are having a meeting tomorrow that he will be attending.

14. Old / New Business:
• Old:
No old business.

• New:
• Accounting Items: • Paula Brouillette
state there are two things the Board agreed on and would like to have Michael Guzinski look at. A review of the Chart of Accounts – now that Munis is up and running make sure the chart of accounts is appropriate for all the reporting needs for the School. She would also like to know when they will be getting financial reports from the new Munis system and what can they expect from those reports. Michael Guzinski stated they can expect a lot of improvements from what they have seen in the past. Interim Town Accountant Michael Daley was in last Tuesday and again today – he is making progress, there is a lot of work to be done. It’s always difficult when you are dealing with a major staff change in the middle of a conversion. If the Board would like he will have Mr. Daley stay for their workshop next Tuesday for an update. Michael Guzinski believes for the most part things are going well. Mr. Daley has a lot of work in front of him to finish the conversion and to get ready for a new Accountant. He also has to close the fiscal year.
• Future Agenda Items: • Shirley Mosczynski went over future agenda items. She suggested starting the next workshop meeting at 6:00 pm. Consensus of the Board.

15. Adjournment:
David Furno made a motion to adjourn at 9:05 pm. Paula Brouillette seconded the motion. All - aye.


Respectfully submitted;

Suzanne Kane
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Suzanne Kane
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