BOS - November 15, 2005

Moderators: Suzanne Kane, Jane Alger

BOS - November 15, 2005

Postby Suzanne Kane » Thu Nov 10, 2005 10:53 am

Board of Selectmen
Agenda
November 15, 2005


6:30 pm
Informational Meeting

7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:15 pm
4. Tax Classification Hearing

7:30 pm
5. Rt. 16 Project - William Cundiff

7:45 pm
6. Old Douglas Common Update – Pete Tetreault and Bettyann McCallum

7. Space Needs: Plan to vacate building; proposed use, and funding

8. Selectmen position

9. Interim Highway Superintendent

10. Town Use: Knitting Group - Senior Center

11. Minutes: June 21, 2005, June 21, 2005 Executive Session, and
Oct. 26, 2005

12. Administrators Report

13. Old / New Business

14. Executive Session: Contract Negotiations

15. Adjournment
_____________________________________________________________
Future Agenda Items:
Dec. 6th:
Liquor License Renewals
Dec. 20th: 6:00 pm – Charter Workshop
Class II, Common Vic., and Auto Amusement License Renewals
TBD: Audit w/School
_____________________________________________________________
_____________________________________________________________
Douglas Board of Selectmen
Meeting Minutes
November 15, 2005
Approved April 4, 2006

• Informational Workshop:

Madam Chair Shirley Mosczynski called the workshop meeting to order at 6:37 pm.
In attendance: Paula Brouillette-Vice Chair, Rich Preston, David Furno, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Other staff, residents, guests: William Cundiff–Town Engineer
Tribune Reporter – Tom Mattson

Winter Street – (handouts) - Bill explained he was there to: (1) update the Board on the status of what’s going on and (2) get direction on how to proceed.
Discussion, questions and comments followed:
Mr. Tusino is petitioning the Town to construct a road to a certain standard and was going to have his people begin a title search to determine who owns the road so the project can move forward one way or another. To date no information has been received regarding a Title search from Mr. Tusino, even though he has been asked several times. Mike and Bill talked and felt worth having Town Counsel do a Title search of that property to confirm or deny the Town’s ownership. If it is the Town, the Town would have a roll in terms of oversight of the construction activity. If not and it is Mr. Tusino, he would have the ability to exercise his right. Steve (Zisk-Planning/Conservation Agent), Marylynne Dube (Conservation Commission Chair) and Bill took a ride there today as they have received phone calls regarding activity there. The road has stone and gravel placed all the way between Chestnut Street, Walnut Street and probably 2000 ft. in, new material down. Bill showed 3 sets of photos of work done. The Town Clerks office did state it was a public way.
- David - Can we stop him from doing work there? Abutting owners and maintenance? Paula - Frustrating and conflicting that we have someone who is just taking action that he wants to even though he said it is a Town road. Rich – Town documentation? No matter which way you look at it things aren’t being done as they should be on his part. Do a deed abstract? Shirley – Mr. Tusino seemed to be amenable to working with us.
Concensus of the Board – Move forward to get a Title Search. Paula – Recommended getting the letter from CME Associates that’s probably 5 years old that identified a number of roads that had questionable status, one being Winter Street.

Mike Guzinski discussed the following:
- Finance Team Meeting-next Tuesday (November 22nd) 10 am
- Get Together for “Buff”- tentative date December 7th at 4 pm
- Interim Superintendent - David Furno recused himself and left the room:
Mike interviewed the three candidates for the position -recommended Mr. John Furno for the interim of 90 days. Town counsel recommended the Board (as individuals) sign a disclosure (we understand that a member of the Board of Selectmen is the brother of one of the candidates and will not affect our decision) and file with the Town Clerk before taking action.
Need a letter from John stating he will be unbiased in making decisions.
Adjournfment: Informational Workshop at 7:04 pm.

1. Call to Order:
Madam Chair Shirley Mosczynski called the meeting to order at 7:20 pm in the Resource Room at the Municipal Center.
In attendance: Paula Brouillette-Vice Chair, Richard E. Preston, David Furno, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Other staff, residents, guests: Ida Ouillette-Assistant Assessor, Jack Blatchford-Board of Assessors, William Cundiff–Town Engineer, Merritt “Pete” Tetreault, BettyAnn McCallum, Jeff King, Weblos/leaders/family members. Tribune Reporter – Tom Mattson

2. Chair Announcements – Shirley attended the VOC School Building Dedication on Saturday that was well presented, remarkable job on renovations and urged those who have a chance to view the new building.

