February 16, 2011 BFCC Meeting

Moderator: Mary Wright

February 16, 2011 BFCC Meeting

Postby Lisa Lannon » Thu Mar 03, 2011 11:00 am

BUILDING FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
FEBRUARY 16, 2011


A meeting of the Building Facilities Construction Committee was held on February 16, 2011 in the Municipal Center. The meeting was called to order at 7:03 PM.

ATTENDANCE
PRESENT: William McConnell (Chairman), Sean Holland (Vice Chairman), Shirley Mosczynski, Linda Brown, Ed Gouin (via teleconference), and William Cundiff (Town Engineer).
ABSENT: Matt Sargent, Virginia Howe.
GUESTS: Joe Biagioni, Ann Carlsson, Ellie Chesebrough, Russell Cole (HERS), and WPI Students: Joe Kajano, Jared Kellog, Ben McCarron and Mike Osley.

I. GREEN COMMUNITIES PLANNING ASSISTANCE
Mr. Cundiff discussed the Green Communities Planning Assistance. He noted a memo from Leiran Biton (Green Communities Project Coordinator) dated 1/20/11 as well as the Green Communities Timeline for the Town of Douglas. He noted that the Board of Selectmen will have a Stretch Code Meeting on March 15, 2011 and encouraged all contractors as well as public to attend. He noted the Stretch Code Meeting that was held in Sutton on January 27, 2011 and indicated that it is available on the web site for viewing.
Mr. Russell Cole, a certified HERS rater joined the meeting. He discussed the process of determining the energy efficiency of buildings. Some discussion held.
Mr. Cundiff introduced WPI students Joe Kajano, Jared Kellog, Ben McCarron and Mike Osley. Mr. Cundiff indicated that these students have offered to give some planning assistance with the Green Communities Act. He noted that their semester would be ending soon however they have indicated they would help compile data on the energy usage of the municipal buildings and will begin next week.
Mr. Cundiff reviewed the Green Communities – Timeline for the Town of Douglas in detail by criteria. Status is as follows:
• Criteria 1 – ICF has indicated that Douglas currently meets criteria 1, however, a letter from Town Counsel documenting compliance is needed. It was the consensus of the Committee that Mr. Cundiff determines what the cost would be and work with Board of Selectmen for the funding of this.
• Criteria 2 – ICF has indicated Douglas meets this also.
• Criteria 3 – Development of energy baseline needs to be done. Mass. Energy Insight will be utilized, WPI students will help compile data and Mr. Cundiff will talk to Department Heads regarding the input of the data. Department Heads would have to get trained.
• Criteria 4 – A list has been complied of all the present municipal vehicles.
• Criteria 5 – A meeting was held in Sutton on January 27, 2011. One will be held in Douglas on March 15, 2011 at 7:00 PM with the Board of Selectmen.


II. ADOPT WRITTEN RULES FOR DESIGNER SELECTION
Mr. Cundiff indicated that the Board of Selectmen has adopted the Written Rules for Designer Selection as presented by the Building Facilities Construction Committee. He will get the date of adoption and forward copies to the Committee and Board of Selectmen.

III. LIBRARY ADA RENOVATION PROJECT
Mr. Cundiff reported on the site walk of the Library, which was held on January 31, 2011. As a result feedback has been included in the draft scope of work.
Mr. Cundiff reviewed the Draft Library Scope of Work in detail. Discussion held. Amendments made. Mr. Cundiff indicated that he is still working on the RFQ. That should be ready for the next meeting for review. A final document could be presented to the Board of Selectmen after that. In addition, Mr. Cundiff will have an updated timeline for the next meeting.

IV. HIGHWAY – SAFETY COMPLEX
No update at this time.

V. MUNICIPAL WIND TURBINE
Mr. Cundiff gave an update on the Municipal wind turbine. It has been collecting data for two months. The data is a little below what would be expected for a viable project, however, it is early yet. Collection will take place for one year. Mr. Cundiff noted that the Highway Department did a great job in clearing for the turbine.

VI. HEMLOCK STREET BRIDGE
No update at this time. Mr. Cundiff will contact the engineer.

VII. MUNICIPAL ENERGY PROJECTS
Mr. Cundiff noted information from Kopelman and Paige regarding Municipal Green Energy Projects. He encourages members to review.
Mr. Cundiff discussed a seminar he attended with Mr. Gouin by DCS Energy. He indicated he had forwarded information to the Committee. He noted that DCS Energy is offering a program, which involves installing solar panels for municipalities. Discussion held regarding how the program would work. It would have to be put out to bid according to State Law and the company has indicated they will not respond to any RFQ or RFP. Much discussion held. Mr. Cundiff will follow up further with this.

VIII. MUNICIPAL COMPOST FACILITY
Mr. Cundiff indicated that the Town Administrator has asked the Committee to review a location for a Municipal compost facility. He noted guidance documents from the DEP that are online and distributed maps of Town owned parcels with uses noted. Some discussion held. The Board of Health does have jurisdiction in the matter. An analysis of sites can be done. Should a viable site be determined discussions can then take place with the Board of Health. Members were asked to review some of the sites and further discussion will take place at a future meeting.

IX. MINUTES
Ms. Mosczynski made a motion to approve the Joint Building Facilities Construction Committee/School Building Committee Meeting of December 15, 2011 as presented. Ms. Brown seconded the motion. Vote: Yes – 4, Abstained – 1. Motion carries.
Status of the Annual Report was questioned. Mr. Cundiff will draft and review with Mr. McConnell.
Ms. Mosczynski made a motion to approve the Building Facilities Construction Committee minutes of January 5, 2011 as presented. Vote: Yes – 4, Abstained – 1. Motion carries. Ms. Brown seconded the motion. Vote: Yes – 4, Abstained – 1. Motion carries.

X. UPCOMING MEETINGS
The next meeting will be March 2, 2011.

XI. ADJOURNMENT
Ms. Brown made a motion to adjourn the meeting at 9:14 PM. Ms. Mosczynski seconded the motion. Vote unanimous.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Lisa Lannon
 
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

Return to 2011 Meetings

Who is online

Users browsing this forum: No registered users and 1 guest

cron