September 7, 2011 BFCC Meeting

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September 7, 2011 BFCC Meeting

Postby Lisa Lannon » Sat Oct 08, 2011 9:47 am

BUILDING FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
SEPTEMBER 7, 2011



A meeting of the Building Facilities Construction Committee was held on September 7, 2011 at the Municipal Center. Mr. Holland called the meeting to order at 7:05 PM.

ATTENDANCE
PRESENT: Sean Holland (Chairman), Virginia Howe, Linda Brown, Matt Sargent, Shirley Mosczynski (Vice Chairman), William Cundiff (Town Engineer), Joe Biagioni (Ex-officio).
ABSENT: Ed Gouin.
GUESTS: Ann Carlsson, Ellie Chesebrough, Charlie Van Voorhis.

RE-ORGANIZATION
Ms. Mosczynski nominated Sean Holland as Chairman. Ms. Howe seconded. Vote unanimous. Ms. Brown nominated Ms. Mosczynski as Vice Chairman. Ms. Howe seconded the motion. Vote unanimous.

LIBRARY ADA RENOVATION PROJECT
Ms. Brown recused herself.
Mr. Cundiff noted the one deviation of insurance requirements in the Contract for Designer Services, which was noted at the last meeting. He spoke with the Selectmen’s Office and they were fine with changing the thresholds as requested. Mr. Van Voorhis did sign the contract and it was brought before the Selectmen last night.
Mr. Van Voorhis discussed the scope of the project. Areas noted include: review of the grant application done several years ago, soil boring information, schedule, topographical survey, and review of accessibility report. He noted minutes of Trustee Meeting held on December 7, 2007, which outlined proposed plans at that time. He proposed an agenda item for the next meeting to discuss these plans. In addition, he requested to be put on the agenda for the next several months. The process of permitting was discussed.

SAFETY COMPLEX
Mr. Cundiff noted that at the Town Meeting an amount of $90,000 was approved for the feasibility study and schematic design of the Safety Complex. He noted what is included with this. He reviewed a list of the estimated subcontractor costs associated with this. He suggested that some of the costs be deferred to the design phase. In addition, he suggested that the amount of alternative properties to be reviewed by an independent realtor be limited to two. Some discussion held. It was the consensus of the Committee to keep $6,000 for budgetary purpose for the appraisal of alternate properties and keep the following items listed on the estimated subcontractor costs document: 10, 11 and 12 and defer items 7, 8 and 9 to a future date.
Mr. Marks questioned the reason for the Committee to move the Highway Department should there not be enough room for all three departments. Some discussion held. It was noted that the Fire and Police work together and would be best suited to be put together. In addition, the need for the Highway Department’s site to meet regulatory requirements as well as have additional storage for equipment was noted. It was also noted that the preference would be to put all three departments together if possible.
Mr. Cundiff will get feedback from all the departments involved and revise the scope as indicated.

CEDAR STREET BRIDGE
Mr. Cundiff gave an update on the progress of Cedar Street Bridge. He noted that the project is on schedule and the anticipated date for completion of the temporary structure is early October. Submittals will be made to MA DOT tomorrow.

HEMLOCK STREET BRIDGE
Mr. Cundiff noted that the Cedar Street Bridge is a priority at this time. Maguire is working on Hemlock Street Bridge as well.

INTERMEDIATE/ELEMENTARY SCHOOL PROJECT
Mr. Cundiff discussed the process of the Conservation Commission reviewing the school project. Conservation Commission is presently concerned with the potential for erosion on the side slope of the track and field. Work progresses with the prequalification of the contractors. Mr. Cundiff noted the wells were bid out separately and the haul road will be as well. He discussed the purpose and process of bidding out the haul road.

DCS ENERGY SOLAR PROPOSAL
Mr. Cundiff still needs to get a memo to the Board of Selectmen regarding the accumulated data to date.

ONGOING PROJECTS
MUNICIPAL WIND TURBINE
Mr. Cundiff reviewed the data received from the meteorological tower. The target wind speed at the 50-meter height is 5.5 meters per second with the mean of all the data being below that. He indicated it could be a low wind year in the region. Once all the data comes in it will be compared to the regional data. Data collection will continue through December.
MUNICIPAL COMPOST FACILITY
Mr. Cundiff noted a memo included in the agenda, which reported to Board of Selectmen the Committee’s findings regarding a municipal compost facility. He will advise the Committee of any response from the Board.
GREEN COMMUNITIES PLANNING ASSISTANCE
There is no update at this time. Mr. Cundiff noted that he still has to prepare a cost benefit analysis for the Board of Selectmen.



MINUTES OF AUGUST 17, 2011
Ms. Mosczynski made a motion to approve the Building Facilities Construction Committee minutes of August 17, 2011 as presented. Ms. Brown seconded the motion. Vote: Yes – 4, Abstained – 1. Motion carries

ADJOURNMENT
Ms. Brown made a motion to adjourn the meeting at 7:56 PM. Ms. Mosczynski seconded the motion. Vote unanimous.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Lisa Lannon
 
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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