BOS - October 18, 2005

Moderators: Suzanne Kane, Jane Alger

BOS - October 18, 2005

Postby Suzanne Kane » Wed Oct 12, 2005 11:34 am

Board of Selectmen
Agenda
October 18, 2005



6:30 pm
Informational Workshop

7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:05 pm
4. Special Town Meeting w/Jerome Jussaume and Christine Furno

7:15 pm
5. STM w/Interim Town Account Michael Daley and sign Warrant

7:45 pm
6. Corridor Keepers

8:00 pm
7. Temporary Sign

8. Appointment - Constable, Capital Improvement

9. Goals – Approve

10. Minutes: September 20, 2005

11. Administrators Report

12. Old / New Business

13. Adjournment
_____________________________________________________________
Future Agenda Items:
Nov. 1st: 7:15 pm Emergency Management – Ernie Marks
Space Needs (Evacuation Plan, Proposed Use and Funding for Old Elementary School)
Nov. 15th: 7:15 pm Tax Classification Hearing
TBD: Audit w/School Committee
_____________________________________________________________
_____________________________________________________________
Douglas Board of Selectmen
Meeting Minutes
October 18, 2005


• Informational Workshop:
Madam Chair Shirley Mosczynski called the workshop meeting to order at 6:30 pm in the Selectmens’ Office at the Municipal Center.
In attendance: Paula Brouillette-Vice Chair, David Furno, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Tribune reporter-Guss Steevs Absent - Edward A. Therrien and Rich Preston.

Mike Guzinski discussed the following at the workshop:
~ TIF (Tax Increment Financing) Information
~ Interviews for Town Accountant
~ Sign Bylaw Information
~ Workshop for Charters
~ Capital Project Bill-Rep. Kujawski
~ Special Town Meeting Warrant-Funding Sources
~ Revolving Account for Chapter ’70-Breakdown
~ Personnel Bylaw
Shirley informed the Board of the following:
~ Road complaints

The Board of Selectmen moved their meeting into the Resource Room.

1. Call to Order:
Madam Chair Shirley Mosczynski called the meeting to order at 7:00 pm.
In attendance: Paula Brouillette-Vice Chair, Richard E. Preston, David Furno, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Others present: Jerome Jussaume-Town Moderator, Christine E. G. Furno-Town Clerk, Mitch Cohen-Capital Improvement Committee Chair, Mike Daley-Interim Town Accountant and Residents-David St. George, Cesar Merida and others.
Tribune reporter-Guss Steevs Absent - Edward A. Therrien

2. Chair Announcements: Shirley informed all of a luncheon sponsored by the Southern New England Triple A in Worcester attended this afternoon with Police Chief Patrick Foley and Mike. She read the Citation to be hung in the Police Department

~A Pedestrian Safety Citation, Douglas, Massachusetts for five or more years with no pedestrian fatalities. In recognition of your past success in pedestrian safety and your continuing efforts to educate and protect the citizens of your community, Triple A salutes your commitment to traffic safety. Presented 2005.
She added-“Our Police Department has been very active in promoting safety. Congratulations to them and it was an honor to attend the luncheon”.

3. Citizen’s Forum: Cesar Merida and friend of 76 Hemlock Street came forward, showed the Board pictures taken of his property. He has spent approximately two-thousand dollars previously, another thousand on his driveway yesterday that is now completely gone. He has issues with the Highway Department repairing the road. Shirley did talk to him earlier. She, Mike and Bill Cundiff (Town Engineer) and Highway Superintendent have taken time to check out the situation. This is one of the last roads in the community that has to be paved and to the first bridge only. Shirley recommended those who have not seen it please take a ride to view it. The Highway Department has spent about thirty hours on this road already. There are approximately 15 homes on that street now. Mike will meet with the Highway Superintendent and Town Engineer to look at possible solutions for paving and drainage and will get back to the Board within two – three weeks after getting estimates. Rich suggested that Chapter 90 monies in the future be used for this project and for short term immediate relief suggested a berm. Mr. Merida’s property is the only one getting washed out now. Paula agreed, but should wait for a long term solution. Shirley agreed with Paula except for there being a safety issue.
Shirley told Mr. Meridian to call in a couple weeks and see what the status is.
(To be continued on November 15, 2005)

