BOS - May 24, 2005 - Workshop

Moderators: Suzanne Kane, Jane Alger

BOS - May 24, 2005 - Workshop

Postby Suzanne Kane » Mon Dec 12, 2005 9:15 am

Douglas Board of Selectmen
Workshop Meeting Minutes
May 24, 2005
Approved December 6, 2005


Call to Order: Madam Chair Shirley M. Mosczynski called the workshop meeting to order in the Selectmen’s Office at the Municipal Center at 6:30 pm
In Attendance: Paula Brouillette Vice-Chair, Edward A. Therrien, David A. Furno, and Executive Administrator Michael J. Guzinski.
Others: Dennis Croteau Water/Sewer Department-Systems Manager and Tom Mattson Tribune reporter.
Absent: Richard E. Preston

Madam Chair Shirley M. Mosczynski reminded everyone of the following:
-High School Graduation-she will be unable to attend.
-CMRPC Annual Dinner and Awards-Thursday evening June 9th at the Holiday Inn in Worcester-need to sign up
- NIMS and IMS training at the Fire Station June 9th from 10 am-1pm. It’s important that representatives of the various departments attend otherwise we won’t receive grants. Mike plans on attending but said it would be good if one of the Selectmen also attend. Reminders will go out.
-Memorial Day Parade-May 29, starting at 1:30 pm. The Board usually meets at Michna Square at 1pm.

Mike-gave out the original agenda with a new one –“Other Items for Discussion”
Original Agenda-
1- Dennis Croteau –new sewer plant/site walk
Rich Preston asked Mike the status of the sewer plant project and Dennis agreed to come and give the Board an update as follows:
Bid day was Aug 20, 2003 and sent Notice to Proceed February 2, 2004. Construction timeline-540 calendar days from February 25, 2005. Two change orders-hit ledge at bottom of ditch, problem with one of the shower stalls and main support wall in the utility room. Each granted a 10 day extension-given completion date of October 15, 2005-Dennis feels this was targetable and explained to the Board what needs to be done. The next completion date given- December 27, 2005 roughly 60 days past the deadline.
Problems-Electrical systems ready for permanent power March 14th-never happened. Supplies not being delivered, workers leaving the job, weather, not showing enough effort. Construction meeting at the Water/Sewer Department office-June 1st at 1pm. Dennis will give the Board an update after the meeting. Start working over time and Saturdays (approval of the department) if PCM wants that’s the Engineer’s cost. Plant is now two-thirds complete.
Site walk scheduled-Tuesday evening June 7th at 6pm.

