9/19/2011 - Meeting Minutes

Moderator: Maria Lajoie

9/19/2011 - Meeting Minutes

Postby Maria Lajoie » Wed Dec 07, 2011 9:41 am


The meeting was called to order at 7:15pm.

Chairman Michael Yacino, Linda Brown, Brandi Van Roo, David Windoloski, Tracy Sharkey, Stephen Zisk (Planning/Conservation Agent) and William Cundiff (Town Engineer). Absent were Vice Chairwoman Marylynne Dube, Kelley Donley and Maria Lajoie (Administrative Secretary).

1. Tree Removal: Conservation Land on Manchaug Road. Zisk said that this parcel needs to be cleaned up of brush and trees and also the sign needs to be fixed on the Mumford Street property. The Commission asked him to contact a couple of companies and get quotes. This work needs to be done prior to having students from the school and/or Boy Scouts. Van Roo said that the Sub-committee has not met to discuss what the students will be asked to do. Sharkey said that there may be certain criteria/credit course and limits as to what is allowed and said she would find out. Brown also said that the fields need to be cut again (Makowski Drive).
2. Conservation Comments regarding Planning Board Applications:
• Coopertown Realty, 34 & 36 Davis Street – Aquifer & Earth Removal. (Will file an NOI)
• Beaupre, 93 Cliff Street - Metal Recycling. Zisk said that Beaupre is installing a tight tank and it is located upstream and that everything goes toward the stream downhill but has no adverse impact. Brown asked about leaching and Zisk said the tight tank will take care of this. The Commission looked at the plan and Yacino said it looked good.
• DeVries Corp, Gilboa Street (Area H). No issues.
• Pyne Sand & Stone, Lackey Dam Road (Area G) – Earth Removal. Zisk said this parcel will be the access for the concrete plant.
• Small, 8 Southwest Main Street – Accessory Apartment. Zisk said this parcel is near Dudley Brook and Small will be filing an NOI.
3. Request for Certificate of Compliance: James Fitzpatrick, 36 Davis Street (DEP #143-0787). The Commission scheduled a site walk on 9/27/11 @ 5:15pm and will meet at the Municipal Center parking lot.
4. Request for Certificate of Compliance: John Lynch, Jr., 68 Shore Road (DEP #143-0569). The Commission scheduled a site walk on 9/27/11 @ 5:15pm and will meet at the Municipal Center parking lot.
5. Meeting Minutes of 7/11/11. After review, a Motion was made by Brown to approve the Meeting Minutes of July 11, 2011, as written, seconded by Sharkey. Vote was unanimous.
6. Meeting Minutes of 8/1/11. After review, a Motion was made by Brown to approve the Meeting Minutes of August 1, 2011, as amended, seconded by Sharkey. Vote: Yes-4, Abstained-1. Vote passed.
7. NPDES Stormwater Bylaw. Cundiff asked the Commission about this Bylaw and said that he spoke to the Planning Board also. Cundiff suggested that both Chairmen meet to work on this Bylaw. Yacino asked when the Article needs to be submitted for the Annual Town Meeting and Cundiff said by the end of March. Yacino said he could meet with Ernie Marks next week. A tentative date was scheduled for Tuesday, September 27 at 4:00pm.
8. Coopertown Realty Trust, 34-36 Davis Street. The Commission received a notice from DEP and asked if it could be discussed. Zisk suggested it not be discussed until the Public Hearing in two weeks. The Commission agreed.

