October 19, 2011 BFCC Minutes

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October 19, 2011 BFCC Minutes

Postby Lisa Lannon » Sun Nov 13, 2011 3:11 pm

OCTOBER 19, 2011

A meeting of the Building Facilities Construction Committee was held on October 19, 2011 at the Municipal Center. Mr. Holland called the meeting to order at 7:05 PM.

PRESENT: Sean Holland (Chairman), Virginia Howe, Ed Gouin, Linda Brown, Shirley Mosczynski (Vice Chairman), William Cundiff (Town Engineer), Joe Biagioni (Ex-officio).
ABSENT: Matt Sargent.
GUESTS: Ann Carlsson, Ellie Chesebrough, and Charlie Van Voorhis.

Tabled until later in the meeting.

Mr. Cundiff reported that he is in the process of making edits to the Safety Complex RFQ. In addition, he is soliciting feedback from departments involved.

Mr. Cundiff discussed the status of the municipal compost facility. He noted sites previously determined by this Committee to be potential sites for this activity. He reviewed maps of Town owned properties. Some discussion held.
Mr. Cundiff noted that each member was assigned two locations that presently have compost facilities. He distributed a list of questions for members to ask and encouraged members to visit the locations. Discussion held including locations, availability to commercial use, and potential for regionalization.
It was agreed that prior to discussion of locations, the phone calls would be made to area facilities. Mr. Cundiff will prepare a chart on site requirements. Members will email Mr. Cundiff with suggestions for questions to ask the facilities. In addition, he will contact the Board of Selectmen regarding an extension on the deadline and inform them of the steps the Committee is taking to move forward. Mr. Biagioni, having experience with composting, will also submit proposed questions to Mr. Cundiff.

Mr. Van Voorhis joined the meeting. Ms. Brown recused herself. Mr. Van Voorhis distributed and discussed 5 schemes focusing on one that meets the needs. Discussion held.
Mr. Van Voorhis discussed updated square footage and cost estimates, and indicated the cost to be approximately 2.2 to 2.7 million dollars for scheme D. Discussion held regarding areas that could be eliminated to reduce costs. The focus moving forward was discussed and whether it should be just ADA compliance or should there be additional renovation.
Mr. Van Voorhis reviewed scheme C. Mr. Cundiff noted that a code compliance review would have to be done. Further discussion held. Mr. Biagioni noted that the intent of the Board of Trustees is to go for the best building and not limit the amount of space, however, it was not anticipated that the estimate would be this high. It was noted that with the elimination of a lot of the renovations the estimate might be brought down to 1.9 million.
Mr. Cundiff noted that Mr. Van Voorhis would need to meet with the Building Commissioner, the Fire Chief and other officials to determine the triggers and requirements. It was agreed that Mr. Van Voorhis would focus on reducing size of extension, eliminating the office, minimizing the parking spaces and placing a bathroom on the bottom floor, with the preference being to put the bathroom on the first floor, with the intent of brining down the estimated cost.

Mr. Cundiff indicated that there was nothing further to report on the Solar RFP at this time. Ms. Mosczynski questioned if the time frame was the end of the year. Mr. Cundiff indicated that it was not.

Mr. Cundiff reported that the MA DOT has approved the temporary structure. Highway Department will begin work immediately. He noted the engineering agreement was signed by the Board of Selectmen last night and discussed the process moving forward.

Mr. Cundiff gave an update on the status of the School Building Project. He discussed the progress of the Prequalification Committee. He noted that the haul road portion of construction is out to bid. A site walk was held yesterday and bids are due on October 27, 2011.
Mr. Cundiff noted that as a result of the site plan review process, the School Building Committee approved a series of tests to determine the cost of extending the water lines. During the testing an active drain, not shown on the drawings, was located which will have to be accommodated during the construction of the haul road. A design will have to be prepared for the drainage of this pipe.
The Conservation Commission has issued an order of conditions that has been signed. It is anticipated the Planning Board will finalize site plan review at the next meeting. A code review consultant has been hired to assist the Building Commissioner. Reimbursement has been received and a vote will be taken regarding an amount to put back into stabilization.

The minutes of October 5, 2011 were reviewed. Ms. Mosczynski made a motion to approve the Building Facility Construction Committee Meeting of October 5, 2011 as amended. Ms. Brown seconded. Vote: Yes – 4, Abstained – 1. Motion Carries.

Mr. Cundiff discussed the budget for the Building Facility Construction Committee. He noted that the Committee would be meeting more frequently, therefore, the Finance Committee approved to increase the salary portion of the budget to go before Town Meeting. Some discussion held.
A new meeting schedule was distributed for the Committee’s review.

Ms. Brown made a motion to adjourn the meeting at 8:59 PM. Ms. Mosczynski seconded the motion. Vote unanimous.

Respectfully submitted,

Lisa Lannon
Recording Secretary
Lisa Lannon
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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