3. Citizen’s Forum: No one came forward.

4. Tax Classification Hearing – Shirley read the FY06 legal notice in the T&G.
Members from the Board of Assessors came to the table to answer any questions.
Ida - Explained how they arrived at these numbers and the process for those who aren’t familiar as requested by Rich. The Town of Douglas has always had a single rate and they anticipate the rate to be $11.42 per thousand based on figures they have now.
Motion – Rich Preston made a motion to close the Tax Classification Hearing at 7:35 pm.
Seconded - Paula Brouillette. All – aye.
Motion – Rich Preston made a motion to approve the single rate.
Seconded - Paula Brouillette. All – aye.

5. Rt. 16 Project – Bill Cundiff - Handout Summary of the Project Status:
Bid Price- $956-Thousand won by Amorello, 10% carried by Mass Highway in case of change orders-there are five to date.
-Sidewalk –Greenman & Pedersen, Inc.-See email attached
Paula – Whatever is available out of the contingency would be able to be applied to the sidewalk. Bill – The way it was explained to me-Mass Highway depending on how we fell with our contingency-they slate the 10% as part of the project. If we don’t utilize the entire 10% and they feel this is within a justifiable scope, they will allow us to use it-not cast in stone. Paula – If this was the path we were going on, to actually do the sidewalk we’d have to submit an application to Mass Highway for this to be included as part of the project and approved with the balance coming from new funding.
Bill – Amorello wants to know asap if moving forward on constructing the sidewalk with the target date for completion before summer of next year. The Town will take ownership of this section of roadway after the project is completed and I would recommend the reclamation process. The cold plated overlay was put in there to hit the budget target. Mike – Possibilities of doing this within Chapter 90 funding. Future Agenda Item
- Engineering Services Agreement relative to the Roadway and Safety Improvements on Davis Street – Voted and approved at Town Meeting. (Mike gave a copy to the Board) Total amount of that contract was $20,800-in case a change order is needed. Approval from the Board is needed for Shirley to sign these legal documents. Bill – emphasized Greenman & Pedersen’s (design engineers on the Rt 16 project) role of the project.
Motion - Paula Brouillette made a motion to authorize the Chair of the Board of Selectmen to sign the amended Engineering Services Agreement with Greenman & Pedersen.
Seconded – David Furno. All – aye.
- Pedestrian Bridge (North Street) – Bill – Informed the Board a drawing was received from Weston & Sampson where the bridge is proposed. He highlighted in yellow the right of way and an easement line in order to physically fit the bridge in on the west side of the bridge. It’s being researched and if found to be traffic related we may have the ability to put the pedestrian bridge there without an eminent domain taking. More cumbersome to move the bridge to the other side and allocate extra money. Paula – Requested a summary of our construction projects, what additional funds we think we need and where we might fund it from to. Rich – Questioned if appropriate to have the surveying company research an easement status. Bill – Yes, I’m comfortable with them doing that research, they deal with this sort of issue frequently and spend time with the registry of deeds. There is a plan at the registry that was drawn probably in the 30’s that showed this easement with Schuster Woolen Mills-that’s why it’s being researched to find out what the rights are for the easement. It would be cheaper and more esthetic to go with a new a bridge as opposed to the Central Artery products which we have not heard on.

6. Old Douglas Common – “Pete” Tetreault and BettyAnn McCallum: Shirley – Thanked them for their work along with other members of the committee, it’s an asset to the Town. “Pete”- This is the 10th year and gave an update of what’s going on. Timothy Gallagher (a community project, he’s working towards becoming an Eagle Scout) came to the Common Preservation Society meeting and informed them he had laid out a program as to painting (which now is pretty much done) and upgrading the bandstand. Also Joshua Tokus has taken on the responsibility of redoing all the benches (putting new wood on/staining/sealing). “Pete” read the names of others that assisted and commended them as well as their leaders and family. When they do become Eagle Scouts they get a letter from the President of the United States. He read Number 1 of the Policy Governing the use of the Douglas Common and Bandstand. Since 2000 the committee has advised different communities on bandstands, BettyAnn has done grant applications, planted 5 Heritage Elm trees, some trees given to the Fire Department and maintain the irrigation system. BettyAnn – The Fire Department planted 500 Day Lily’s. “Pete” – Heard many are concerned of where the cannons (2) are that used to be on the Common (that are on loan from the Sons of the Union). He read a letter dated November 16, 1998 that they’re being stored at the Highway Garage and reproductions of the carriage bases need to be made. Also, the sword needs to be replaced on the statue. Shirley – A copy of the paperwork should be kept on file with the Town Clerk. BettyAnn – Commented on the signage on the Common.
Lighting of the Common – December 3rd at 7 pm.

