BOS - March 22, 2005 - Workshop

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BOS - March 22, 2005 - Workshop

Postby Suzanne Kane » Thu Jul 28, 2005 2:28 pm

Board of Selectmen
Meeting Agenda
Workshop
March 22, 2005


1. FY06 Budget Review

2. Executive Session - 3 Issues

3. Review & Vote on Ballot Question Request

4. Review Letter From Conservation Commission

5. Administrator's Evaluation

6. Other Business

7. Adjournment
_____________________________________________________________
_____________________________________________________________
Board of Selectmen
Workshop Meeting Minutes
March 22, 2005
Approved April 5, 2008

Call to order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:00 pm. In attendance: Paula Brouillette, Rich Preston, Edward Therrien, David Furno, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Other Staff and citizens: Town Clerk Christine Furno, Town Accountant Rich Mathieu, and Tribune reporter Tom Mattson.

 Town Use – VFW Building: Town Clerk Christine Furno asked the Board to act on an Application for Use of Town Property. She stated that a resident had asked a couple of members of the VFW if they could use the building for a surprise party. She was told she could but she would have to contact the Facility Manager Rick Colonero to open it up. She was also told there was no charge but she could make a donation to the Vets. Christine Furno stated that a week prior to the event the woman learned there is a procedure to request using Town property and became panicked since all the plans were made and invitations went out. Christine Furno told the woman she would bring the matter to the Board and asked the Board to send a letter to the Vets. Shirley Mosczynski read the Application for Use of Town Property from Carmen Davis, to use the VFW on March 26, 2005 from 3pm to 11pm with Conditions / Restrictions from Fire Chief Gonynor and Police Chief Foley. Paula Brouillette made a motion to approve the Application for Use of Town Property from Carmen Davis, to use the VFW on March 26, 2005 from 3pm to 11pm as presented. David Furno seconded the motion. All – aye.

1. FY06 Budget Review:
Michael Guzinski reported that there is not much new information. Shirley Mosczynski asked if he has heard anything from the legislation. Michael Guzinski stated he has not heard anything that would affect their budget. He stated the big question is what the school is going to do with their budget. Rich Mathieu reported he has received no update to the budget. Michael Guzinski stated Rich Mathieu will keep an eye on the budget until he comes back from his vacation. The Boards final vote on the budget will be April 12th. Paula Brouillette asked if they were having a meeting on March 30th with the School Committee. Shirley Mosczynski stated she has not heard anything. Michael Guzinski stated he thought they would contact them when they are ready. Shirley Mosczynski then told the Board it was a balanced budget – if they want to change anything they need to discuss it. Shirley Mosczynski polled the Board – consensus that the Board is ok with Michael Guzinski recommended budget. Rich Preston asked if they were thinking of sending the budget to FinCom. Shirley Mosczynski stated they have a copy. Michael Guzinski concurred adding they know it is his budget. Shirley Mosczynski asked Michael Guzinski to send a copy to the School.

2. Executive Session – 3 issues:
Rich Preston made a motion to go into Executive Session for the purpose of discussing Litigation and negotiations of non-union personnel and to return to Regular Session to continue the Workshop at 7:11 pm. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, David Furno – aye, Edward Therrien – aye.

David Furno made a motion to adjourn from Executive Session and return to Regular Session to continue the Workshop at 8:09 pm. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, David Furno – aye, Edward Therrien – aye.

3. Review & Vote on Ballot Question Request:
Michael Guzinski passed out a letter to the Board of Selectmen, from Library Building Committee, dated March 9, 2005, re: Simon Fairfield Public Library Renovation and Expansion Project; and an email to Sharon Brotherton, from UniBank Financial Advisor Clark Rowell, dated March 18, 2005, re: Town of Douglas; and the Commonwealth of Massachusetts, Douglas, Massachusetts Warrant for Annual Town Election for Tuesday, May 10, 2005. Concerning Merritt Tetreault’s request to have the Article and Motion of February 7, 2005 be resubmitted for the May 16th ATM as Article #1, Paula Brouillette stated that it has been policy to have yearly budget issues at the beginning of the warrant. Michael Guzinski stated certainly this would go in after reoccurring articles. Shirley Mosczynski read the ballot question suggested by Bond Counsel. David Furno asked if it was a 2 ½ override. Shirley Mosczynski stated yes – that will be the question on the ballot. Paula Brouillette asked if they will be putting the dollar value in the ballot question. Michael Guzinski stated that will go on the warrant article. Paula Brouillette made a motion to include Question 1 on the Town of Douglas; and the Commonwealth of Massachusetts, Douglas, Massachusetts Warrant for Annual Town Election for Tuesday, May 10, 2005 as presented. Rich Preston seconded the motion. David Furno and Edward Therrien – no, Shirley Mosczynski, Paula Brouillette, and Rich Preston – aye. Vote passed. Shirley Mosczynski read the Warrant for Election. Paula Brouillette asked if there was any intent to move voting from the Municipal Center to the Schools. She stated the parking problem here causes concern. Michael Guzinski stated it would be up to the Town Clerk who does have to get approval from the State on Polling Places. Rich Preston made a motion to approve the Town of Douglas; and the Commonwealth of Massachusetts, Douglas, Massachusetts Warrant for Annual Town Election for Tuesday, May 10, 2005 as presented. David Furno seconded the motion. All – aye.


