BOS - February 15, 2005

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BOS - February 15, 2005

Postby Suzanne Kane » Thu Jul 28, 2005 2:20 pm

Board of Selectmen
Agenda
February 15, 2005



6:30 pm
Informational Workshop

7:00 pm
1. Call to order

2. Workshop with School Committee
• Future Space Needs
• Official Completion of HS and SBA reimbursements
• Proposed New Play Ground
• Budget Request with Finance Committee

8:00 pm
3. Pole Petition – P04-99 Yew Street

8:15 pm
4. Pole Petition – P04-100 North Street

8:30 pm
5. Pole Petition – P04-105 Riedell Road

8:45 pm
6. CERT – Ernie Marks

7. Chairman’s Announcements

8. Citizen’s Forum

9. Minutes: January 18, February 1, and February 7.

10. Administrators Report

11. Old / New Business

12. Adjournment

_____________________________________________________________
Future Agenda Items:
February 22:
Workshop
________________________________________________________________________________________________________
________________________________________________________________________________________________________
Board of Selectmen
Meeting Minutes
February 15, 2005
Approved March 15, 2005


Informational Workshop:

Madame Chairman Shirley Mosczynski called the meeting to order at 6:30 pm in the Selectmen’s Office. In attendance: Paula Brouillette, Edward Therrien, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane. David Furno was absent; Rich Preston would be present for regular meeting.

Other Staff: Conservation Commission Agent Steve Zisk.

Michael Guzinski gave the Board information on the following:
 Oil Spill at Intermediate Elementary School Update: Steve Zisk provided pictures and information regarding the storage of soil.
 School Audit
 Municipal Agreement with Uxbridge
 Post Office Parking Problem
 Memo from William Cundiff about land
 Appointment to Finance Committee
 School flyer

1. Call to Order:
The Board of Selectmen moved to the Resource Room. Shirley Mosczynski called the meeting to order at 7:00 pm. In attendance: Paula Brouillette, Edward Therrien, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane. Rich Preston arrived at 7:20 pm.

Other staff and citizens: Town Accountant Rich Mathieu, Town Engineer William Cundiff, School Committee Chair Shirley Downs, School Committee members Leslie Breault, and Ann Brunson, School Superintendent Connie Verge, Finance Committee Chair Pam Holmes, Finance Committee members Gary Bolen, William Krauss, Jerome Kocur, and Todd Bari, CMS Project Manager Marc Zawatasky, Mass Electric SR OT R Roger Martinsen, Civil Defense Director Ernest Marks, CERT members Carol Manning, Carol Field, JoAnne Griffin, Dennis Francis, Bill Chan, Lisa Chan, Becky Kalagher, David Branagan and Sean Aldrich, Mitch Cohen, Sherry Fierro, T&G Reporter Steve Fosket, Tribune Reporter Tom Mattson and other citizens.