7. Space Needs – Bill Cundiff - Plan to vacate building, proposed use, funding: Mike Having conversations with Bill and Rick Colonero (Facilities Maintenance Mgr.) who maintains that building, about the future use of the Old Elementary School-possibly for the Municipal Center or for school use. Mike will tour with Bill, Rick and Bob Melican Interim Superintendent. Bill – Put a call out to a number of planners throughout the State for sample RFP’s, estimating costs, etc. All agreed very happy moving on this. Paula- Would the property next to the school be addressed for parking? Bill – 3 steps involved :1) assessment of the existing facilities (the building and outside), 2) assessment of municipal needs and 3) develop a concept level to show proposed use. Paula – Do we know of any funds available for restoring etc? Mike – I think it’s part of the process when an architect is hired to see what resources are out there-the State, Legislature.

8. Selectmen Position: Mike- Recent resignation of Mr. Therrien, effective December 16th from the Board of Selectmen. He read MGL Chapter 41, Section 10-which included the word “may”-the Board must decide whether to keep that seat vacant or have a special election with estimated cost between five and seven thousand dollars. His personal opinion would be to wait for the annual election.
Motion - Paula Brouillette made a motion that we do not have a special election to fill the current vacancy on the Board of Selectmen until the Annual Town Meeting in May of ‘06.
Seconded – Rich Preston. All – aye.

9. Interim Highway Superintendent – (David Furno recused himself and left the room as one of the applicants is his brother) Shirley – Personally filed a disclosure in regard to this with the Town Clerk. Mike – At the direction of the Board of Selectmen has interviewed all three members of the Highway Department that have expressed an interest in serving the Town as Interim Superintendent. A very difficult decision as all three have the ability to effectively oversee the department. However, after careful consideration he believes and recommends the Board of Selectmen appoint Mr. John Furno, being the best candidate, for Interim Highway Superintendent for a period of 90 days.
Motion - Rich Preston made a motion to appoint Mr. John Furno to the position of Interim Highway Superintendent for a period of 90 days. Seconded - Paula Brouillette. All – aye.
Disclosure of Financial Interest/Exemption – Mike read a letter from John Furno in reference to his brother David Furno-a Selectman and employee on the Highway Department.
Motion - Rich Preston- I move that the Board find that the financial interest described by John Furno in his November 15, 2005 request for an exemption from the provisions of General Law Chapter 268A Section 19 is not so substantial as to be likely to effect the integrity of the services which the Town may expect from him as Interim Highway Superintendent and further to authorize the Executive Administrator to prepare a letter to Mr. Furno so proving and to authorize the Executive Administrator to sign such letter on behalf of the Board of Selectmen.
Seconded - Paula Brouillette. All – aye. David Furno returned to the room. Shirley-congratulated John Furno on his appointment of 90 day Interim Highway Superintendent.

10. Town Use – Knitting Group – Senior Center: Shirley – The reason it is back on the agenda is because there were only 3 members present, Paula being one of them and the contact person for the group.
Motion - Rich Preston made a motion to approve.
Seconded – David Furno. All – aye.

11. Minutes:
June 21, 2005- Paula Brouillette made a motion to accept the minutes.
Seconded – David Furno. All – aye.
June 21, 2005 Executive Session- Rich Preston made a motion to approve and release the minutes. Seconded – David Furno. All – aye.
October 26, 2005-Paula Brouillette made a motion to accept the minutes.
Seconded – David Furno. All – aye.

12. Administrators Report – None

13. Old/ New Business
- Old – None

- New -
- CMRPC – Shirley – Information received regarding traffic counts to be reviewed by Mike and a copy forwarded to Bob Melican-Interim Superintendent to be discussed in the future.
- Traffic Issues – Rich – Questioned Mike on the follow-up (pedestrian, vehicular, signage) with the Safety Committee. Mike – The Safety Committee will be meeting next week and these will be reviewed.
- Five Year Library Plan – Paula – Requested this be on a future agenda.
- Water / Sewer update – Mike – Check and inform of the date of the rescheduled meeting. He will try to schedule them on the agenda for December 6th and knows they are working on getting the connections and DEP approval.

