BOS - March 15, 2005

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BOS - March 15, 2005

Postby Suzanne Kane » Thu Jul 28, 2005 2:25 pm

Board of Selectmen
Agenda
March 15, 2005



6:00 pm
Informational Workshop

7:00 pm
1. Call to order

2. Chairman’s Announcements

3. Citizen’s Forum

7:15 pm
4. Appointment – Chief Foley

7:30 pm
5. Lot 3 – Northwest Main Street

6. Warrant

7. Town Use: Quintal Family / Friends of Preschool & Kindergarten

8. Vote to establish a Permanent Building Committee Bylaw Study
Committee.

9. License Violation

10. Minutes: February 15, 2005 and March 1, 2005

11. Administrators Report

12. Old / New Business

13. Executive Session - Litigation

14. Adjournment

_____________________________________________________________
Future Agenda Items:
April 5, 2005
7:15 GBI (tentatively)
April 19, 2005:
7:15 Evergreen Cemetery Commission
7:30 Borgatti & Harrison Municipal Audit Exit Conference
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
Board of Selectmen
Meeting Minutes
March 15, 2005
April 19, 2005


Informational Workshop:

Madame Chairman Shirley Mosczynski called the meeting to order at 6:04 pm. In attendance: Paula Brouillette, Rich Preston (6:29pm) David Furno, Edward Therrien, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Shirley Mosczynski went over the following items:
 Evaluation Forms:
 Letter from Connie Verge
 Letter from Playground group about sign:

Michael Guzinski went over the following information:
 Proposed DPW
 Motions for meeting
 Arno and Roberta E. Wagner Scholarship Fund

 Budget:
The Board went over the budget which was planned for the Workshop meeting of March 8, 2005 and cancelled due to a snow storm.
In the agenda is the Budget - draft 3, updated March 8, 2005; and a memo to the Board of Selectmen, from Michael Guzinski, dated March 8, 2005, re: Updated to FY06 Budget – Draft #3. Michael Guzinski reported that the attached packet is his recommendations. He did go over them with the Finance Committee last week and he let them know it was his budget and not the Selectmen’s. He stated his budget has the same use of free cash as last year $907, 000. Michael Guzinski stated the remainder $280,000 would be used for Capital. Shirley Mosczynski stated she was concerned with the Chapter 70 estimate – it may not be the same because of the error in reporting of Kindergarten for the State to calculate. Michael Guzinski went over the available revenues. When asked what the remaining free cash is Michael Guzinski stated there is approximately 1.1 million remaining. Shirley Mosczynski stated there is confusion concerning the snow and ice deficit. People don’t realize it comes off the Cherry Sheet next year. Michael Guzinski concurred stating it’s the only time the Town is allowed to pay a prior year bill ahead of time. Michael Guzinski then went over the General Fund budget. Paula Brouillette questioned the Police line. Michael Guzinski explained that the Police were looking for two new positions and 5 cruisers. Michael Guzinski is recommending one position and three cruisers. Michael Guzinski explained that the Board of Health has requested adding a clerical position which he does not recommend at this time. The Board of Health reduced the time for the nurse to one day – if they asked to increase the nurse to two days he would be in support of that. Shirley Mosczynski stated if a 20 hour person is added they would get benefits. Rich Preston stated the Cable Advisory Committee had discussed getting a 20 hour person for Cable and asked how that would work. Michael Guzinski stated anything under 20 hours or they work up to 19 hours, they do not get benefits. When asked how much the benefits would cost the Town Michael Guzinski stated 8 to 10,000 dollars. He explained they figure the salary plus 20% figuring in sick, vacation, and personnel time. Rich Preston asked who would pick up the cost for the Cable Coordinator. Michael Guzinski stated Cable would. Michael Guzinski stated there is a request to fill a vacant spot on Highway which he supports – it’s not a new position. Michael Guzinski explained that the maintenance line in Highway was dropped and moved over to Capital. He reported that the health insurance increase of 25.52% is due to an approximate 8.9% increase in Harvard and a 20% increase in Fallon for next year and figuring in 5 new positions. Michael Guzinski stated he feels it’s reasonable but he’s not sure what the health insurance costs will be. Shirley Mosczynski reminded everyone that this is House 1 budget – nothing is definite. Shirley Mosczynski stated their next regular meeting is on April 5th and Michael Guzinski would not be there. Michael Guzinski stated they could have a Workshop on April 12th. Consensus of the Board to hold a Workshop on April 12th at 7:00 pm. Paula Brouillette asked if there were any increases coming on PILOT money. Michael Guzinski stated S.T.A.R. is working on it. S.T.A.R. met with Ways and Means – they won’t know for another month. David Furno asked if Michael Guzinski had spoken to Chief Foley about his cars to which Michael Guzinski stated yes. Michael Guzinski reported that the Library Building Committee has asked for an article to be placed on the Warrant and a Ballot question. He is recommending the date of March 25 for the deadline of articles for ATM and April 15th for STM. He will be recommending holding a STM prior to the ATM. There was discussion on the logistics of that.