Other Items for Discussion-Agenda
#1-Purchase and Sales Agreement for the Chamberlin Lots-Mike had a discussion with Bill Cundiff (Town Engineer) they are to be signed June 7, 2005. (See attachment).
#2- School Request-storage of contaminated soil-Bill has been in email contact with Debra Pincince (Principal of the Intermediate Elementary School). He has also been in the process of talking with people from Tighe and Bond and Baystate-about the soil and the cost of disposing it and find out how to do this without moving the soil twice. Insurance company hasn’t negotiated with the on site contractor, can’t store the tank on site, cost is a factor and the dumpster has not yet been removed. Shirley complimented the Highway Department for the work already done. The tank was replaced with a smaller one.
#3- Letter-Complaint of Annual Town Meeting Procedure
Mike contacted Town counsel (Kopelman & Paige, P. C.) regarding the letter of complaint received by resident Mr. Stephen Pucci. They have a draft. Mike anticipates a fax by this Thursday and a letter the beginning of next week. He also spoke to Jerome Jussaume (Town Moderator) and he will contact Rich Bowen of K&P.
#4-Old Elementary School-Mixed Municipal Use-Rich asked Mike to bring this up to the Board. Discuss future use of the building, whether it’s mix use school, municipal offices, or library and push forward.
#5 and 6-Manager’s Spring Conference/IG’s Procurement Seminar
Mike informed the Board he will not be attending the Manager’s conference, cost being one factor. The Inspector General is having a procurement seminar June 1st in Boston the same day as the conference and this is the last segment Mike needs to renew his procurement certification.
Back to original agenda-
#2-Town Use-Motion-
Paula Brouillette made a motion to approve the use of the Fire Station by the Douglas Cheer Boosters on Saturday, June 4th as defined. Seconded- Dave Furno. All-aye
#3-Review and Approve Street Paving List-Paving this summer given to Mike by Buff using Chapter 90 monies approved. Conservation Commission confirmed through Steve (Zisk-Planning/Conservation Agent) and there’s no problem with the causeway. Mike did drive most of the streets and concurs with Buff.
Paula asked if anything can be done about side rails at the causeway and suggested meeting with the owners. Buff replied that we don’t own it but we’re paving it because we use it. Shirley mentioned the signs we use to have up on the Wallis Pond were taken down. It’s a dangerous section-kids are fishing and cross back and forth on the road.
All roads underlined (see attached) were top priority. Dave Furno said it’s the big trucks that kill the roads.
Motion-Paula Brouillette made a motion to approve the street paving plan for 2005 as presented. Seconded-Dave Furno. All-aye. Abstained-Buff.
#4-Bidding out-Town’s Property/Casualty, Liability, and Worker’s Compensation Insurance Policies to MIIA and Metrogurard-Dave Labonte formerly of MIIA now with competitor Metroguard asked Mike to recommend to the Board that the Town to consider accepting a competing bid for insurance policies. Scheduled for 2 ½ % increase. It’s a win win situation for the Town. Mike asked the Board to consider taking bids which are due before the Board’s next meeting June 7, and can make a decision by June 21st. Mike had list of approximately 100 communities Metroguard covers and they have a good reputation.
Motion-Paula Brouillette made a motion that the Town Administrator bid to both MIIA and Metroguard for the Towns property policies. Seconded-Dave Furno. All-aye.
#5-Review and Approve disposal of vehicles from the Fire Department- Request from Fire Chief Donald Gonynor for permission to sell a 1972 Ford Farrar Fire Engine net worth less than $500.00 and a 1947 Military Jeep as listed on E-bay $4000-$5000. The monies generated from this sale be used to purchase a used pickup truck for the Fire Department. The fire engine could be put for sale in front of the Fire Department for under $500.00 and the Jeep on E-bay.
Motion-Dave Furno made a motion to allow the Fire Chief to sell one 1972 Ford Farrar Fire Engine and a 1947 Military Jeep as listed on E-bay with the funds going to the General Fund. Seconded-Paula Brouilette. Abstained-Ed Therrien. All-aye.
Paula Brouillette stated that at some point we probably need a procedure for disposal of equipment. Discussion-Vehicle policy:the use of and need for as other departments also have vehicles. The Jeep needs to be started once a week can’t let it sit. Buff mentioned it was originally given to the Fire Department to go into the woods.
#6-Review and Approve the promotioin of Pauline Labrecque to Lieutenant-Request from Fire Chief Donald Gonynor to hold a ceremony on June 1st at the Fire headquarters. Dave Furno clarified that she will be Lieutenant for on call side only, no other factors changed.
Motion-Paula Brouillette made a motion to approve the promotion of Pauline Labrecque to the positon of Lieutenant in the Douglas Fire Department. Seconded-Dave Furno. All-aye.
#7-Approve the temporary appointment of Joyce Garieri as Animal Control Officer (She is currently Uxbridge’s ACO)-Mike has had conversations with Police Chief Patrick Foley about the long term issue of an animal control officer. There is no in town kennel and we have a large population of dogs. Maybe a regional kennel would be a solution. Joyce Garieri agreed to do this on an on call basis. Mike spoke to the Animal Control Officer in Webster, he is willing to add Douglas. Mike will set up a meeting with the Chief and ACO from Webster and Joyce they will address the issue of dogs of and making sure they are properly licensed. Joyce has agreed to start Thursday and will come in to be sworn in.
Motion-Dave Furno made a motion to approve the temporary appointment of Joyce Garieri as Animal Control Officer. Seconded-Paula Brouillette. All-aye.
Shirley M. Mosczynski requested Mike review minutes on the Yacino property and the Executive Session minutes.
#9-Other Business before #8- Executive-Session.
Shirley asked the Board for thoughts or comments on town meeting and what they would like to see accomplished regarding issues brought up for discussion through out the year.
Paula-School budget process-be more pro active with the School Committee. Identify for the school right up front what funds are available and discuss revenue sharing. Shirley added that we need to keep working with them.
Shirley-Review with Mike the goals set. Set up land fund account. Paula-goals revision
#8-Executive Session-Paula Brouillette made a motion to go into Executive Session for the purpose of contract negotiations and return to Regular Session for the purpose of adjournment. Seconded-Dave Furno
Roll Call vote- Paula Brouillette-aye, Ed Therrien-aye, Dave Furno-aye, Shirley M. Mosczynski-aye
Adjournment-Dave Furno made a motion to come out of Executive Session at 8:20 pm and return to Regular Session for the purpose of adjournment. Seconded-Paula Brouillette.
Roll Call vote- Paula Brouillette-aye, Ed Therrien-aye, Dave Furno-aye, Shirley Mosczynski-aye.

