9/13/11 Planning Board Meeting

9/13/11 Planning Board Meeting

Postby Lisa Lannon » Fri Sep 30, 2011 8:27 am

PLANNING BOARD MEETING MINUTES
TUESDAY, SEPTEMBER 13, 2011


A meeting of the Planning Board was held on Tuesday, September 13, 2011. Mr. Marks called the meeting to order at 7:08 PM and announced that the meeting is being recorded and will be available on cable and on the website.

ATTENDANCE
PRESENT: Ernest Marks (Chairman), Eben Chesebrough, Mark Mungeam, Robert Werme Jr., Derek Brown, Michael Zwicker, Tracy Sharkey, Michael Greco (Associate Member), William Cundiff (Town Engineer), Stephen Zisk (Planning/Conservation Agent).
ABSENT: Maureen Gallant (Associate Member).

7:08 PM CMRPC SIGN BYLAW
Ms. Vera Kolias, Principal Planner from CMRPC (Central Massachusetts Regional Planning Commission), joined the meeting. She noted she is here to help the Town with the Sign Bylaw. She asked the Board for input on what they would like to see accomplished with the Sign Bylaw. Some areas noted/discussed include: placement in the General Bylaws versus Zoning Bylaws, process of appeals, addressing political signs, definition of sign size, length of time temporary signs are posted, prohibiting signs on memorial squares/cemeteries and Town commons, height restrictions, a format for the data regarding signs, enforcement and placement of yard sale signs. It was suggested that the Building Commissioner be contacted for further input.

7:30 PM APPOINTMENT: PLANNING BOARD ASSOCIATE MEMBER
It was noted that the appointment of the Associate Member position currently held by Maureen Gallant is due for reappointment. The process of appointment was questioned. Further discussion was tabled until later in the meeting.

7:37 PM PUBLIC HEARING: TOWN OF DOUGLAS APPLICATION FOR SITE PLAN REVIEW/SCHOOL PROJECT, 21 DAVIS STREET
The Public Hearing for the application for site plan review for the school project on 21 Davis Street was opened. Mr. Mungeam recused himself from the Hearing. Associate Members were asked to attend as many meetings as possible.
Mr. Ken DiNisco, DiNisco Design joined the meeting. He introduced Sam Bird, Owner’s Project Manager from Heery International, and Leno Filippi, Project Architect. Mr. DiNisco noted that Conservation Commission has continued their Public Hearing to close at the same time as this Public Hearing. Mr. DiNisco noted that the Acoustical,
Traffic and Photometric reports are not included in the packet but can be addressed and will be forwarded to the Board.
Mr. DiNisco gave an overview of the project including scope, issues to be addressed, parking, traffic flow, compliance with green design, extension of playing field and plan for running track, benefits of proposed plan over existing plan, snow placement, lighting, noise level, potential for blasting, process of building haul road and project phasing, connection of sewer line, and fencing of construction site. Discussion held regarding parking, traffic flow and enforcement, planning for the future, noise levels, process of connecting the water/sewer line, generators, and size of oil tank. A request was made to have a drawing of the drainage and water shed designs. Mr. DiNisco will make that available as well as further information on the oil tank and results of discussions regarding the water/sewer connections.
Mr. Chesebrough made a motion to continue the Public Hearing for the application of site plan review for the school project for 21 Davis Street to September 27, 2011 at 7:00 PM. Mr. Zwicker seconded the motion. Vote unanimous.

9:30 PM NATURE VIEW SITE WALK: CATCH BASIN UPDATE
Discussion held regarding the status of Nature View. It was noted that erosion issues continue. It was suggested that Mr. Zisk speak with the Building Commissioner.

9:35 PM MINUTES OF 8/23/11
The minutes of August 23, 2011 were reviewed. Ms. Sharkey made a motion to accept the meeting minutes for August 23, 2011 as amended. Mr. Brown seconded the motion. Vote: Yes – 6, Abstained – 1. Motion carries.

9:45 PM MAP OF SUBDIVISION STATUS
A map was distributed of the status of subdivisions in the Town of Douglas. Some discussion held. The process of getting approved at the Town Meeting was discussed.
Ms. Sharkey made a motion to allow the staff to send a letter to the Board of Selectmen requesting that Brookside Estates, Spring Meadow, Colonial Estates, Preservation Park and Shady Knoll Estates I subdivisions be placed on the Town Warrant for the May Annual Town Meeting for road acceptance. Mr. Chesebrough seconded the motion. Vote unanimous.

9:52 PM STORMWATER MANAGEMENT
Mr. Cundiff indicated that the Board of Selectmen would like input on the status of the NPDES Stormwater Bylaw. It was their request that the Planning Board and Conservation Commission work together regarding this issue. Some discussion held. It was felt that the Town does meet those requirements. However, this must be demonstrated.
It was agreed that Mr. Cundiff would relay to the Board of Selectmen that the Planning Board would begin to move forward with working with the Conservation Commission regarding this issue. He will coordinate a meeting with the Conservation Commission and put together a review of the requirements.

10:00 PM APPOINTMENT: PLANNING BOARD ASSOCIATE MEMBER (Continued)
Mr. Cundiff discussed the proposed process for moving forward with the appointment of Associate Member. This is a joint appointment with the Board of Selectmen. The Board agreed the first step would be to contact the member and inquire if they are willing to continue serving. The process of moving forward at that point can be up to the Board of Selectmen to determine.

10:05 PM ADJOURNMENT
Mr. Chesebrough made a motion to adjourn the meeting at 10:05 PM. Mr. Werme seconded the motion. Vote unanimous.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Lisa Lannon
 
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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