July 6, 2011 BFCC Meeting

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July 6, 2011 BFCC Meeting

Postby Lisa Lannon » Mon Aug 08, 2011 4:27 pm

JULY 6, 2011

A meeting of the Building Facilities Construction Committee was held on July 6, 2011 at the Municipal Center. The meeting was called to order at 7:00 PM.

PRESENT: William McConnell (Chairman), Sean Holland (Vice Chairman), Virginia Howe, Linda Brown, Ed Gouin, William Cundiff (Town Engineer), Joe Biagioni (Ex-Officio), Ann Carlsson, and members of the Library Board of Trustees.
ABSENT: Matt Sargent, Shirley Mosczynski.

Ms. Brown recused herself due to potential conflict. Mr. McConnell noted that the Board of Selectmen has received the recommendation from the BFCC of Durland Van Voorhis as the architect for the Library ADA renovation project as well as a summary of the selection process. The Library Trustees have also submitted a recommendation of Mr. Farley, which differs from the BFCC. The Board of Selectmen has asked that the BFCC and the Library Trustees try to come to some type of consensus. Mr. Cundiff noted that it is the goal of everyone to see the project move forward and execute a good project. He discussed the process the Committee took in ranking the architects in accordance of the RFQ. Town Counsel has indicated that there would have to be some new information presented providing a tangible basis for the BFCC to reconsider their ranking.
Much discussion held. Members discussed their individual reasons for their ranking/recommendation. The process moving forward was discussed. Mr. Cundiff read Section 8 relating to the selection process. Some discussion held as to whether there was new information that would be a basis for rescoring. Ms. Howe noted the strength of feeling that the Trustees have for Mr. Farley. This would relate to working with other project stakeholders in Section 8. Mr. McConnell indicated that ranking could be done again keeping that in mind. Ms. Howe made a motion to reconsider the scoring. Mr. Holland seconded the motion. Vote: Yes – 3, No – 1. Motion carries.
Members were then asked to write the three firms, Durland Van Voorhis, Robert Farley & Associates and Abacus/Situ and rank according to preference. Mr. Cundiff then tallied and read the rankings as follows with the lowest score being the preferred architect:
Durland Van Voorhis – 7
Robert Farley & Associates – 8
Abacus/Situ – 15

Therefore, Durland Van Voorhis again is the recommended architect of the BFCC. Some discussion held. It was the consensus of those present to give the Trustees the opportunity to review this recommendation. Mr. Holland made the motion to suspend the meeting at 7:55 PM. Ms. Howe seconded the motion. Vote unanimous. The BFCC then left the room. Ms. Howe made a motion to reconvene at 7:59 PM. Mr. Holland seconded the motion. Vote unanimous.
Mr. Biagioni indicated that the Trustees voted to support the BFCC recommendation of Durland Van Voorhis. The process moving forward was discussed. Trustees were asked to review the RFQ for their input on the draft contract and get back to him with any feedback.
Mr. Cundiff will prepare a memo to the Board of Selectmen summarizing what has occurred and present the recommendation on behalf of the BFCC and the Board of Trustees.

Mr. Cundiff indicated that there is nothing new to report. He is still waiting to get feedback on the scope and will continue to work on the RFQ.

Mr. Cundiff noted that there was a complaint filed with the State regarding the integrity of Cedar Street Bridge. MA DOT inspected and instructed the Town to close the bridge due to the structural integrity. The MaGuire Group who are the consultants on the Hemlock Street Bridge have been provided with the inspection report and are instructed to come up with a temporary solution. Once that has been accomplished a more permanent solution will be determined. Mr. Cundiff reminded that this is considered horizontal construction; therefore there is no RFQ process required. Some discussion held with regard to the safety of the bridges in the Town. Mr. Cundiff will bring this up with the Safety Committee.

Mr. Cundiff reported that MA DOT has authorized the scope of work from MaGuire for Hemlock Street Bridge so that project can move forward with Chapter 90 money. Some discussion held.

Mr. Cundiff reported on the progress of the Intermediate/Elementary School Project. Site work and peripheral activities from subcontractors with regard to the site work progresses. Architects are moving forward with the bid documents.

Mr. Cundiff noted the importance of moving forward with the draft RFP. He asked that members review and get feedback to him prior to the meeting and he will compile a document with everyone’s comments for review at that meeting. It was the consensus to get the comments to Mr. Cundiff by next Wednesday.

Mr. Cundiff indicated that he still has to prepare a cost analysis. Some discussion held. The cost of the time involved in preparing the cost analysis versus the benefit of becoming a Green Community was questioned.
There was nothing further to report on the Municipal Wind Turbine.
There was nothing further to report on the Municipal Compost Facility.

The minutes of May 18, 2011 were reviewed. Ms. Brown made a motion to approve the minutes of May 18, 2011 as presented. Mr. Holland seconded the motion. Vote unanimous.
The minutes of June 1, 2011 were reviewed. Ms. Brown made a motion to approve the minutes of June 1, 2011 as presented. Mr. Holland seconded the motion. Vote: Yes – 4, Abstained – 1.
The minutes of June 15, 2011 were reviewed. Ms. Brown made a motion to approve the June 15, 2011 minutes as amended. Mr. Holland seconded the motion. Vote: Yes – 4, Abstained – 1.

Ms. Brown made a motion to adjourn the meeting at 8:40 PM. Mr. Gouin seconded the motion. Vote unanimous.

Respectfully submitted,

Lisa Lannon
Recording Secretary
Lisa Lannon
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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