Respectfully submitted,


Jane L. Brule
Administrative Secretary
_____________________________________________________________
_____________________________________________________________
Douglas Board of Selectmen
“Executive Session” Meeting Minutes
May 24, 2005
Approved and Released December 6, 2005


Call to Order: Madam Chair Shirley M. Mosczynski called the meeting to order in the Selectmen’s Office at the Municipal Center.
In Attendance: Paula Brouillette Vice-Chair, Edward A. Therrien, David A. Furno, and Executive Administrator Michael J. Guzinski.
Absent: Richard E. Preston

#8 Executive Session:
Paula Brouillette made a motion to go into Executive Session for the purpose of contract negotiations for Police Lieutenant Glenn G. Gilbert for FY2006, FY2007 and FY2008
Seconded-Dave Furno

Mike relayed his discussion with Lt. Gilbert to the Board.
The main issue is salary. Mike did a salary survey and handed it out to the Board and asked them for a counter proposal. Glenn told Mike this would be his final contract with the town. His original request was to get 1% less than the Chief. Mike realizes Glenn has more responsibility as the Chief is more involved with organizations and is out of town more than other chiefs and Glenn does a lot of work with programs and coordinating grants.
The contract was revamped and Mike had another discussion with Glenn who is willing to give up the stipend issue and Item #7 (see attached).

Discussion of the following three provisions-salary, personal days and career incentive.
Mike relayed his concern of percentages and salary (see attached).
Paula and Dave agreed it does not seem appropriate to give 7 or 8 %, no ones salary jumps like that. Buff agreed with Paula on 3 – 5 %, with 5 % being the highest they are willing to go and feeling generous with that for the next 3 years. Also okay with the issue of personal days and career incentive.
Mike will talk to Lt. Gilbert within the next couple days.
He informed the Board that the Chief’s (Police) contract is also coming up soon and he in the process of doing evaluations.

Adjournment-Dave Furno made a motion to come out of Executive Session at 8:20 pm and return to Regular Session for the purpose of adjournment. Seconded-Paula Brouillette.
Roll Call vote- Paula Brouillette-aye, Ed Therrien-aye, Dave Furno-aye, Shirley Mosczynski-aye.

Respectfully submitted


Jane L. Brule
Administrative Secretary
Suzanne Kane
Moderator
Moderator
 
Posts: 595
Joined: Wed May 25, 2005 2:01 pm

Return to 2005 Selectmen Meeting Agendas and Minutes

Who is online

Users browsing this forum: No registered users and 1 guest

cron