August 3, 2011 BFCC Minutes

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August 3, 2011 BFCC Minutes

Postby Lisa Lannon » Mon Aug 22, 2011 7:39 pm

BUILDING FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
AUGUST 3, 2011



A meeting of the Building Facilities Construction Committee was held on August 3, 2011 at the Municipal Center. The meeting was called to order at 7:05 PM.

ATTENDANCE
PRESENT: William McConnell (Chairman), Sean Holland (Vice Chairman), Virginia Howe, Linda Brown, Matt Sargent, Shirley Mosczynski, William Cundiff (Town Engineer), Joe Biagioni (Ex-Officio) Ann Carlsson, Charlie Van Voorhis .
ABSENT: Ed Gouin.

LIBRARY ADA RENOVATION PROJECT
Mr. Cundiff noted that as a result of going through the designer selection process, the Board of Selectmen have selected Durland Van Voorhis to move forward with contract negotiations for design of the Library ADA renovation project. As part of the RFQ packet there was included a section that contained a sample contract, which can be used as a starting contract. Mr. Van Voorhis joined the meeting. He discussed some issues with areas of the sample contract including:

• Schedule – there is more flexibility now than previously planned.
• Original grant application research – Mr. Van Voorhis will get any information included in the grant from Ms. Carlsson.
• Additional services included in the contract – discussion held regarding the services. Mr. Van Voorhis will check with Andrews Survey regarding the boundary plan.
• Aggregated insurance limit – the contract indicates the need for the limit to be 3 million. Mr. Van Voorhis indicated that his has just been increased to 2 million. Mr. Cundiff will check with the Selectmen.
• Construction document estimate – the need for this document was discussed. Mr. Cundiff noted that the logic was to have a firm number to go to Town Meeting. If there is a submitted bid price that would be a number that could be brought to the Town, however there could be a timing issue.
• Program – discussion was held regarding determination of the scope of services versus the fee.

The process of moving forward with the agreement was discussed. Mr. Cundiff noted options for moving forward with some of the surveys.

SAFETY COMPLEX
Mr. Cundiff discussed the status of the scope of work for the safety complex. It is his goal to have the final document to the Committee by the next meeting.



CEDAR STREET BRIDGE
Mr. Cundiff discussed the status of the Cedar Street Bridge repair. A proposal by the Maguire Group has been received. This has been forwarded the State for approval for Chapter 90 funding. Conservation Commission has granted an Emergency Certificate for the temporary bridge.

HEMLOCK STREET BRIDGE
Mr. Cundiff discussed the status of Hemlock Street Bridge. The proposal is also at the State for approval of Chapter 90 funding.

INTERMEDIATE/ELEMENTARY SCHOOL PROJECT
Mr. Cundiff discussed the status of the School project. Work proceeds on the contract documents. The goal is to have this out to bid by the end of the year. He discussed the plan for a separate bid package to construct a haul road. This will involve a timesaving on the building construction. This will go before Conservation Commission at their next meeting.

DCS ENERGY SOLAR PROPOSAL
Mr. Cundiff discussed the status of the DCS Solar Proposal. He noted that the Board of Selectmen has indicated an interest in developing goals that would involve solar panels on municipal buildings. Discussion was held regarding the proposed RFP. A question was raised regarding price proposal versus qualifications proposal. Mr. Cundiff will run this by Counsel. In addition, he will advise the Board of Selectmen of the status to this point. The cost of analyzing the structural ability of the roofs was noted.

ONGOING PROJECTS
MUNICIPAL COMPOST FACILITY
Mr. Cundiff noted that the Board of Selectmen have asked for an update on the
Municipal Compost Facility. They are interested in site and cost. Some discussion held. Mr. Cundiff will prepare a summary of the status for the Board of Selectmen.

GREEN COMMUNITIES PLANNING ASSISTANCE
Mr. Cundiff continues to work on the Green Communities Planning Assistance.

MUNICIPALWIND TURBINE
The Municipal Wind Turbine is still in the monitoring phase.

RESIGNATION
Mr. McConnell noted that this is his last meeting. He has submitted a resignation to the Moderator. Mr. McConnell was thanked for his years of service on the Committee. Selection of Chairman will be on the next agenda.



MINUTES
The minutes of the July 6, 2011 meeting were reviewed. Ms. Brown made a motion to approve the July 6, 2011 meeting minutes as amended. Mr. Holland seconded the motion. Vote: Yes – 4, abstained – 2. Motion carries.

ADJOURNMENT
Ms. Brown made a motion to adjourn the meeting at 8:30 PM. Ms. Mosczynski seconded the motion. Vote unanimous.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Lisa Lannon
 
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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