7/12/11 Planning Board Meeting

7/12/11 Planning Board Meeting

Postby Lisa Lannon » Fri Aug 12, 2011 2:20 pm

PLANNING BOARD MEETING MINUTES
TUESDAY, JULY 12, 2011

A meeting of the Planning Board was held on Tuesday, July 12, 2011. Mr. Marks called the meeting to order at 7:05 PM and announced that the meeting is being recorded and will be available on cable and on the website.

ATTENDANCE
PRESENT: Ernest Marks (Chairman), Robert Werme, Jr., Derek Brown, Michael Zwicker, Tracy Sharkey, Mark Mungeam (left at 8:15 PM), Eben Chesebrough, Maureen Gallant (Associate Member), Michael Greco (Associate Member), William Cundiff (Town Engineer) (arrived at 7:43 PM), Stephen Zisk (Planning/Conservation Agent).

7:05 PM PUBLIC HEARING: GRANUTEC, INC. APPLICATION FOR SITE PLAN REVIEW 100 DAVIS STREET
The Public Hearing for Granutec, Inc., application for site plan review on 100 Davis Street was opened. Dawn Brule joined the meeting to present the application for a retail store to be established at this manufacturing facility. Mr. Zisk reviewed the site including parking and accessibility. Some discussion held.
Mr. Jeremy Plante, 63 Munroe Road inquired as to what would be sold. Ms. Brule indicated that jewelry, handbags, scarves, etc. would be sold. Mr. Plante asked if any additional lighting could be directed toward the building rather than his property. This is not a problem. Mr. Plante questioned signage. It was noted that any signs would have to go through a sign permit. Ms. Brule indicated that any additional signage would be located with the Granutec sign. Mr. Plante questioned if there was a TIF on the property. Mr. Brule indicated that the TIF has ended.
Mr. Brown made a motion to close the Public Hearing. Mr. Chesebrough seconded the motion. Vote unanimous. Ms. Sharkey made a motion to approve the application for site plan review for 100 Davis Street with the condition of the lighting not shining onto Route 16 or any neighboring properties. Mr. Zwicker seconded the motion. Vote unanimous.

7:23 PM LAKEWOOD ESTATES: SIGN MYLAR PLANS
Mr. Zisk reported that the Mylar plans for Lakewood Estates are not ready to be signed. He discussed some concerns including that plans include a note that indicates the approved is subject to covenant conditions set forth in a covenant executed by Douglas Planning Board. He feels this should be included on all the recordable plans. In addition, he suggested that special conditions of the decision be included on the sheets that go with the plans. The Board agreed with the areas discussed.

7:30 PM CMRPC UPDATE
Ms. Sharkey noted that she has given some dates for a CMRPC representative to come in and discuss with the Board the scope for a sign bylaw. Some discussion held. Mr. Brown suggested that it might be most appropriate to include the sign bylaw in the Zoning Bylaws as opposed to General Bylaws. He also noted some material received from CMRPC that related to political signs. The Board unanimously agreed to appoint Ms. Sharkey as the CMRPC representative for the Planning Board. Mr. Chesebrough indicated that he is working on changes to the Sign Bylaw article. The process of moving forward was discussed.

7:40 PM ACCESSORY APARTMENT SPECIAL PERMIT EXTENSION: DONALD DESJARDIN, 14 SHADY LANE: AFFIDAVIT
The Accessory Apartment Special Permit extension for 14 Shady Lane that was tabled from last meeting was discussed. Mr. Marks indicated that all the information has been received and included in the packet. Mr. Zisk reviewed the updates included on the forms relating to an affidavit. Mr. Zwicker made a motion to extend the Special Permit for Donald Desjardin, 14 Shady Lane. Ms. Sharkey seconded the motion. Vote unanimous.

7:43 PM 48 CRESCENT LANE: DRAIN ISSUES
Mr. Cundiff indicated that he has received an email from residents on Crescent Lane regarding the drainage issue. Mr. and Mrs. Ackley, 68 Crescent Lane joined the meeting. Mr. Cundiff discussed the status of the issue. Some discussion held. Mr. Ackley noted concern regarding the location of the catch basin in relationship to the driveway. It was noted that when plans are developed, placement of the driveways is not always known. Discussion held.
Mr. Cundiff indicated that the developer would be made aware of the problem and asked to either come in and report on it at the next meeting or make Mr. Zisk aware of what will be done and when. In addition, the situation will be monitored during times of rain.
Mr. Ackley inquired if there was a plan to pave the road. Discussion was held on the process of moving forward with the project as well as moving forward with getting the road accepted. Issues with getting the road swept were noted.
The priorities to be related to the developer were noted as follows: clean the catch basins so that they are functioning properly, check and control all erosion including the viability of the silt fence, clean the sand that has eroded into the road, and give the Board an estimate as to when completion of the paving will be done as well as progress on road acceptance. This will be brought to the next meeting.

8:13 PM PRESERVATION PARK STREET SWEEPING
Mr. Cundiff reported on street sweeping at Preservation Park. He noted that due to a miscommunication, Preservation Park got swept and there is an outstanding voucher for this. There is money available to cover this. It was the consensus of the Board to approve.

8:15 PM SPRING MEADOW ESTATES
Mr. Cundiff noted that at the last meeting the Board authorized up to $1,000 to be used to sweep Towle Court at Spring Meadow Estates. He indicated that the work has been done and completed well under $1,000. He noted there are now streets adjacent to Towle Court that have a significant amount of sand on them. It would be his recommendation that the Board authorize the sweeping at that project within the $1,000 cap previously authorized.
Mr. Cundiff noted that the new Counsel is working on the process of taking the roads over and moving forward with getting approved as public way. Some discussion held. Mr. Cundiff will keep the Board updated on the progress of this. It was suggested that a meeting be planned in January with Town Counsel prior to Town Meeting to review the status of the roads. Mr. Cundiff will have a summary prepared prior to that.
It was the consensus of the Board to finish the sweeping at Spring Meadow Estates within the $1,000 cap.

8:31 PM EARTH REMOVAL SPECIAL PERMIT FOR DEVRIES, BEDOIAN & PYNE: REQUEST TO RELEASE SPECIAL PERMIT AND BOND
Mr. Zisk reviewed the request to release special permit and bond for earth removal. Some discussion held. Mr. Cundiff will look into whether there is some recording requirement for the releasing part of the permit and advise at the next meeting. This was tabled until the next meeting at which time further information can be brought forward.

8:35 PM OPEN SESSION FOR TOPICS NOT REASONABLY ANTICIPATED 48 HOURS IN ADVANCE OF THE MEETING
Mr. Cundiff noted that Mr. Richard Preston has indicated an appreciation that the Board is looking in to the Sign Bylaw. Mr. Cundiff also noted that he has included him in memos regarding this issue. Mr. Preston has indicated that he would be willing to participate in this process. His input will be welcomed.

8:39 PM MEETING MINUTES OF 6/28
The minutes of June 28, 2011 were reviewed. Ms. Sharkey made a motion to accept the meeting minutes of June 28, 2011 as amended. Mr. Zwicker seconded the motion. Vote: Yes – 5, Abstained – 1. Motion carries.

8:41 PM SIGN
The items were signed including: CMRPC FY12 Assessment and Accessory Apartment Special Permit Extension for Donald Desjardin at 14 Shady Lane.
Mail was reviewed.

8:51 PM ADJOURNMENT
Ms. Sharkey made a motion to adjourn the meeting at 8:51 PM. Mr. Zwicker seconded the motion. Vote unanimous.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Lisa Lannon
 
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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