David Furno made a motion to adjourn at 6:57 pm. Rich Preston seconded the motion. All – aye.

The Board of Selectmen moved to the Resource Room.
1. Call to Order:
Madame Chairman Shirley Mosczynski called the meeting to order at 7:00 pm. In attendance: Paula Brouillette, Rich Preston, David Furno, Edward Therrien, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Other staff and citizens: Police Chief Foley, Patrol Officers George DeGenova and Anthony Yannino, Dispatcher Keith Stratton, Cable Advisory member and Capital Chair Mitch Cohen, and T&G reporter Steve Foskett.

2. Chairman’s Announcements:
 Dog Licenses:
Shirley Mosczynski reminded the listening public to license their dogs. Licenses were due March 1st.
 Octoberfest: Shirley Mosczynski announced that the Octoberfest Committee is looking for members to help out with plans for Octoberfest. Applications can be found in the Selectmen’s Office.

3. Citizen’s Forum:
 Cable Advisory Update:
Cable Advisory member Mitch Cohen came before the Board for an update. The Cable Advisory Committee approved purchasing equipment at their last meeting. The biggest piece would be the replacement of the two cameras in the Resource Room and a dubbing system to allow the coping of tapes with out broadcasting of the tape. They have talked about playback equipment which will not be available for about two months. Mitch Cohen also reported that the Cable Advisory Committee passed policies for scheduling. Shirley Mosczynski asked for copies of the policies and asked if they have hired someone as a Cable Coordinator yet. Mitch Cohen stated they have not hired anyone yet but hope to at their next meeting.

4. Appointment – Chief Foley:
Chief Foley first introduced Keith Stratton to the Board. Keith Stratton is a full time dispatcher replacing Steve Raymond who left for a dispatcher position at a private facility. Keith Stratton started in February as a part time dispatcher. He was also a part time dispatcher in Uxbridge. The other new employee is Bruce Hamm who is not here tonight because he is at school. Bruce Hamm is replacing Keith Stratton in his part time capacity. Both are certified which has cut their training time drastically. The Board welcomed Keith Stratton. Chief Foley then asked Officers George J. DeGenova and Anthony Y. Yannino to come before the Board. Chief Foley introduced Anthony Y. Yannino who is from Uxbridge and has all his certifications. George J. DeGenova who is from Charlton came highly recommended and is currently in field training and going on to be certified. Chief Foley asked the Board to make the appointment for a term ending June 30, 2005 and then he will place them in with the normal appointments. Rich Preston made a motion to appoint George J. DeGenova and Anthony Y. Yannino to the position of part time patrol officer for a term ending June 30, 2005. Paula Brouillette seconded the motion. All – aye.

5. Lot 3 – Northwest Main Street:
In the agenda packet is a memo to the Board of Selectmen, from Town Engineer William Cundiff, dated March 1, 2005 (revised 3/11/05), re: “Lot 3” on Northwest Main Street. Michael Guzinski reported that William Cundiff could not be here. He then outlined all options noting the addition of Option 4 which would keep lot 3 as a conventional lot and reconstruct the Beagle Club Access road beyond the limits of the lot. Michael Guzinski stated it is his belief that William Cundiff is in support of Option 4. Rich Preston stated he was originally in favor of Option 3 (hammer head lot) as presented before but now in favor of Option 4. He feels William Cundiff did an interesting and innovated plan. Rich Preston stated he knows there were concerns with Option 3 and wetlands. Paula Brouillette agrees stating based on the last meeting she would prefer selling the lot. This would put them in a position of paying for the entire purchase. Paula Brouillette stated that this is a good use of the additional money put aside for soft costs and feels it will be a great outcome. She thanked William Cundiff stating he has been key in making this work and she is in favor of and would support Option 4. David Furno stated he is also in favor of Option 4. Shirley Mosczynski stated she hated Option 3 as originally recommended thinking their only option would be to but it out there as before. She stated she likes and would support Option 4. Paula Brouillette made a motion to instruct the Town Administrator and Town Engineer to move forward with Option 4 for the Northwest Main Street Land. David Furno seconded the motion. All – aye.

