11/08/2011 Planning Board Meeting

11/08/2011 Planning Board Meeting

Postby Mary Wright » Sat Jan 14, 2012 12:21 pm

PLANNING BOARD MEETING MINUTES
TUESDAY, NOVEMBER 8, 2011

A meeting of the Planning Board was held on Tuesday, November 8, 2011. Mr. Chesebrough called the meeting to order at 7:00 PM and announced that the meeting is being recorded and will be available on cable and on the website.

ATTENDANCE
PRESENT: Derek Brown, Eben Chesebrough, Robert Werme Jr., Michael Zwicker, Tracy Sharkey, Michael Greco (Associate Member), William Cundiff (Town Engineer), Stephen Zisk (Planning/Conservation Agent).
ABSENT: Ernest Marks (Chairman), Mark Mungeam, Maureen Gallant (Associate Member).

7:00 PM PUBLIC HEARING CONTINUED: COOPERTOWN REALTY APPLICATION FOR AN AQUIFER PROTECTION SPECIAL PERMIT & APPLICATION FOR AN EARTH REMOVAL SPECIAL PERMIT 34 & 36 DAVIS STREET
Mr. Chesebrough opened the Public Hearing for the application for Aquifer Protection Special Permit and the application for an Earth Removal Special Permit for 34 and 36 Davis Street. Proposals for outside companies to perform peer review were discussed including the differences in cost, experience with Town, and fees. It was suggested that if the lowest bidder is chosen, they be asked to amend their site visit to go with the Planning Board Agent and the applicant or their representative. In addition, that any review comments be clarified and/or explained via a telephone conference with the Planning Board Agent.
Jeremy Flansburg, 64 Munroe Street, indicated he felt that it would be in the Board’s best interest to require the consultant or engineer from whatever firm is chosen to attend at least one meeting. In addition, he questioned if abutters could be in attendance at any site visit. Discussion held. The Board felt that there was not a need for the abutters to attend the site walk, as all information is public.
Mr. Cundiff noted that with regard to the lowest bidder there are some conditions in the proposal that a municipality would not be able to agree to. Should the Board agree to go with the lowest bidder, it would be with the understanding that those conditions would be eliminated.
Mr. Zwicker made a motion to allow Graves Engineering to do a peer review on 34 and 36 Davis Street with the amendments to the contract as discussed and L.E.I. if Graves does not accept the amendments. Mr. Brown seconded the motion. Vote unanimous. Ms. Sharkey made a motion to continue the Public Hearing for Coopertown Realty Trust to December 13, 2011 at 7:15 PM. Mr. Zwicker seconded the motion. Vote unanimous.



7:25 PM PUBLIC HEARING CONTINUED: FRANCIS BEAUPRE APPLICATION FOR SITE PLAN REVIEW, 93 CLIFF STREET
Mr. Chesebrough opened the Public Hearing for the Application for Site Plan Review for 93 Cliff Street. Mr. Weaver, representing Mr. Beaupre, joined the meeting. He reviewed the latest revisions and indicated that Zoning Board of Appeals has approved. He noted a request from the Planning Board regarding the construction of the slab. He indicated that he has spoken with the structural engineer who indicated that design would be submitted as part of the building permit. This will be an 8-inch slab, 4,000 psi concrete, with reinforced fiber.
The draft approval letter has been revised with corrections. Some discussion held regarding the inclusion of a condition regarding the structural design of the concrete. It was agreed that the following condition would be added: The structural design for the slab in the canopy area shall be in conformance with the minimum specifications outlined in the letter from Guerriere & Halnon, Inc., dated November 2, 2011 and signed by Michael Weaver, Project Manager. It was also agreed that that on #25 the addition of “any one-year” will be included as it relates to 300 cubic yards.
Discussion was held regarding the hours of operation. It was agreed that the hours of operation would be Monday through Saturday 6:00 AM to 6:00 PM with no processing of materials until 7:00 AM and with no queuing of vehicles on Cliff Street allowed.
Ms. Sharkey made a motion to close the Public Hearing. Mr. Zwicker seconded the motion. Vote unanimous. Ms. Sharkey made a motion to approve the site plan review permit for metal recycling for Francis Beaupre on 93 Cliff Street as amended. Mr. Zwicker seconded the motion. Vote unanimous.

7:56 PM REQUEST FOR ACCESSORY APARTMENT SPECIAL PERMIT EXTENSION: DEREK & CHERYL STIENSTRA, 12 COOK STREET
The accessory apartment special permit extension for 12 Cook Street was reviewed. It was noted that the affirmation that nothing has changed from the original permit does not indicate what was stated on the original permit. It should be more specific in that the applicant is aware of what is included on the original application as to who lives in the apartment. Discussion held. A process can be implemented that will include a copy of the original permit. Discussion held as to what process would be taken should there be a different individual in the apartment. The process moving forward will be to have the original application with the affidavit to be completed attached. Should there be a change it would be noted. The Board can then determine if a new application is required.
Ms. Sharkey made a motion to approve the accessory apartment renewal of the existing permit of 12 Cook Street of Derek and Cheryl Stienstra. Mr. Zwicker seconded the motion. Vote unanimous.

8:06 PM MINUTES: 10/11, 10/25
The minutes of October 11 and 25, 2011 were reviewed. Mr. Zwicker made a motion to accept the minutes of October 11, 2011 as amended. Ms. Sharkey seconded the motion. Vote unanimous. Mr. Zwicker made a motion to approve the October 25, 2011 minutes as amended. Ms. Sharkey seconded the motion. Vote: Yes – 4, Abstained – 1. Motion carries. It was noted, however, that with regard to the October 25, 2011 meeting, Mr. Brown did view the meeting and signed the Mullen Form.

8:15 PM SIGN
Items were signed including accessory apartment extension for 12 Cook Street and vouchers were signed.

8:18 PM OTHER BUSINESS
Ms. Sharkey noted she attended a workshop last week on Vested Rights and Nonconforming Uses and Structures. She will email information to members of the Committee.
Mr. Zisk discussed the school project construction hours of operation. He noted a request to be able to have construction continue on Veteran’s Day and the day after Thanksgiving. The Board has no objection.
Mr. Zisk noted that he had 16 proposals, 4 to 4 different firms for: Colonial, Spring Meadow, Brookside, and Shady Knolls Subdivisions. This is for the purpose of getting a price for layout plans and bounds. Some discussion held.
Ms. Sharkey questioned if the Board would move forward with CMRPC working on the Sign Bylaw. The Board indicated that it was their impression that CMRPC was working on that. Ms. Sharkey will follow up with this.
Mr. Zisk gave an update on the erosion issue at Crescent Lane and indicated that upon checking the site, the water was going to the retention basin.
The next meeting will be December 13, 2011.

8:34 PM ADJOURNMENT
Mr. Brown made a motion to adjourn the meeting at 8:34 PM. Ms. Sharkey seconded the motion. Vote unanimous.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Mary Wright
 
Posts: 609
Joined: Thu Jan 12, 2012 8:56 pm

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