5/24/11 Planning Board Meeting

5/24/11 Planning Board Meeting

Postby Lisa Lannon » Fri Jul 01, 2011 1:41 pm

PLANNING BOARD MEETING MINUTES
TUESDAY, MAY 24, 2011


A meeting of the Planning Board was held on Tuesday, May 24, 2011. Mr. Marks called the meeting to order at 7:07 PM and announced that the meeting is being recorded and will be available on cable and on the website.

ATTENDANCE
PRESENT: Ernest Marks (Chairman), Mark Mungeam (arrived at 7:13 PM), Eben Chesebrough, Robert Werme, Jr., Michael Zwicker, Tracy Sharkey, Maureen Gallant (Associate Member), Michael Greco (Associate Member), William Cundiff (Town Engineer), Stephen Zisk (Planning/Conservation Agent).
ABSENT: Derek Brown.

7:07 PM REORGANIZATION
It was the consensus of the members present to table the reorganization until later in the meeting.
Those members present that had not previously done so signed the Registry of Deeds form.
Some discussion was held regarding the meeting schedule. It was agreed that the meetings would remain as scheduled with meetings being canceled if not enough business to warrant.

7:13 PM SIGN BYLAW
Mr. Cundiff distributed copies of emails to and from CMRPC. He discussed the potential to utilize the remaining CMRPC hours for review of the Sign Bylaw. He suggests that they compile a list of the communities in the county with sign bylaws, summarize common features and compare with the existing and proposed Douglas Sign Bylaws.
Mr. Chesebrough suggested that the Board members receive a copy of the sign bylaw and become familiar with it keeping in mind responses from the Town Meeting. Some discussion held. It was noted that it would be good to know how other communities enforce their Sign Bylaw. It was the consensus to move forward with utilizing the CMRPC hours for this purpose as recommended. Mr. Zisk will distribute copies of present Bylaw to Board members.

7:22 PM SHADY KNOLL ESTATES/SWEEPING
Mr. Cundiff noted requests from Shady Knoll Estates regarding sweeping. He discussed the present condition of the subdivision and the status of what is needed to get it approved for road acceptance. He noted that there is approximately $16,000 left in bond money for phase IV. Discussion held as to whether funds should be utilized for sweeping or put toward getting the roads accepted. It was the consensus of the Board that the best use of the funds at this point would be to move forward with the process of getting the roads accepted.
Mr. Zisk discussed the progress of sweeping at Smith Hill Estates and Nature View.

7:37 PM PUBLIC HEARING: PUMA PROPERTIES, LLC APPLICATION FOR A TWO-FAMILY DWELLING SPECIAL PERMIT 355 MAIN STREET
The Public Hearing was opened for Puma Properties, LLC application for a two-family dwelling Special Permit on 355 Main Street. Mr. Dan Botwinik, owner of Puma Properties joined the meeting. He discussed his plan to change the single-family residence into a two family residence. Much discussion held.
Concerns were noted. It was agreed that the following conditions would be considered: no additional pavement, entrance kept free to enable emergency vehicles to enter the site, clear identification of address on building for emergency personnel, and exterior should remain substantially similar to existing. Mr. Chesebrough made a motion to close the Public Hearing. Mr. Werme seconded the motion. Vote unanimous.
Mr. Chesebrough made a motion that the Planning Board grant the Special Permit for the conversion of the property located at 355 Main Street, map 163, parcel 102, from a single family to a two family dwelling with the conditions as approved by the Board. Ms. Sharkey seconded the motion. Vote unanimous. Mr. Cundiff will advise ZBA of the Boards decision with conditions.

8:15 PM REQUEST FOR 3-YEAR ACCESSORY APARTMENT SPECIAL PERMIT EXTENSION: DARRYL HILTZ, 78 PINE STREET
Discussion held regarding the request for a 3-year Accessory Apartment Special Permit extension for 78 Pine Street. The need for an affidavit, which indicates that nothing has changed, was discussed. Mr. Zisk will include an affidavit form with the application so that it will be included in the process each time moving forward.
Mr. Zwicker made the motion to extend the 3-year Accessory Apartment Special Permit for Darryl Hiltz, 78 Pine Street with the submission of an affidavit indicating nothing has changed. Mr. Chesebrough seconded the motion. Vote unanimous.

8:18 PM CONSERVATION DRIVE UPDATE
Mr. Cundiff noted there has been a request for the street sweeping of Conservation Drive. He discussed the status of Conservation Drive as well as the process taken in the past to address this subdivision. He encourages members of the Board to take a ride out to see the condition of the road in phase II. There is approximately $32,000 available in bond money that could be used to finish the project. Discussion held. This will be brought up again at the next meeting.

8:31 PM MEETING MINUTES OF 5/11
The meeting minutes of May 11, 2011 were tabled until the next meeting.

8:32 PM REORGANIZATION
Mr. Chesebrough nominated Mr. Marks as Chairman. Ms. Sharkey seconded the nomination. Mr. Werme nominated Mr. Mungeam. There was no second. Vote unanimous for Mr. Marks as Chairman.
Mr. Werme nominated Mr. Marks as Vice Chairman. There was no second. Mr. Marks nominated Mr. Chesebrough as Vice Chairman. Mr. Zwicker seconded the nomination. Vote unanimous for Mr. Chesebrough as Vice Chairman.
Some discussion was held as to what process could be taken should both Chair and Vice Chair be unable to attend.

8:36 PM ADJOURNMENT
Mr. Chesebrough made a motion to adjourn the meeting at 8:36 PM. Mr. Zwicker seconded the motion. Vote unanimous.

Respectfully submitted,

Lisa Lannon,
Recording Secretary
Lisa Lannon
 
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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