2. Workshop with School Committee:
In the packet is a letter to the School Committee, from Michael Guzinski, dated January 10, 2005, re: Joint Meeting of Board of Selectmen and School Committee; and a letter to the Board of Selectmen, from Connie Verge, dated January 20, 2005. Handed out prior to the meeting from the School: a growth study based on NESDEC numbers, New England School Development Council – Historical Enrollments by Grade; FY06 Budget PREP; and a Playground Proposal. Handed out prior to the meeting by the Town Accountant: a memo dated February 8, 2005, re: FY06 Budget – Draft #2.
Shirley Mosczynski had the School Committee, Finance Committee, Town Accountant Rich Mathieu, and School Administrator Connie Verge join the meeting. Each Chairperson called their Boards to order once they had quorums.
 Future Space Needs: Taken out of order to wait for all members to be present. Shirley Mosczynski stated Rich Preston and Leslie Breault have been working on this. Rich Preston thanked everyone for coming. He started by saying there are two levels to space needs. First the Municipal Offices are getting very tight they are looking for more space. Second is unused Town space. Rich Preston stated the more they talk about space needs the more questions they have. He asked if after the last time they meet with the School to discuss space needs did they have any discussions of long and short term space needs – K through 1st grade up stairs. Leslie Breault stated they do not have any place for kindergarten – the only way to move them out would be to get rid of day care in the portables. She stated that what she worked on was to look at the NESDEC numbers. She stated Town Clerk Christine Furno was very helpful in giving her information from the census. She had some assumptions – figuring in 40B’s, subdivisions, and a large purchase of land. She stated they need a more professional study to begin the planning process for future space needs. Leslie Breault stated they would like to have Pre-Kindergarten and Kindergarten in one building. Looking at long term, Rich Preston stated they need to talk about doing long term Capital Planning. He stated that is why the Board of Selectmen are looking at Land Banking. They also need to look at short term – the Board of Selectmen do not know if the School needs more space – if so then the Municipal Center would move. Connie Verge stated that Kindergarten is the only one in this building; the Pre-Kindergarten is in the portables. Enrollment is up in Pre-Kindergarten and enrollment is up and down in Kindergarten. They are interested in additional space. Connie Verge stated when they first stared talking about Phase I, that was the remodel of the Municipal building. Phase II being the High School and Phase III a Kindergarten through Elementary School. If they are looking at short term, they could keep them here. Long term they belong in a school environment. Rich Preston stated the Old Elementary School would be big enough for the Municipal Center – but if the highest and best use is for the School, they should look at that. Leslie Breault stated hearing this they should go back and discuss it – they have the portables which should be good for another 10 years and if moving Pre through Kindergarten here could put off a building project for a few years it might be a workable solution. Ann Brunson stated they would want to compare renovation vs. a new school. Pam Holmes stated she was on the Master Plan Committee and was also on the Growth Study Committee. She handed out a packet entitled “Census Growth over 10 Years”, dated February 15, 2005. Leslie Breault suggested that after they discuss everything as a Committee she could just call Rich Preston rather than them meeting as a Board. Shirley Mosczynski suggested setting up a meeting later.
 Official Completion of HS and SBA reimbursements: CMS Project Manager Marc Zawatasky passed out a packet entitled “New Douglas High School Building / School Committee” – Meeting Agenda, February 15, 2005. Marc Zawatasky reported that he was hired after the project was started to act as Project Manager; he has been on the project since 2003. Marc Zawatasky went over his handout. He then thanked the Building Committee, School and Municipal Administration for all their help. He also thanked all the inspectors overseeing the project. Marc Zawatasky reported the project was delivered on time and on budget – after 17 months of construction the school moved in. Marc Zawatasky reported that a new law passed in 2004 accelerating re-payments for their portion to Towns. Of the budgeted amount, $68,277.08 still needs to be paid to the contractor. They are holding it until everything is 100% complete. Then the remaining amount will be turned back to the School Committee. There are several monetized punch list items that will be completed this spring. Marc Zawatasky reported that in 30 days he should have a complete packet to go to the State for reimbursement. Marc Zawatasky noted the contingency amount of $216,496.05. Speaking of the Rt. 16 issue, he stated he knows the State wants to turn it over to the Town. He suggested they take a portion of the contingency for Rt. 16 safety concerns. He also suggested using a portion for the long term goal of connecting the three facilities and also suggested they consider unanticipated costs associated with operating expenses. Marc Zawatasky asked the School Committee for an Invoice Payment Recommendation Approval for $9,353.91, sign the warrant and give a vote of the School Committee in accordance of item #6 accepting the project for school purposes. School Committee Chairman Shirley Downs called her Board to order at 7:16pm. Pam Holmes stated the Town voted to only fund the project and she believes that the funds can only be used for the project and any other use would have to be re-voted. Marc Zawatasky stated he has no full knowledge of votes prior to his coming on. Michael Guzinski stated the vote also preceded him – it would have to go before School and Town Counsel for review. Shirley Mosczynski stated that under the new School Building Assistance program, she attended a workshop on this and wondered where they are in regards to bonds and BANs. It is her understanding that if they go out for bonds and BANs and they inform the SBA they would forward 75% without an audit and hold on the rest until an audit was done. Rich Mathieu reported that so far they have bonded half of the project in bonds and the rest in BANs. He stated those actions preceded the SBA change. The BAN they took was for 2 years which they took in the spring and is not due for about 18 months or so. Rich Mathieu stated that by the time the audit paperwork is submitted they will have those answers. Marc Zawatasky stated it is his understanding that reimbursement should be in FY 2007; he is ready to give Rich Mathieu what he has in the next 30 days. Shirley Downs in regards to the vote of their Committee told Marc Zawatasky that they wanted to wait until their meeting tomorrow night.