6. Warrant:
Handed out prior to the meeting is the Annual Town Meeting – May 16, 2005 Articles. Michael Guzinski explained that the Board is receiving a rough outline of the Annual Town Meeting Warrant. He recommends they open the ATM and STM Warrant tonight. The deadline for Articles for the ATM is March 25th at 12 noon and April 15th for the STM at 12 noon. Shirley Mosczynski asked if they were given a beginning Warrant. Michael Guzinski stated yes, what they have is the standard Articles at every ATM. Michael Guzinski stated they could sign both documents on April 19th. Rich Preston made a motion to open the Warrant for the Annual Town Meeting and Special Town Meeting, Monday, May 16, 2005. Paula Brouillette seconded the motion. All – aye. Rich Preston asked for Point of Order stating they voted to open Town Meeting as they should, but he questioned if they should have voted to hold a Special Town Meeting and then vote to open it. Michael Guzinski stated the vote to open the warrant is the vote to hold the meeting and he feels it meets all legal requirements.

7. Town Use:
 Quintal Family:
In the agenda is an Application For Use of Town Property from the Quintal Family to use the Senior Center on April 23, 2005 from 10 am to 6 pm. Shirley Mosczynski read the Application including conditions / restrictions from Fire Chief Gonynor and Police Chief Foley and the letter from Alyssa Graveson, Senior Center Director, dated March 10, 2005, re: Use of the Senior Center. Rich Preston made a motion to approve the Application For Use of Town Property for the Quintal Family to use the Senior Center on April 23, 2005 from 10 am to 6 pm as presented. David Furno seconded the motion. All – aye.
 Friends of Preschool & Kindergarten (F.O.P.K.): In the agenda is an Application for Use of Town Property from F.O.P.K. to place a thermometer sign on the front lawn of the Municipal Center, from now until July. Denise Skowronski came before the Board with the thermometer sign which they will use to show the progress of their fundraising for the Kindergarten Playground. She stated they have over $4,000 right now. Denise Skowronski asked if she could do a similar sign at the Intermediate Elementary School. Shirley Mosczynski told her she would have to contact the School for that request. Rich Preston made a motion to approve the Application for Use of Town Property from Friends of Preschool & Kindergarten aka F.O.P.K. to place a thermometer sign on the front lawn of the Municipal Center, from now until July as presented. David Furno seconded the motion. All – aye.

8. Vote to establish a Permanent Building Committee Bylaw Study Committee: Shirley Mosczynski stated there was a play on words here – she believes it should be a Permanent Building Bylaw Study Committee which was a request from the Capital Committee. She asked Capital Chair Mitch Cohen to come before the Board. Mitch Cohen stated this was an informal request of the Capital Committee and a formal letter would come later. Mitch Cohen stated they have been discussing this item for the past couple of years. They decided to move forward because at their last meeting with UniBank Fiscal Advisor Clark Rowell recommended one. He stated one of their reasons for having a Committee was to have professionals who would know what questions to ask. Their hope is that there would be a period of 6 months for the Study Committee to come up with a Bylaw to present at Town Meeting to establish a Permanent Building Committee. He stated he is not sure they need to vote today. Mitch Cohen stated they are currently working on a list of names. Edward Therrien stated it’s a very good idea. Rich Preston asked if the Capital Committee has developed a specific charge. Mitch Cohen stated not yet – the Capital Committee was formed in the same process. Rich Preston stated he supports this process and agrees they need a Permanent Building Committee but it’s important they do their homework. Paula Brouillette who is also on the Capital Committee stated they have talked about a charge and who should be on the initial committee. She stated some should be people who have served on the Towns most recent projects. Rich Preston asked Michael Guzinski if he had any thoughts. Michael Guzinski stated it has been successful in other communities and can not be overstated the advantage to having professionals on the committee. Mitch Cohen stated he will get a formal request by the Board next meeting.

9. License Violation:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated March 2, 2005, re: Bailey’s. Suzanne Kane explained the violation as outlined in her memo. When Anthony Hayes was in during the renewal process Suzanne Kane reminded him that he would have to submit a Change of Managers to the Board of Selectmen. Mr. Hayes stated the paperwork would be done sometime in February. In February Suzanne Kane sent a letter giving Mr. Hayes a deadline to get the paperwork in by the end of February. Mr. Hayes did not meet that deadline. Suzanne Kane stated that she then called Mr. Hayes to find out why he could not meet the deadline and he stated the process was tied up at the bank because he and Michael Boothby had signed a “Personnel Guarantee”. She told Mr. Hayes that she would have to contact ABCC to find out what to do. Suzanne Kane reported that she called ABCC and spoke to one of the investigators who stated Mr. Hayes is in violation of his license and he not only has to submit a Change of Managers but also Transfer of Issuance of Stock, and New Officers / Directors. Suzanne Kane reported that ABCC advised the Board to call Mr. Hayes in for a hearing and charge him with operating his business with out approval of a change in officers/directors/stockholders/managers which could result in suspension, revocation, or modification of his license. The investigator stated Mr. Hayes would have to get with his lawyer and figure out a way to get the paperwork in, which was not a concern of the Boards. Michael Guzinski stated he recommends the Board hold a hearing on April 5th. Rich Preston made a motion to support holding a Liquor License Violation Hearing on April 5th as recommended. David Furno seconded the motion. All – aye.