14. Executive Session:
Motion - David Furno
made a motion to go into Executive Session for the purpose of Contract Negotiations at 9:00 pm and to return to Regular Session for the purpose of adjournment. Seconded - Rich Preston. Roll call vote: Paula Brouillette-aye, Rich Preston-aye,Shirley Mosczynski –aye, and David Furno – aye.

15. Adjournment:
Motion – Paula Brouillette made a motion to adjourn at 10:06 pm.
Seconded – Rich Preston. All – aye.


Respectfully submitted;


Jane L. Brule
Administrative Secretary

_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
Douglas Board of Selectmen
Executive Session Meeting Minutes
November 15, 2005
Approved and Released February 21, 2006


1. Call to Order:
Madam Chair Shirley M. Mosczynski called the meeting to order at 7:04 pm in the Resource Room at the Municipal Center.
In attendance: Paula Brouillette-Vice Chair, Rich Preston, David Furno, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Other staff, residents, guests: Ida Ouillette-Assistant Assessor, Jack Blatchford-Board of Assessors member, William Cundiff–Town Engineer, Merritt “Pete” Tetreault, BettyAnn McCallum, Jeff King, Weblos and leaders.
Tribune Reporter – Tom Mattson

14. Executive Session:
Motion - David Furno made a motion to go into Executive Session for the purpose of Contract Negotiations at 9:00 pm and to return to Regular Session for the purpose of adjournment. Seconded - Rich Preston. Roll call vote: Paula Brouillette-aye, Rich Preston-aye,Shirley Mosczynski –aye, and David Furno – aye.

~ Town Accountant Contract – (handout)
Mike informed the Board of his meeting last week with the new Town Accountant Jeanne Lovett. He thought she was very reasonable and made a basic list of items in the packet. She did indicate she’ll be able to start December 5th. Item #7-she would like to be able to work Fridays just for the month of December for the Town of Uxbridge. As far as benefit items, she felt the pay was fair and requested being on the step schedule with everyone else. Starting at step 1, increase a step in July and every July there after. Vacation-she would like to keep three weeks (allowed to carry over up to one week). All other benefits would be in accordance with our ByLaws. Leaning towards a three year term and because of two children at home she would like to work Friday mornings rather than Tuesday evenings.
Rich – She asked to work Friday versus Tuesday evenings-is that going to be an issue if she’s needed to come in? There has been conflict in the past. Mike explained it would not; she has no problem with occasional meetings. She was concerned about FinCom meetings, but she can prepare a packet for them if needed and make arrangements to attend with advanced notice. She has already talked with the Chair of FinCom (Pam Holmes) regarding this. Mike Daley-Interim Accountant will stay on to bring Jeanne up to date and work with Clarke (financial advisor from Unibank). A representative from MUNIS (new software system) will come here and work with Jeanne also, so the budget packets can get out.
Motion – Paula Brouillette I move that we approve the Memorandum of Understanding (a one page contract that outlines Jeanne’s benefits) between the Town of Douglas and Jeanne Lovett as Town Accountant. Seconded – David Furno.
Roll Call - Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, and David Furno – aye.

~ Police Chief Contract – (Salary Survey handout-some affected by the Quinn Bill)
Mike – There are only two changes with the Chief’s proposal- Section 11 and 16.
(Inaudible do to back ground noises) Five year contract he’s investigating.
Salary discussion – The Chief does have a Bachelor’s Degree. Mike requested the Board review the salary survey he did. Rich – Are there any items we could put a value to that we’re not taking into account? Mike – He does travel more than a lot of other Chiefs across the State and does put a value on that. Rich – Inquired about the costs of his trips, he probably spends more than any other employee in Town. Mike – concurred. Rich - not that that’s a bad thing because he is out there as part of his professional development. There are no numbers, does he budget that every year? Mike - The Chief does budget yearly for travel and is planning (as he did indicate to the Board about a month or 6 weeks ago) on running for an office with IACP which would require more travel. If he were to get that position, the IACP does cover a lot of those costs as he would be a ranking officer of the association which would still require time out of the office. If the Board would like, the Chief could come to the next meeting, but Mike has no problem talking to him about it. Rich – looking for parameters, how much can you spend in the course of a year on travel? Is it completely up to his discretion and whatever he budgets for that year? Mike – he brings a travel budget that’s in his budget to Mike, the Board of Selectmen, FinCom and Town Meeting. Mike will talk to the Chief about his travel budget, travel information and get some numbers for the next meeting. Rich – get the Chief’s travel expenses of last three years if possible. Curious of the total and not sure if it’s a benefit for our Chief to be out of Town so often. Paula – I agree travel is somewhat of a benefit but in comparing, not all of these Chiefs are doing as much in this national police organization as our Chief is, so it’s not as easy to normalize it. Further discussion - if the Chief gets elected to this new position, he will be much more involved and out of Town more often. Maybe there is a break point, do you really want a job in a local Town if you’re going to be away. That means one less person out on the street. We are a small Town and he is a working Chief-need more information so the Board can make a decision on December 6th. Shirley – Requested the Board review all information and if anyone has any questions by next Tuesday night and would like the Chief to be available contact Mike or Suzanne for the following Selectmen’s’ meeting. Otherwise, we’ll just get the info from Mike.

