June 15, 2011 BFCC Meeting

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June 15, 2011 BFCC Meeting

Postby Lisa Lannon » Thu Jul 07, 2011 2:28 pm

JUNE 15, 2011

A meeting of the Building Facilities Construction Committee was held on June 15, 2011 at the Municipal Center. The meeting was called to order at 7:02 PM.

PRESENT: Sean Holland (Vice Chairman), Shirley Mosczynski, Virginia Howe, Linda Brown, Ed Gouin, Matt Sargent, William Cundiff (Town Engineer), Joe Biagioni (Ex-Officio), Ann Carlsson, and members of the Library Board of Trustees.
ABSENT: William McConnell (Chairman).

Mr. Holland suggested that this be tabled until later in the meeting. The Committee concurred.

Ex-officio member, Mr. Biagioni, joined the meeting. Ms. Brown recused herself due to potential conflict. Mr. Holland noted that the purpose today is to score the architects that presented at a previous meeting. Mr. Cundiff noted that he followed up on the remaining references for Durland Van Voorhis. Copies were forwarded to the Committee.
Mr. Biagioni noted that the Board of Trustees met last evening at which time discussion was held regarding the architects. The Board’s top choice for the project is Mr. Farley. He noted that the cost of construction was of the main concern to the Board.
One of the Library Trustees indicated that the other architects had some ideas that they would like to see integrated into the plan. Ms. Carlsson noted that Mr. Farley has already done a lot of preliminary work that the Board considered to be a cost savings. In addition, she noted that the Trustees felt Mr. Farley would best preserve the historic beauty of the building.
Mr. Cundiff noted that the fee has been established and the purpose tonight is to score the architects on their qualifications. The scope will be defined after the selection. Discussion held. It was noted that all the architects discussed historic preservation, the ability to keep within the budget as well as cost saving designs.
The process for ranking was discussed. Mr. Cundiff noted that Mr. McConnell forwarded his rankings to him. He noted that those members that were absent for the interviews, should feel comfortable voting if they have watched the meeting. Mr. Gouin and Mr. Sargent indicated they would abstain from the voting process. The rest of the members voted and votes were tallied.
The architects were scored as follows, lowest to highest with the lowest being the most advantageous:
• Durland Van Voorhis - 7
• Robert Farley & Associates - 12
• Abacus/Situ - 17

Therefore, on an average basis, scores are:
• Durland Van Voorhis – 1.17
• Robert Farley & Associates – 2.0
• Abacus/Situ – 2.83
Mr. Holland noted that from a scoring standpoint the Board’s recommendation to the Board of Selectmen would be Durland Van Voorhis. Mr. Cundiff will be going to the Board of Selectmen on Tuesday to advise them of the Committee’s recommendation. Ms. Mosczynski made a motion to recommend Durland Van Voorhis as the choice for architect of this project and present the scores to the Board of Selectmen. Ms. Howe seconded the motion. Vote: Yes – 3, Abstained – 2. Motion carries.

Mr. Cundiff noted that the ex-officio members are not present, however, he has sent out the scope of work for the members to review. He reviewed the scope and asked that the Committee members review the scope in detail. This will be brought to the next meeting and Mr. Cundiff will develop a schedule.

Mr. Cundiff noted there is no further information to report at this time.

Mr. Cundiff indicated that Mr. Furno has submitted the proposal from the new designer to MA DOT and is waiting to hear from them.

Mr. Cundiff noted there is no further information to report. He did note that the sound measuring time has ended and the devises should have been removed from the properties. He will confirm.

Ms. Mosczynski discussed the progress moving forward on the contract agreements.

Mr. Cundiff noted the draft RFP that was previously distributed to the Committee. He indicated that it has been suggested that this be sent out in advance of the DCS Energy timeline to determine the response of an equivalent product. He suggested that the Committee be prepared to move forward with the RFP by the next meeting. He discussed work Counsel is doing on a power purchase agreement structure.

Mr. Cundiff indicated that there is no new information on the Green Communities Planning Assistance. He will be reporting to the Board of Selectmen regarding the cost benefit analysis.

It was the consensus of the Committee to table the minutes.

Ms. Howe made a motion to adjourn the meeting at 7:56 PM. Ms. Mosczynski seconded the motion. Vote unanimous.

Respectfully submitted,

Lisa Lannon,
Recording Secretary
Lisa Lannon
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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