4/26/11 Planning Board Meeting

4/26/11 Planning Board Meeting

Postby Lisa Lannon » Fri Jul 01, 2011 1:38 pm

PLANNING BOARD MEETING MINUTES
TUESDAY, APRIL 26, 2011


A meeting of the Planning Board was held on Tuesday, April 26, 2011. Mr. Marks called the meeting to order at 7:02 PM and announced that the meeting is being recorded and will be available on cable and on the website.

ATTENDANCE
PRESENT: Ernest Marks (Chairman), Derek Brown, Mark Mungeam, Eben Chesebrough, Michael Zwicker, Tracy Sharkey, Robert Werme, Jr., Michael Greco (Associate Member), Maureen Gallant (Associate Member), William Cundiff (Town Engineer), Stephen Zisk (Planning/Conservation Agent).

7:02 PM COLONIAL ESTATES SUBDIVISION
Mr. Cundiff discussed the status of Colonial Estates with regard to moving forward with the road being accepted as a “public way”. Letters have been sent to the residents and informational sessions were held. Twenty of the twenty-five homeowners have indicated they would gift the necessary easements and rights to the Town. Five are not responding. The map of the property was reviewed.
There is little bond money associated with this project and there will be recording costs associated with it. Town Counsel is working on this project. They seem to think only one document is necessary to address all the issues. In addition, they indicate that Pilgrim Court could be excluded. It is anticipated that this work could be accomplished prior to the 2012 Annual Town Meeting. Some discussion held. It was the consensus of the Board to proceed with the friendly eminent domain process for Colonial Drive and all the easements and fee interests that are necessary minus Pilgrim Court.
It was suggested that Town Counsel be asked how to resolve Pilgrim Court. It was felt that it would be beneficial to resolve all at the same time, however, if that cannot be done to move forward with the rest.
Mr. Brian Ballou, one of the original owners, was present. He noted that although some of the original owners have now moved away, they were all told that this was planned to be a public road. He indicated that the people who don’t agree want some confirmation that the road will never be connected. Mr. Marks indicates that he understands, but the Town does not have that authority. Mr. Cundiff indicated that he will speak with Town Counsel based on that conversation and will create a schedule moving forward.

7:33 PM “DOUGLAS BUSINESS PARK”: REQUEST FOR RETURN OF MONIES
Mr. Cundiff indicated that it is his understanding that this property has been sold to a scrape metal operation. Since the original submission plan documents were never recorded it is mute. The new owner is moving forward with a site plan and the original owner would like to have his money back for the review and inspection fees. Some discussion held. Mr. Chesebrough made a motion that the Board approves the return of any inspection and outside consultant fees for Douglas Business Park remaining on the books to Marty Linder. Mr. Brown seconded the motion. Vote unanimous.

7:40 PM “LAKEWOOD ESTATES” SUBDIVISION DOCUMENTS
Mr. Cundiff discussed drawings regarding the site plan easements that have been discussed at the previous meeting. Town Counsel has asked the Board if the language in the deed satisfies the concern about what a site distance easement was. Discussion held.
Mr. Cundiff suggested having Town Counsel work on the language for the lot that the developer still owns. In addition, he suggested keeping Kopelman and Paige as the counsel on this since they have come this far with the project. It was the consensus of the Board to move forward as suggested by Mr. Cundiff.

7:53 PM “SHADY KNOLL ESTATES”: REQUEST FOR STREET SWEEPING
Mr. Cundiff noted that the owner of Shady Knoll Estates has indicated an interest in having Downs Road swept. The subdivision plan was reviewed. He discussed the performance bond situation with Phases I, II and III. Phase IV has a cash bond in the amount of $15,927.56. In the past the Board has allowed street sweeping throughout the subdivision utilizing cash from the bond for Phase IV. Some discussion held.
Mr. Cundiff noted and reviewed a summary included in the packet of the outstanding projects. Areas noted included those subdivisions that no longer have developers, as well as available surety and amounts. The list notes the subdivisions that have been swept and those still needing to be swept. For those that have a developer, he proposes to send a letter to the developer requesting that they sweep the streets and clean catch basins. Where there is money available, he proposes working with the Highway Department to contract a street sweeper for that purpose. This leaves a number of projects that don’t have a defined cash amount in which he will need direction from the Board on what to do. Discussion held.
It was the consensus of the Board, that with regard to Shady Knolls as well as others with funds available, the money would be better spent trying to clean up the status of the subdivision. Mr. Cundiff will advise the appropriate people of this decision and will move forward.

8:06 PM PROJECT STATUS UPDATES
Discussion held regarding the need to move forward with the outstanding projects. It was the consensus of the Board to concentrate on this for this time.
Mr. Brown noted the need, as previously discussed, to come up with a “to do list”. He felt one of the items on that list should be to revisit the Master Plan. Some discussion held. It was noted that the development/revision of the Master Plan would be out of the jurisdiction of the Planning Board. It was suggested that the Planning Board could suggest to the Board of Selectmen that there may be a need for the Plan to be revisited. Some felt that the Master Plan is still a work in progress.
Mr. Cundiff note that with the availability of the new Town Counsel to work on the subdivisions, it may make sense to utilize the CMPC hours for something else. He asked the Board to think about this and get back to him.


8:23 PM MEETING MINUTES OF 4/12 (REGULAR & EXECUTIVE SESSION)
Mr. Chesebrough made a motion to approve the regular meeting minutes of Tuesday, April 12, 2011 as amended. Mr. Mungeam seconded the motion. Vote unanimous.

8:29 PM SIGN VOUCHER
A voucher was reviewed and signed.

8:32 PM ADJOURNMENT
Mr. Chesebrough made a motion to adjourn the meeting at 8:32 PM. Mr. Zwicker seconded the motion. Vote unanimous.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Lisa Lannon
 
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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