4. Review Letter From Conservation Commission:
Handed out at the meeting is a letter to the Board of Selectmen, from the Conservation Commission, dated January 19, 2005. Michael Guzinski reported that the Conservation Commission asked the Board to review and respond to their letter which recommends that the Board consider including all water resources when imposing any restrictions on the taking of water in Douglas. They are not looking for a response tonight. Shirley Mosczynski stated that Town Engineer William Cundiff and Water / Sewer Director Dennis Croteau were both at a Capital Meeting and they concurred that the water table is lowering. Rich Preston stated all water is from the same aquifer – how would they enforce a water ban on residents who own their wells. Michael Guzinski stated it is difficult – it’s done by the Water Department. He stated that most violators are turned in by neighbors and the Police would fine the violators. David Furno stated he can’t see putting a ban on people who own their own well and he will not support it. He stated maybe they could put out a recommendation to get everyone involved in conserving water, but don’t fine them. Edward Therrien stated the Town doesn’t own the water to begin with. He stated it is like trying to get people to shovel the snow from walks that belong to the Town. Michael Guzinski stated he has thought about this a lot – the State looks at it as a community resource and if someone is wasting it their going to drop the table and that’s a problem. He stated he can appreciate both sides. Shirley Mosczynski stated the other issue is there is a lot of building; before they know it there will be no water. Rich Preston stated good arguments can be made on both sides. He stated he thinks what they are saying is there is a bigger problem down the road. He stated he likes the phrase, “The right of your fist begins where the rights of someone’s chin ends”. If someone is drawing down the well and people are coming up short – is it a matter of education enforcement is difficult. He feels it is something they need to look at and discuss. Michael Guzinski stated if it is something the Board wants to pursue he can ask the Conservation Commission for more information and research and what it would take to enact this. It would have to go to Town Meeting. Paula Brouillette stated they should pursue it but she’s not sure how to enforce it, but unless they take a stand for all residents that water is a community resource and make a statement to that they will have inequities. Consensus of the Board to ask Conservation Commission for more information.

5. Administrators Evaluation:
Shirley Mosczynski stated she feels Michael Guzinski’s evaluation was good. She stated the scores were between 80 and 97 for a total of 425 giving an average score of 85. Shirley Mosczynski reported that there were some very good comments. All members feel he is very professional and people feel they are treated with respect and dignity. She reported that the Board feels Michael Guzinski represents Douglas well and has raised the level of professionalism in the office. He is respected by individuals in this Community, the State, and by Officials in other Communities. The atmosphere in the Municipal Center has improved immensely. Shirley Mosczynski stated the Board feels he makes sound decisions and has gained the respect and trust of the Financial Officials. He has a clear understanding of M.G.L. and Municipal Government. Shirley Mosczynski stated he remains calm, has charm and she feels it has been a pleasure working with him. Shirley Mosczynski stated his goals need to be worked on – there is some movement and she would like to see them move forward. Shirley Mosczynski stated that when she writes her letter she will include all details. Shirley Mosczynski stated she hopes he feels happy here too. Michael Guzinski stated there are great employees here – they may not all like each other but they get along. He also stated that this is the best Board he has worked for in 11 years. Michael Guzinski stated that part of his contract has to be dealt with under Section 4D – Salary. In the next month the Board has to vote if there are any increases in his salary. Michael Guzinski stated they do not need him here to vote and they could do it at their April 5th meeting or wait until he gets back from vacation. Consensus of the Board to vote on Michael Guzinski salary at their April 5th meeting in Executive Session.

