March 16, 2011 BFCC Meeting

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March 16, 2011 BFCC Meeting

Postby Lisa Lannon » Thu Apr 07, 2011 1:42 pm

MARCH 16, 2011

A meeting of the Building Facilities Construction Committee was held on March 16, 2011 at the Municipal Center. The meeting was called to order at 7:04 PM.

PRESENT: William McConnell (Chairman), Sean Holland (Vice Chairman), Shirley Mosczynski, Matt Sargent, Virginia Howe, Linda Brown, Ed Gouin (arrived at 7:17 PM), William Cundiff (Town Engineer), Joe Biagioni (Ex-officio), John Furno (Ex-officio) and Nick Miglionico (Ex-officio).
GUESTS: Ann Carlsson.

Lt. Miglionico and Mr. Furno joined the meeting. Mr. Cundiff reviewed the Safety Complex Project Description, Objectives and Scope of Services. Some discussion held regarding the process of Phase IIA – Alternative Works. The need for a trigger at the end of Phase II was noted. Mr. Cundiff will review and revise the scope further and bring it back to the next meeting. Any other thoughts or comments can be sent to him. Some discussion held regarding the processes of advertising. Mr. Cundiff reviewed the process as mandated by Statute.

Mr. Biagioni and Ms. Carlsson joined the meeting. Mr. Cundiff noted that last night the Board of Selectmen voted unanimously to proceed with the Request for Qualifications (RFQ). Advertising will begin by the end of the month. Some discussion was held regarding the cost of the advertising. Mr. Biagioni asked that Mr. Cundiff forward him the cost amount and he would bring this to the next Library Board of Trustee Meeting to see if they would be willing to take on this cost.
Mr. Cundiff noted the final RFQ document. He indicated that Town Counsel is presently reviewing the agreement form. Some discussion held regarding the process of moving forward.

Mr. Cundiff gave an update on Hemlock Street Bridge. Plans have been filed and MASS DOT has confirmed receipt and is in the process of review. Mr. Cundiff still needs to file a Notice of Intent.

Mr. Cundiff gave an update on the Municipal Wind Turbine. He indicated there is three months worth of test data now available. Two of the three months exceeded the expected thresholds for sustainable wind speeds and one month was below. It was noted that the one low month could be due to meters freezing.
Mr. Cundiff indicated that APW (American Pro Wind) has offered the use of their SODAR equipment. This would allow for extrapolating wind speeds at higher elevations. He will work on coordinating the use of this equipment.

Ms. Mosczynski gave an update on the Intermediate/Elementary School Project. She noted that the Special Town Meeting would be held on March 28, 2011. An informational meeting will be held at the High School on March 17, 2011. Work progresses with MSBA. She discussed areas in which Douglas will review extra reimbursement including, Model School Program, Green Energy Program and District Maintenance Practices. Mr. Cundiff noted an informational meeting for Committees and Boards would be held on March 22, 2011 at 6:00 PM. He encourages all to attend. Ms. Mosczynski noted that should this project not get approved, Douglas would not be in this position again to receive this amount of funding. It would be at a greater expense to the Town.

Mr. Cundiff noted a memo sent to the Board of Health indicating that this Committee is taking on the siting of a Municipal Compost Facility and asking for input. He indicated that the Committee should begin to move forward with screening and targeting sites for suitability of such a facility. He indicated he would begin looking at other municipal facilities and the possibility of scheduling a visit. Some discussion held.
Mr. Biagioni indicated that the Committee should consider a plan for what to do with the compost. He noted the need for some type of management and monitoring of a site. There was some question as to how much demand there is in Douglas. He suggested the possibility of a dumpster at the Transfer Station. This would provide some type of monitoring while determining how much of a need there is in Town. Mr. Cundiff will check to see if the Board of Health would be open to having a temporary dumpster at the Transfer Station so that demand could be monitored. DEP rules and regulations will have to be investigated as well as any agreements/contracts the Transfer Station has. Mr. Biagioni will ask his suppliers to determine how they get their supply to determine if there is any interest in obtaining from the Town. He also noted the possibility of the Highway Department site as a potential. Further updates will be discussed at the next meeting.

Mr. Cundiff noted correspondence dated March 8, 2011, from Town Counsel included in the packet, which he encourages members to read. He noted that he is working with the Assessors Office to determine the value of the space on the individual Municipal Buildings. If it can be determined that the space needed to be leased is valued less than $25,000 over 5 years, which equates to $417 per month, then a procurement process can be avoided. He noted school buildings are considered separately and have a more difficult process to follow. Town Counsel has noted some concerns with the language in the DCS agreement. Mr. Cundiff felt that the first step should be to determine if it is viable with respect to the value of the space. Some discussion held.
Mr. Cundiff noted that this company has worked with several locations in Connecticut and has a number of communities lined up in Massachusetts. Further information is available on their web site. Mr. Cundiff noted the contract would need to be signed by November.
Committee agreed that further investigation is needed. Mr. Cundiff indicated that he would ask the representative of DCS to come in to speak with the Committee. In addition, he will ask for a list of Towns in Connecticut that they have worked with so that the Committee can choose which Towns to get references from. Mr. Cundiff will also determine the cost of a structural analysis. Discussion held regarding the potential of putting this project out to bid. Mr. Cundiff will discuss this further with the Town Administrator.

Mr. Cundiff noted the informational Stretch Code session held with the Board of Selectmen last evening. It was well attended. He noted the Green Communities Action Plan included in the packet. He noted that a grant was received to help prepare the plan. The Energy Committee is being asked to review this plan for submission to the Board of Selectmen for their review on May 5, 2011. If the Board of Selectmen adopts the action plan, it will allow for one year to implement the Green Communities Act. He asked the Committee to review for any comments and input.
Mr. Cundiff reviewed the status of the five criteria necessary to meet in order to implement the Green Communities Act. Discussion held. Mr. Cundiff noted that being a Green Community provides access to grant money and funds that would otherwise be unavailable.
Mr. Cundiff noted that WPI students continue to work on calculations and they have finalized a class report, which he will send out to Committee members.

The minutes of the March 2, 2011 meeting were reviewed. Ms. Brown made a motion to accept the Minutes of March 2, 2011 as amended. Mr. Gouin seconded the motion. Vote unanimous.

Ms. Mosczynski made a motion to adjourn the meeting at 8:44 PM. Ms. Brown seconded the motion. Vote unanimous.

Respectfully submitted,

Lisa Lannon
Recording Secretary
Lisa Lannon
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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