 Proposed New Play Ground: Shirley Mosczynski reported that the Board received a petition for a proposed playground. She stated that because it’s for the School they felt it should be blessed by the School Committee. Shirley Downs stated the School Committee did review the proposal but did not want to act until after the space needs meeting. Shirley Mosczynski stated the proposal looks good. Shirley Downs stated she thinks it was the consensus of her Board that it would be good and it seems like the kids will be in this building a little longer. Shirley Mosczynski suggested that if they agree they run the proposal by the Building Department, Building Maintenance director and possibly the Police for any safety issues. Shirley Downs stated they were also concerned with any liability issues. Shirley Mosczynski stated that is why they need School Committee Approval.
 Budget Request with Finance Committee: Rich Mathieu went over his memo stating there are a number of basic assumptions in how he came up with the revenues used in the draft budget. Michael Guzinski stated that based on the expense request, the total expenses are $22,575,993.00 which puts the budget in a deficit of $4,253,319.00. Ann Brunson asked about the Choice Out deficit of $369,375.00. Rich Mathieu stated that is income to the School not to the Town. Shirley Downs reported that the School Committee’s budget is a draft – they are still working on it. Cuts were made at their last meeting. She stated there are positions that they need – 23 ½ new positions were requested – they are not sure if they will go with all 23 ½ but they definitely need some due to class size and maintenance issues. Shirley Downs stated she knows there is a large deficit – they have not had a discussion with offsetting like they did last year. Shirley Downs believes it is the consensus of her Committee to lower the amount but she does not know by how much – they are still working on it. Rich Mathieu requested that if the School plans to offset this budget with money from revolving accounts; could they please appropriate it into the General Account so their General fund budget will accurately reflect their true operating budget. He stated he knows there is concern that if there is money left over how to get it back to the School – he will be meeting with a DOR representative at the end of the month and will be asking that question so both sides are covered. Ann Brunson stated they don’t have the money at the beginning. Rich Mathieu stated that in some cases that is a legitimate concern and in some cases they may be able to bring them in from estimated local receipts. He wants to ask DOR what the best way to do it is; it can get confusing for people. Shirley Downs asked if it would be sensible to run the Account into the red then do a one time transfer. Rich Mathieu asked which accounts. Shirley Downs gave an example using salaries, run it red then when money is available transfer it. Rich Mathieu stated from an accounting point no. Pam Holmes stated she would like to see what revolvers were used last year and possibly the year before – can they get a copy. Shirley Mosczynski asked Rich Mathieu if he had a list of the accounts amounts and revolvers asking if that would help. Pam Holmes stated no balances don’t help when you are looking at the amount as it was used. How much is coming in – how much is going out. They should be seeing a profit and loss statement of the individual business being run at the School. Rich Mathieu stated there are two amounts contained inside there; one the amount from Kindergarten that is being used towards the General fund operating budget and one which is actually being used for the Kindergarten. They need to find some way of identifying those so they can be tracked. Shirley Downs stated it all goes through the Municipal Offices and asked if he can’t tell from that. Rich Mathieu stated no – he has reconciled balances but if he has a pay roll he can not tell who is working for Kindergarten and who they are offsetting from Kindergarten receipts. Shirley Mosczynski asked about the High School Principals salary on page 2 for FY06 that is $157,657. – should that be there. Connie Verge stated no that will come out. Shirley Mosczynski asked if there is money there then to which Connie Verge stated yes. Shirley Mosczynski encouraged the School Committee to look at their budget stating the deficit is probably around $5/1,000 on the tax rate. Michael Guzinski stated she is probably correct. Shirley Mosczynski stated she does not think the Towns people will be happy with that. Gary Bolen asked of the 24 positions, how many are benefit related. Connie Verge stated they wouldn’t know until they hire the people. Pam Holmes stated the Finance Committee just received this packet today so they haven’t had a chance to look at them. Shirley Mosczynski stated they need to set up another date to just have a Budget Workshop with the School Committee and the Finance Committee. Consensuses to have a Budget Workshop sometime after March. Shirley Mosczynski stated they also need to meet again on space needs. Michael Guzinski and Connie Verge will set up. A citizen gave a petition in support of the School budget to Shirley Mosczynski. Shirley Mosczynski asked if they had also given it to the School Committee to which she was told yes. Pam Holmes called her Committee to order at 8:00 pm and relocated to meet on additional items. School Committee adjourned at 8:00 pm.