Present were Kenneth DiNisco, Fred King and Mitch Cohen. DiNisco said that after the last meetings there were four (4) items (Site Plan Review, Order of Conditions, Stabilization of fill around the track and the cross country trail) in Zisk’s comments that needed to be addressed as follows:
a. Cross Country Trail. Mark Mungeam provided a simple, non-disruptive connection route plan with grading. It shows a 10-foot wide flat surface track which will also be used for maintenance. Yacino wants a condition added “For Small Vehicle Use Only”. Van Roo is concerned about 4-wheelers (ATV’s) and dirt bikes. DiNisco agreed and said he would write a narrative along with a drawing and submit as an amendment.
b. Stabilization of easterly 2:1 slope of the track & field. DiNisco said the slope will be stabilized using rock riprap and will be shown on the final contract drawings.
c. Order of Conditions & Site Plan Review. Zisk said that the Hearing is ongoing with the Planning Board for Site Plan Review. DiNisco said that the final Order of Conditions will prevail and all conditions will be adhered to. King said #32 (Right to Additional Conditions) sounds too broad therefore “for cause” was added to the paragraph. Discussed #55 and #56 (Bonding) and after discussion it was agreed that the wetland replication area (#73) will be completed in order of the drawings prior to any work commencing. DiNisco said this was stated on the drawings. Sheet #13. Zisk said in #74, #75 & #76 that the word “replacement“ be changed with word “replication”. Sharkey said that the methods in #56 for payment bond language should be in the general conditions. Cundiff said that the bond will be under the town umbrella. In #57 the words “if possible” will be taken out. Zisk said that everything after #55 will be renumbered. Brown said that #70 (vernal pools) should be in the conditions. King is the Civil Engineer and will oversee this during construction but there was much discussion regarding the maintaining/monitoring of the stream after the project is completed. Van Roo is very concerned about the use of fertilizers and chemicals and wants to know what will happen if the stormwater doesn’t work and is there a baseline study. DiNisco said this could be expensive. Van Roo said that conforming to a “Grade B” is a wide range. DiNisco said that the discharge pipes and water quality may differ during and after the project. DiNisco said that King would check it jointly with Zisk and the contractor will be told to fix any problems. Discussed testing semi-annually after the project is complete. Yacino asked if this should be in the conditions and DiNisco said it is stated on the last page of the special conditions and it will also show a diagram on the plans where no fertilizers or chemicals are to be used. King said that whoever manages the fields at the school need to be aware of this. Sharkey asked if there were any safe fertilizers and Van Roo said yes but using organic fertilizers may not be ideal however using best measure practices should be used. DiNisco agreed and also for salt during the winter months. King said there is a snow management plan on the plans called de-icing zones. Van Roo asked if the salt was calcium based and King said yes. Also discussed stockpiling and off-site removal of snow. After much discussion, a Motion was made by Van Roo to continue the Public Hearing on Monday, October 3, 2011 at 7:15pm, seconded by Brown. Vote was unanimous.

Present on behalf of the District was John Bombara and their representatives Matthew Bellisle and Briscoe Lang of PARE Corp. Presented was the proposed Operations and Maintenance Manual for the Whitin Reservoir Dam. Bellisle submitted a cover letter for the proposed Manual. Bellisle gave an overview of the Table of Contents in the Manual and a description of the dam, the history, the outlet system procedures of drawdown and rainfall, high winds, earthquakes and flooding, inspections & monitoring by the engineer and the owners (Appendix of Record Logs in the back of the Manual). Bellisle said he has not heard from the Natural Heritage & Endangered Species Program yet. Yacino asked if any other agencies such as the Office of Dam Safety looked at this Manual and Bellisle said no. There was much discussion about the flow channels. The low level outlet channel of the dam is at 1.65-cubic feet year round. Zisk asked about the October 1st elevation and the 12-month cycle. Bellisle said the winter draw down is from October to April and raised 4.65-inches from April to September. Zisk asked about #2.3.7 (Page 8): Monitoring during Drawdown - the protocol for flooding and erosion is 32 & 36 cubic feet per second. Zisk asked if they were just monitoring the dam or both the dam and downstream. Bombara said both and said the information is written in the logs in the back of the Manual. Yacino said having a protocol for monitoring is good for all issues that may arise. Van Roo asked about the maintenance protocol and Bellisle said if repairs or maintenance is needed, they will try to do it during the winter draw down but would get the Commission’s permission first. Robert Josey, Water/Sewer Commissioner asked that the wording be changed on the cover letter dated 9/7/11 to state that the WRWD “provide the Water/Sewer Department with 16 cubic feet of water under the special legislation”. Yacino asked Josey to submit any comments in writing and get them to the Commission prior to the next meeting. Abutters Roy & Gail Swenson said they were concerned about the water levels being higher than in the past especially along the causeway and noticed erosion along the state forest side and some trees are down; Abutter Joan Houge agreed that the water level is high and Abutter Carol Gogolinski said that in the last two years the water was down and is consistent. Bellisle said that the top elevation of 597.42 references the top of grating at the low level outlet intake structure and 596.6 at the crest of the spillway. Josey asked who was going to operate the dam and Bombara said Larry Bombara, Ronald Forget and himself. Yacino asked that this information be put in the Manual. After much discussion, a Motion was made by Brown to continue the Public Hearing on Monday, October 17, 2011 at 7:30pm, seconded by Van Roo. Vote was unanimous.

At 9:30pm, a Motion was made by Brown to adjourn the meeting, seconded by Sharkey. Vote was unanimous.

Respectfully submitted,

Maria D. Lajoie
Administrative Secretary
Maria Lajoie
Maria Lajoie
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