4. STM-Town Moderator Jerome Jussaume and Town Clerk Christine Furno-Shirley and Mike thanked them for coming. Mike informed them the date is set for November 7, 2005 and currently have 11 Articles, but the Board has to make a determination on one.
~ Discussion regarding the following Articles:
Article 1-Jerome said he and Chris questioned this one. Mike explained the oil tank at the school is determined to be a prior year bill because of funding issues.
Article 2-Jerome questioned the wording Revolving Fund and to get more specific before a motion is made. Mike did get a breakdown from Mike Daley Interim Town Accountant and a description will be in the motion before Town Meeting.
Articles 4 & 5-Jerome explained that he and Chris agreed the motion could be simplified to say “I move that the Town vote to authorize the Selectmen to support the Article as printed in the Warrant or move the Article as printed in the Warrant”, felt it is unnecessary as they will have the voter information sheet. Mike to check with Town Counsel.
The only question is-who the presenters are and Jerome suggested that someone give a succinct definition of an “Overlay Surplus Account”. He complimented and thanked the Administration for keeping both him and Chris informed and getting information to them in advance.

5. STM Warrant:
~ Discussion with Interim Town Accountant Michael Daley - Shirley welcomed and thanked him for coming. Mike had asked him to join the Board to give a breakdown of the funding sources for the Articles on the sheet handed out to the Board and to talk about revenues.
Mr. Daley explained his spreadsheets and monies to be used-(attached), then explained the necessity of the Town accepting M.G.L. 71 Section 71E at this Town Meeting-to legitimize and be in compliance (Article2).
Rich-Thanked Mr. Daley for his presentation, it was thorough, informative and interesting. He asked if the School Committee was aware of this because these are revolving account issues and they must have them endorsed? Mike answered the School Committee requested they be put on the Warrant.
Shirley informed the Board that she and Mike sat in on Fincom Meeting and they did ask for a breakdown of the revolvers. Mr. Melican (Interim Superintendent) had met with Mr. Daley.
~ TIF Requests – Mike met with Mr. Green and his two clients last week. After a discussion they came up with a proposal that he is recommending the Board consider filing with the Town Clerk’s office in association with those Articles as the sample agreements. The Board to review,
discuss and possibly vote on at one of the workshops next week.
Shirley thanked him for getting more information and working this out.
Motion - Mike asked the Board to make a motion to have this filed as the sample agreement with the Town Clerk as part of the Warrant for the STM.
So moved – Rich Preston. Seconded - Paula Brouillette. All – aye. (For both TIF’s)
~ Sign By-law – Mike met with Adelle (Reynolds-Building Commissioner) and discussed the proposed changes. Rich – Also spoke with Adelle about the issue of the free-standing sign and exception for commercial industrial zones and “entrance” signs.
Motion – Mike- Request the Board accept the additional language to the article and formally place the article on the warrant. So moved – Rich Preston. Seconded – Dave Furno. All – aye.
~ Personnel By-law Article 11 – Mike relayed to the Board questions and concerns of employees with the Personnel Policies and By-Laws. He relayed that it was suggested more time for the Personnel Board to get together with employees to have smooth passage when going to Town Meeting. The employees were pleased and grateful for all the Board’s work.
Motion – Paula Brouillette made a motion to remove the Personnel By-Law Article from the STM Warrant of November 7, 2005. Seconded – Dave Furno. All – aye.

~ Presenters for the Articles at STM – Mike will have back up for their meeting in two weeks.
Article-#1 - Mitch Cohen
#2 and #3 - School Department
#4 - Rich Preston
#5 - Dave Furno
#6 - Dave Furno
#7 - Shirley Mosczynski
#8 - Paula Brouillette
#9 - Shirley Mosczynski
#10 - Rich Preston

6. Corridor Keepers - Paula – gave some background. It is a non-profit that’s working within the Valley to work in union with the Heritage Corridor Commission hopefully to be able to sustain the Heritage Corridor. The enabling Legislation is due to sunset in November of ‘06. Bills have been presented to both the House and the Senate at the Federal level to continue funding for the Heritage Corridor. For the 24 communities in the Blackstone Valley there is 23 million dollars of Federal funding the past 18 yrs. The Jenks Store, the Douglas State Forest, Preserve America, and Downtown Improvement are just some areas that have benefited from this. Using common signage across the Valley for different historic sites of what the Valley could be again.
Paula read the Resolution and asked for consideration to support it.
Motion - Rich Preston made a motion to endorse and approve the Resolution as read.
Seconded - Dave Furno. All-aye.