6. Other Business:
 Public Safety:
Michael Guzinski reported that the Safety Committee met yesterday. They will be forwarding policies for the Boards next meeting. There are policies for Public Safety Radio Procedures and Fire Department Daytime Coverage. Michael Guzinski stated that Suzanne Kane can put these items on the Boards agenda for April 5th and ask Fire and Police to be available. Consensus of the Board to put Public Safety Policies on the Agenda for April 5th.
 TIF’s: Michael Guzinski reported that Marty Green has sent the Board two letters requesting TIF’s. Michael Guzinski will be meeting with him on April 12th at 1:30.
 Acting Administrator: Michael Guzinski asked the Board to appoint Police Chief Patrick Foley as Acting Administrator while he is away on vacation. Edward Therrien made a motion to appoint Police Chief Patrick Foley as Acting Administrator until Michael Guzinski return. David Furno seconded the motion. Rich Preston asked if this was necessary. Michael Guzinski stated that the Chief would be able to sign documents and payroll in his absence. Rich Preston asked if Chairman Shirley Mosczynski could do that. Shirley Mosczynski stated that Chief Foley has been very helpful in the past and Suzanne Kane keeps her updated. She stated she does not have a problem. On the vote: All – aye.
 Financial Management Review: Michael Guzinski reported that the DOR has contacted him about doing the Financial Management Review. It has been scheduled for Thursday, March 31st. Joe Markarian (sic) will be meeting at 9:00 am with Shirley Mosczynski, then Town Treasurer Sharon Brotherton, Town Accountant Rich Mathieu, and Assessors Assistant Ida Ouillette.
 Fax Machine: Michael Guzinski asked the Board to allow him to purchase a fax machine for his office. There is already a phone line. This will allow Michael Guzinski to receive confidential material right in his office. Consensus of the Board to allow Michael Guzinski to purchase a fax machine.
 Letters to Moore and Kujawski: Michael Guzinski reported that he has written letters to Senator Moore and Representative Kujawski regarding Economic Development of the Route 16 Douglas / Webster area for the Board to sign. Shirley Mosczynski reported that Webster will be sending letters also. Rich Preston asked what some of the advantages are. Michael Guzinski stated for Webster the advantages would be water and sewer lines. By working together they could entice businesses. This is like a mini 4 Town Group. From a State perspective it would keep businesses in Massachusetts. Rich Preston made a motion to approve the letters for Senator Richard T. Moore and Representative Paul Kujawski, dated March 21, 2005. David Furno seconded the motion. All – Aye.
 Purchase & Sales on Lot 5: Michael Guzinski handed out a memo to the Board of Selectmen, from William Cundiff, dated March 22, 2005, re: Lot 5 Purchase & Sales – Northwest Main Street; an email to William Cundiff, from Kopelman & Paige Attorney Shirin Everett, dated March 4, 2005, re: DOUG Chamberlain Lot Sales; and a Standard Form Purchase and Sale Agreement between the Town of Douglas and Russell E. Vallee, for Lot 5 on Northwest Main Street. Michael Guzinski reported that this was the first Purchase & Sales to come, the other will follow. Rich Preston made a motion to approve the contract between the Town of Douglas and Russell E. Vallee, for Lot 5 on Northwest Main Street as presented. David Furno seconded the motion. All – aye.
 Press Release and Warrants: Michael Guzinski stated the Press Release and Warrants will be finished when he comes back from vacation. Paula Brouillette stating that they voted on the ballot question for the Library and questioned if that gave no opportunity for the School to get a question on that ballot. Michael Guzinski stated the School has not sent a request – the Board of Selectmen should have received it a month ago. He stated April 5th is the absolute deadline. Michael Guzinski stated that if the Board asked his opinion about an over-ride he would say no. Rich Preston asked if they know what the contractual agreement for the School is. Michael Guzinski reported it is 3%. Rich Preston asked if that was included. Michael Guzinski reported it was not – they did a 5% over all increase from last year. Michael Guzinski stated he does not know what their payroll is. Shirley Mosczynski stated her problem is the School talks about fees, complain about books from ’72, and then pays a contract of $50,000. Paula Brouillette stated she is concerned if they are in a joint meeting with all the parents there – do they entertain answering questions; it has not been well thought out. She stated they have the ability to keep an over-ride question off – there has been ample opportunity to do it right. Rich Preston stated he agrees with Paula Brouillette. He stated he feels the people do not understand – they should put together some sort of chart to show people what an over-ride means. Paula Brouillette stated Ida Ouillette had done it last year – it’s better to get it from the Assessors because they set the tax rate. She stated she agrees they should be prepared and have documents. Edward Therrien stated the problem is that people think they are only getting taxed on $1,000, not the whole amount of the value.

7. Adjournment:
Edward Therrien made a motion to adjourn at 9:41 pm. Rich Preston seconded the motion. All – aye.


Respectfully submitted;


Suzanne Kane
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