3. Pole Petition – P04-099 Yew Street:
In the agenda is a letter to the Board of Selectmen, from Mass Electric, dated December 23, 2004, Pole Petition P04-099 – Yew Street; a memo to William Cundiff, Adelle Reynolds, Chief Foley, Edward Therrien, and Leon Mosczynski, from Jane Brule, dated January 20, 2005, re: Pole Petitions P04-099, P04-100, and P04-105; Notice to Abutters Letter, from Jane Brule, dated February 1, 2005; a memo to the Board of Selectmen, from Jane Brule, dated February 3, 2005, re: Pole Petition – P04-099 Yew Street; Town of Douglas Pole & Wire Locations Petition Form P04-099; response memo’s for Pole Petition review. Shirley Mosczynski opened the Pole Petition Hearing at 8:00 pm by reading the Petition for Joint or Identical pole Locations P04-099. Mass Electric SR OT R Roger Martinsen stated they are feeding two new house lots on Yew Street. Rich Preston made a motion to close the hearing at 8:06 pm. Paula Brouillette seconded the motion. All – aye. Sherry Fierro of 101 Yew Street stated she did not know what Mr. Martinsen was talking about; asking if it was the two houses that were already built. Roger Martinsen explained they are the two new houses on the left. Sherry Fierro was satisfied. Rich Preston made a motion to approve Pole Petition P04-099 as presented. Paula Brouillette seconded the motion. All – aye.