7. Temporary Sign- No further info

8. Appointments-Constable and Capital Improvement –
~ Constable- Shirley - explained this appointment is to fill a vacancy until the election in May 2006. Mr. David St. George came forward and explained to the Board he applied for the position of Constable because of the vacancy, he is semi-retired and has the time. He now serves on the Personnel Board and on the Octoberfest Committee.
Motion- Rich Preston made a motion to approve the application and appoint David St. George the position of Constable. Seconded- Paula Brouillette. All-aye.
Shirley – reminded him to be sworn in.
~ Capital Improvement –Ricky will not be here. Mike stated that at the last Capital meeting the committee suggested he notify department heads and individuals of the two openings to see if anyone would be interested serving. Mike mentioned this at a department head meeting and Rick Colonero offered. Mike believes he would be an excellent fit-he is aware of the condition of all buildings in the community and will add to the Committee.
Shirley read the letter from Ricky requesting to be on the Capital Committee.
Motion- Paula Brouillette made a motion to appoint Ricky Colonero to the Capital Improvement Committee. Seconded-Dave Furno. All-aye.
Shirley added that Mitch (Capital Chair) is here and they recommend Ricky.

9. Goals – Approve
Mike gave a packet to the Board of his goals from September. This is to finalize those goals from now until the end of March. He requested the Board approve these goals and to Remove #5 Personnel Board which will be at a later time. He did try to get everything in the Board discussed. Shirley asked for comments and/or questions from the Board, stating he did a good job after all the Boards comments.
Motion- Rich Preston made a motion to approve. Seconded- Dave Furno. All- aye.

10. Minutes: September 20, 2005
Shirley informed the Board that on Page 7 of 13, Section #9 of the minutes the second sentence should say approved not improved.
Motion- Paula Brouillette made a motion to approve the meeting minutes of September 20, 2005 as amended. Seconded- Richard E. Preston. All-aye. Abstain- Dave Furno.

11. Administrators Report-None
Mike informed the Board the changes to the Warrant would have to be incorporated that were approved and signed tonight so it can be given to the Town Clerk tomorrow. Shirley- amend Sign Bylaw, approve all Articles voted on and remove Article 11-Personnel By-Law.
Motion- I move that we approve the Warrant as amended-Paula Brouillette.Seconded – Rich Preston. All - aye.
All Board members present signed all copies of the Warrant.

12. Old / New Business
~ Old Business

~ Permanent Building Committee Paula wanted to update the Board that she has made the final contact for the Permanent Building Committee and has given it to Mike. She feels they are in a position to start to define the process and hopes to have a rough form of what it could look like in four to six months. Paula will present the final names of the Committee to the Board at their next meeting.
~ Rt 16-Statework Shirley has been receiving phone calls regarding problems and has spoken to Bill and Mike. Bill met with Mass Highway representatives on the Route 16 issue to address the problems.
~ Hemlock Street Shirley, Mike and Bill have driven there to ckeck this out.

~ Chapter 90 Funds Shirley stated that an Article on the Warrant went to the Capital Improvement Committee regarding 3 drainage issues and Capital decided they were not Capital items. The Committee recommend taking out of Chapter 90 funds from Highway.
Shirley had someone call today with water problems which were drainage problems. She did ask Bill to check into the use of Chapter 90 funds with Mass Highway and Town Counsel.
This run-off (well problem?) needs to be taken care of as it’s running under his cottage causing electrical problems. Mike did speak with Bill Cundiff who did get some information. As long as the funds used involve 500 feet of roadway and indicates a need to be used in connection with a roadway project such as: drainage, easements, prepping and paving and/or surveying. The Board needs to make a determination on what they chose to use it on and check with Mass Highway. This area has had road work done within the last year and this is part of the problem. Need to make clarification that it is a priority, Chapter 90 funds are needed and move on as long as this qualifies.

~ New Business
~ Dams Paula commented that in light of the torrential rains we’ve had, wouldn’t it be advisable to check all the dams in Douglas and the status of their condition? She requested Mike put that together.

~ Announcements Shirley reminded all of the following:
~ October 25th – 7:00 pm -Workshop
~ October 26th at 6:30 pm- Charter Workshop - The Town Manager from Franklin, Jeff Nutting will be here to speak and answer any questions on the creation of a Town Charter. Mike will send a memo to all boards, commissiions and is open to the public.
~ November 1st- 7:15 pm Emergency Management- Ernie Marks
~ November 15th- 7:15 pm Tax Classification Hearing


13. Adjournment-Dave Furno made a motion to adjourn at 8:14 pm.
Seconded-Paula Brouillette. All-aye.


Respectfully submitted;


Jane L. Brule
Administrative Secretary
Suzanne Kane
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