~ Interim Highway Superintendent – David Furno recused himself and left the room.
Mike – The
Board has not discussed the pay, it’s a complicated time of year entering the snow season. The Board could either consider setting some kind of salary for this interim position to cover the position or issue some kind of stipend for additional duties of Superintendent. I tend to lean towards instituting some kind of weekly stipend-$300-and see how the Board feels. Paula – What’s the rationale for the $300- a week? Mike – Basically for all the extra duties and responsibilities of the position. The other option is to set a salary that is higher than the current pay. Personally would be concerned whether any individuals would want the job without some additional compensation for the position. Shirley – Not sure whether I’d want to adjust the salary-lean more towards a stipend until we decide where we’re going. This individual is going to be a working superintendent. Paula – Questioned the tasks to be carried out by the Interim, we’ve never been in this position before. Rich – Need a job description-90 day position. Mike – Comfortable with this individual signing contracts and the duties of the superintendent. Take some reflection time, there isn’t any crises situation, so it can be talked about next week-go into executive session after the workshop to discuss this. Rich – No problem with the stipend, need to get a handle on the responsibilities of the job. Mike – Will be having a conversation with that person regarding responsibilities as was told to all three candidates. Paula – We need to define what the job is as it hasn’t been done in a long time. No problem doing it as a stipend. The personnel evaluation of jobs done 5 or so years ago, our highway laborers were making the top end, none of them had to be adjusted. Maybe this person will work out and ends up being that person that reports to the DPW for the Highway (if passed). Shirley – Say we go with a DPW and say this person becomes the foreman would that salary fit? Or, if we don’t go with a DPW will he stay the Superintendent of Highway? Mike – If he were to apply for the General Foreman position, to me that’s a step down from Highway Superintendent. Will need a fair wage that attracts good people. We’re still looking at our plan and trying to cut the time frame as short as possible, we know it could go past the 90 days. Paula – All three candidates are hourly employees, they would remain so even though they receive a stipend. Mike – Not unless they’re changed to salary and they wouldn’t want to be changed to salary unless the salary was higher than their calculated wage especially now they’re in the middle of snow season. Rich – We’re loosing a guy off the street and going administrative. Mike – his job will be a lot more complex, manage the men and make sure they’re working. Rich – To avoid problems within the department we need to be very clear on his role and responsibilities even for a short period. Mike – The goals and effort to carry out the responsibilities should be the same as when “Buff” was the Superintendent even though the means may be different. Shirley – We know Mike needs to take a good look at the job description. We are looking at 90 days and basically it’s to get us through and may have to extend it. If need be he (Interim Superintendent) can reach out to others, maybe Bill Cundiff (Town Engineer).
Mike – (addressed to Rich-regarding John being a working Superintendent and not filling his position) I understand what you’re saying about the department being short a person to carry out duties within the department. He is young and active and will stay active. Rich – We have a working Chief, is this going to be a working Superintendent? Shirley – We all concur it should be a stipend but we want to make sure of the amount. Mike will look into this. Paula - I just don’t want to set up expectations and have to back away from it (regarding stipend and hourly wage). Shirley – I agree, but you can’t expect a person to take on added responsibilities without compensation.
Dave Furno returned to Executive Session.

Motion – Rich Preston made a motion at 10:05 pm to come out of Executive Session and return to Regular Session for the purpose of adjournment. Seconded - Paula Brouillette
Roll call vote: Paula Brouillette-aye, Rich Preston-aye, Shirley Mosczynski-aye and David Furno-aye.

Adjournment:
Paula Brouillette made a motion to adjourn at 10:06 pm.
Seconded – Rich Preston. All-aye.

Respectfully submitted;


Jane L. Brule
Administrative Secretary
Suzanne Kane
Moderator
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