4. Pole Petition – P04-100 North Street:
In the agenda is a letter to the Board of Selectmen, from Mass Electric, dated December 23, 2004, Pole Petition P04-100 – North Street; a memo to William Cundiff, Adelle Reynolds, Chief Foley, Edward Therrien, and Leon Mosczynski, from Jane Brule, dated January 20, 2005, re: Pole Petitions P04-099, P04-100, and P04-105; Notice to Abutters Letter, from Jane Brule, dated February 1, 2005; a memo to the Board of Selectmen, from Jane Brule, dated February 3, 2005, re: Pole Petition – P04-100 North Street; Town of Douglas Pole & Wire Locations Petition Form P04-100; response memo’s for Pole Petition review. Shirley Mosczynski opened the Pole Petition Hearing at 8:07 pm by reading Petition for Joint or Identical pole Locations P04-100. Roger Martinsen stated they are relocating a pole because it is in the middle of a new driveway. He stated the customer is paying fully for this. Rich Preston made a motion to close the Pole Petition Hearing at 8:11 pm. Paula Brouillette seconded the motion. All – aye. Paula Brouillette made a motion to approve Pole Petition P04-100 as presented. Rich Preston seconded the motion. All – aye.


5. Pole Petition – P04-105 – Riedell Road:
In the agenda is a letter to the Board of Selectmen, from Mass Electric, dated December 23, 2004, Pole Petition P04-105 – Riedell Road; a memo to William Cundiff, Adelle Reynolds, Chief Foley, Edward Therrien, and Leon Mosczynski, from Jane Brule, dated January 20, 2005, re: Pole Petitions P04-099, P04-100, and P04-105; Notice to Abutters Letter, from Jane Brule, dated February 1, 2005; a memo to the Board of Selectmen, from Jane Brule, dated February 3, 2005, re: Pole Petition – P04-105 Riedell Road; Town of Douglas Pole & Wire Locations Petition Form P04-105; response memo’s for Pole Petition review. Shirley Mosczynski opened the Pole Petition Hearing at 8:20 pm by reading Petition for Joint or Identical pole Locations P04-105. Roger Martinsen pointed out that the map in his packet should read Route 16 ‘MAIN’ Street not Webster. He stated three new poles will be installed to service two new commercial properties. Shirley Mosczynski stated there is a recommendation and comment on Pole # 4 from the Town Engineer and asked William Cundiff to join the meeting. William Cundiff stated he does a standard review of the pole petitions. Based on a field visit he thinks 1 or 2 poles are within a flood zone and river area of Riedell Brook. William Cundiff suggests Mass Electric consider going to Conservation for either a request for determination of applicability or a notice of intent. Roger Martinsen stated they should be within 100’ of the flood plain this was not his project. Roger Martinsen suggested they hold the hearing over so he can review. He will call William Cundiff tomorrow. Michael Guzinski suggested setting a date and time, if they have to they can set it again later. Consensus to continue the hearing for Tuesday, March 1st at 8:00 pm. Rich Preston made a motion to continue the Hearing for Pole Petition P04-105 to March 1st at 8:00 pm. Paula Brouillette seconded the motion. All – aye.


6. CERT – Ernie Marks:

In the agenda is a letter to the Board of Selectmen, from the Community Emergency Response Team, dated February 10, 2005, a letter to the Board of Selectmen, from Massachusetts Emergency Management Agency, dated September 26, 2003; and a letter to the Board of Selectmen, from the Massachusetts Emergency Management Agency, dated March 11, 2004. Handed out prior to the meeting is a memo to the Board of Selectmen, from Suzanne Kane, dated February 14, 2005, re: CERT – Liability Coverage. Ernie Marks came before the Board with the Community Emergency Response Team (CERT). He reported that the team is now fully certified and their training courses have been completed. He stated he wants the team put under Civil Defense and put under the Town liability. Ernie Marks went over what CERT is. They are certified in CPR and have been closely training with the American Red Cross. He stated the big part of what the team would do is operate a shelter during an emergency. Michael Guzinski stated the office contacted MIIA. MIIA suggested each member fill out a “Hold Harmless” form. Ernie Marks stated they did fill out some forms. Suzanne Kane reminded Mr. Marks that she needs copies of all forms. Rich Preston made a motion to accept the CERT program as part of Town Government and to cover those in the program with the Towns liability insurance and also to have all volunteers sign a Hold Harmless form. Paula Brouillette seconded the motion. All – aye. Ernie Marks stated the grant they received was for $1,000.00. With that he had twenty manuals printed and he bought CERT kits which include a hard hat, first aid kit, vest, etc. Ernie Marks stated CERT can also be available for Town functions like the Octoberfest. Rich Preston suggested they fund CERT through the Civil Defense budget. Ernie Marks stated he has already received a donation. He will be talking to Rich Mathieu about setting up a fund account.

7. Chairman’s Announcements:
There were no announcements.

8. Citizen’s Forum:
No citizens came forward.

9. Minutes: January 18, February 1, and February 7:
 January 18, 2005:
Paula Brouillette made a motion to approve the minutes of January 18, 2005. Rich Preston seconded the motion. All – aye.
 January 18, 2005 – Executive Session: Rich Preston made a motion to approve the minutes of January 18, 2005 – Executive Session as amended and not released. Paula Brouillette seconded the motion. All – aye.
 February 1, 2005: Rich Preston made a motion to approve the minutes of February 1, 2005. Edward Therrien seconded the motion. Paula Brouillette abstained (she was not at that meeting). All other members – aye.
 February 7, 2005: Paula Brouillette made a motion to approve the minutes of February 7, 2005. Edward Therrien seconded the motion. Rich Preston abstained (he was not at that meeting). All other members – aye.