10. Minutes:
 February 15, 2005:
Paula Brouillette made a motion to approve the minutes of February 15, 2005 as amended. Edward Therrien seconded the motion.
All – aye.
 March 1, 2005: Rich Preston made a motion to approve the minutes of March 1, 2005. Paula Brouillette seconded the motion. Edward Therrien – abstained (he was absent for that meeting). All other members – aye.

11. Administrators Report:
 Arno and Roberta E. Wagner Scholarship Fund:
Michael Guzinski reported that he has selected two people to serve on the Arno and Roberta E. Wagner Scholarship Fund. They are Margaret Reed of 60 Gilboa Street and William Brouwer of 33 Parker Road. Michael Guzinski stated they will be serving with the High School Principal. The Fund has approximately $15,000 per year for Scholarships. There is about $370,000 in the fund and they are supposed to expend 5% per year.

12. Old / New Business:
Old:
 Joint meeting with the School Committee:
Shirley Mosczynski reported that the joint meeting with the School Committee for Wednesday, March 16th was cancelled because they do not have their budget ready yet. She spoke with Chairman Shirley Downs and they were going to try to meet jointly March 22nd, 23rd or later.
New:
 Letter from Connie Verge: Shirley Mosczynski reported that the Board of Selectmen received a letter from School Superintendent Connie Verge, dated February 23, 2005. Shirley Mosczynski read the letter in which Connie Verge questioned the appropriateness in releasing the Powers and Sullivan draft audit report stating that parts of the draft were inaccurate. Ms. Verge also stated the release of the draft report was a politically motivated attempt to embarrass the School system. Ms. Verge ended her letter by stating the draft contained a warning against releasing it. Shirley Mosczynski reported that she had Michael Guzinski contact Powers and Sullivan. Michael Guzinski reported that he spoke with Richard Sullivan about a month ago because he was concerned about that language. Mr. Sullivan indicated that the language is an industry standard and does not take into account the environment in which the Town operates. Michael Guzinski stated he also talked with Town Counsel Kopelman & Paige. Kopelman & Paige stated the draft audit report is a public record. Shirley Mosczynski stated she asked Michael Guzinski to put a letter together for the Board. Shirley Mosczynski read the letter which addressed each assertions/allegations against the Board. The Selectmen’s letter reminds Connie Verge that the main reason the audit was conducted was to increase the level of transparency in the operations of the School department. The letter questioned why any inaccuracies were not reported by any School Officials. The Selectmen’s letter questions how their legally required action to release a public document upon request constitutes a politically motivated action. The letter explained that the “warning” in the audit is standard audit language and does not take into account the environment in which the Town operates. In conclusion the letter reminded Connie Verge that the audit was initiated in the hopes that it would assist the School Committee and Administration in improving the operations of the School system and it is their hope that the School will use the document as a positive management tool. Shirley Mosczynski stated she feels this is a very good letter. Rich Preston stated Michael Guzinski did a very good job. Rich Preston made a motion to send the letter to the School Superintendent as presented. David Furno seconded the motion. Edward Therrien – abstained. All other members – aye.
 4 Town Group: Paula Brouillette updated the Board on the 4 Town Group. They had an update meeting with the property owners in the area of the four Towns along 146. They outlined planning that the group has done and planning for future growth. Paula Brouillette stated the property owners were very supportive of the work they are doing.
 Meeting with Webster: Shirley Mosczynski reported that she and Michael Guzinski, Economic Development Chair Hal Davis, and Master Plan Chair Paul Peterson met the Board of Selectmen from Webster. The meeting was initiated by Hal Davis and she feels it was a very good meeting and they will try to keep in contact. Shirley Mosczynski stated they have agreed to send letters to Senators and Representatives to help out with grants for the Webster/Douglas area.

13. Executive Session – Litigation:
Rich Preston made a motion at 7:59 pm to go into Executive Session for the purpose of litigation and to return to Regular Session for the purpose of adjourning. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, David Furno – aye, and Edward Therrien – aye.

Rich Preston made a motion at 8:45 pm to return to Regular Session for the purpose of adjourning. David Furno seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, David Furno – aye, and Edward Therrien – aye.

14. Adjournment:
David Furno made a motion to adjourn at 8:46 pm. Rich Preston seconded the motion. All – aye.

Respectfully submitted:


Suzanne Kane
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Suzanne Kane
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