October 5, 2012 BFCC Minutes

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October 5, 2012 BFCC Minutes

Postby Lisa Lannon » Sun Oct 23, 2011 10:15 am

OCTOBER 5, 2011

A meeting of the Building Facilities Construction Committee was held on October 5, 2011 at the Municipal Center. Mr. Holland called the meeting to order at 7:05 PM.

PRESENT: Sean Holland (Chairman), Virginia Howe, Linda Brown, Shirley Mosczynski (Vice Chairman), William Cundiff (Town Engineer), Joe Biagioni (Ex-officio).
ABSENT: Matt Sargent, Ed Gouin.
GUESTS: Ann Carlsson, Ellie Chesebrough, Charlie Van Voorhis.

Mr. Charlie Van Voorhis joined the meeting. He discussed the progress of his work since the last meeting. He reviewed results of surveys performed including the structural, heating, plumbing, and site reports. Mr. Cundiff noted concern with the site report in that the plan does not include a stairwell on an abutting building. In addition, there may or may not be easement language for the driveway on the abutting property.
Mr. Van Voorhis reviewed a set of drawings, which include all the information gathered to date. He discussed the programing moving forward. He reviewed the Board of Trustee list dated August 2, 2011. He grouped items as accessibility, design, site work and mechanical/electrical. Some approximate costs to be used as a planning tool were discussed as follows: renovation of the basement $600,000 to $750,000, the upper floor $200,00 to $250,000, the elevator tower $350,000 to $500,000, and the site $150,00 to $200,000. Some discussion held regarding how to move forward with the project. Concerns were noted regarding the potential loss of space.
Mr. Cundiff noted that Mr. Van Voorhis would need some broad direction on how much the Trustees want to spend. Mr. Van Voorhis indicated that once the design drawings are presented, options could be discussed along with the financial impact. He felt this could be done at the next meeting. He noted that the project should be viewed in terms of handicapped accessibility, code compliance, and mechanical system upgrade. Additional work can be looked at from that point.

Mr. Cundiff indicated that work has not progressed further on the Safety Complex RFQ.

Mr. Cundiff noted the memo sent to the Board of Selectmen indicating that the Building Facility Construction Committee has worked with the Board of Health and questions the need for a municipal compost facility in Douglas. He noted that the Board of Selectmen has directed the Committee to move forward with considering a site that may be suitable for a facility as well as costs involved. He indicated that they would like to have the facility opened in April 2012. Some discussion held.
Mr. Cundiff will have maps prepared for the next meeting of all Town owned property. It was suggested that other communities that have such facilities be looked to for the determination of the costs involved. Mr. Cundiff indicated he could get some of this information for the next meeting. The DEP will also be consulted for any input. Mr. Holland noted that the DEP requires towns to report their composting activities. In addition, they have a list of towns that have composting facilities. Mr. Cundiff will contact the DEP and will send out the list of towns for Committee members to call with a standard list of questions. Some discussion held.

Mr. Cundiff noted an email included in the packet to the Board of Selectmen regarding the status of the DCS Solar Proposal. He noted that as of September 5, 2011, DCS has met their quota for offering solar panels. The Selectmen are receptive to moving forward with the RFP. Some discussion held on the process of moving forward.

Mr. Cundiff noted that included in the packet is correspondence with MA DOT regarding the plans for the Cedar Street Bridge. It is anticipated that a temporary structure will be in place by the end of the month. Some discussion held.

Ms. Mosczynski reported on the status of the School Building Project. She noted that there has been a request to extend the time frame for the design one month. Mr. Cundiff discussed the haul road and the bidding process.

The minutes of September 9, 2011 were reviewed. Ms. Mosczynski made a motion to approve the minutes of September 9, 2011 as amended. Ms. Brown seconded the motion. Vote unanimous.

Ms. Brown made a motion to adjourn the meeting at 8:20 PM. Ms. Mosczynski seconded the motion. Vote unanimous.

Respectfully submitted,

Lisa Lannon
Recording Secretary
Lisa Lannon
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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