10. Administrators Report:
 Chapter 61 Land – 800 Northwest Main Street:
Michael Guzinski asked William Cundiff to speak on this issue after item 5. Handed out prior to the meeting is a memo to the Board of Selectmen, from William Cundiff, dated February 15, 2005, re: Chapter 61 Land – 800 Northwest Main Street, Douglas, MA. William Cundiff went over his memo which gave results of the bids. The Town received a total of $647,160 for high bids on 4 of the 5 bids which exceeded their most optimistic scenario. He is here now to get authorization to have Town Counsel prepare the Purchase and Sales paperwork and to ask the Board for the next step concerning the last lot. William Cundiff’s memo outlined three options the Board could take. Paula Brouillette made a motion to authorize Michael Guzinski and William Cundiff to have Town Counsel prepare Purchase and Sales agreements for the lots. Rich Preston seconded the motion. Motion withdrew. Paula Brouillette made a motion to accept the bids on Lots 1, 2, 4, and 5 as presented. Rich Preston seconded the motion. All – aye. Paula Brouillette made a motion to authorize Michael Guzinski and William Cundiff to have Town Counsel prepare Purchase and Sales Agreements for the Lots 1, 2, 4, and 5. Rich Preston seconded the motion. All – aye. William Cundiff stated there was still the issue of what to do with the remaining lot – lot 3 with the easement. Option 3 would require about $500 to $700 and they would need a new appraisal. William Cundiff stated if they could just get $135,000 for the land they would make money. Rich Preston asked about the numbers. Michael Guzinski stated the land cost the Town $725,000 with expenses at $20,000. Rich Preston stated they could agree then that in order to retire all of their expenses they would have to sell the last lot and asked William Cundiff what his recommendation is. William Cundiff suggested they go with option 3 – it would remove doubts as to why they didn’t receive bids for that lot. He stated it would be a 4 acre lot not a 2 acre lot. Shirley Mosczynski suggested putting this item on the next agenda.
 Fire Equipment Grant: Michael Guzinski reported that he received a memo from Fire Chief Gonynor, dated February 15, 2005, re: Firefighting Equipment Grant informing him that the Douglas Fire Department received $21,000.00 from the State as part of a grant program for firefighting equipment. Michael Guzinski reported they should receive it next month. Shirley Mosczynski congratulated the Fire Department.
 4 Town Meeting: Michael Guzinski reported that they had a meeting of the 4 Town group on Friday at which a representative of the Blackstone Valley National Heritage Corridor Commission informed them of a grant through the Commonwealth of Mass for transportation enhancement. He would like to look into it with William Cundiff for the North Street bridge. Stating it’s a potential funding source to help with that project. Shirley Mosczynski asked about Down Town. Michael Guzinski stated that would be a greater program for a Street Scape – something to look into as a whole package. Paula Brouillette stated she felt it was a great idea. Consensus of the Board to allow Michael Guzinski to move forward.
 Public Safety: Michael Guzinski reported that due to the parking problem at the Post Office, the Town Engineer is looking to expand the area behind the Donut Shop. He will get a cost estimate which would add 8 to 10 parking spots.
 School Audit: Michael Guzinski reported that he spoke with Power & Sullivan about the school audit. He will come to the Boards meeting on March 1st for an exit meeting.

11. Old / New Business:
 Old:
 4 Town:
Paula Brouillette reported that the 4 Town group is in the process of finalizing the RFP for planning of the 4 Town and Lackey Dam area. They will be meeting with Mass Development to look at adding funding for this. They will also be meeting with the land owners in this area.
 Towns Web Site: Rich Preston stated he would like a link to the Selectmen’s page on the Towns Website.
 New:
No new business.

12. Adjournment:
Paula Brouillette made a motion to adjourn at 9:02 pm. Rich Preston seconded the motion. All – aye.


Respectfully Submitted,



Suzanne Kane
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