BOS - February 8, 2011

BOS - February 8, 2011

Postby Suzanne Kane » Thu Feb 10, 2011 12:52 pm

Board of Selectmen
Agenda
February 8, 2011

7:00 pm
• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Affirm Fire Chief Appointment

2. Appointment’s – Measurer of Lumber

3. Orbison Corporation/Danlyn Realty TIF

4. Approve CGR Agreement – Chief Foley

5. Proposed Designer Selection Procedures – Bldg Facility Construction Committee
6. School Bldg Project Update

7. Municipal Center Hours Review

8. Class II License Renewal

9. Snow and Ice Deficit Spending

10. Minutes: January 4, 2011

11. Administrators Report and Quarterly Update

12. Old/New Business

13. Executive Session – Contract Negotiations/Collective Bargaining Strategy

14. Adjourn
_______________________________________________________________________________________
Future Agenda Items:

Feb. 15th: 7:05 pm:
Layout Hearing – Sunset Drive and Madden Way; Pro Wind Update;
Approve Common Vic License

March 1st: Review Finance Dpt.

TBD: Policies; EDC; Update Master Plan; Housing Plan/Housing Authority;
Sign Bylaw; Anonymous Letter Policy; Mtg w/Webster BOS;
Green Communities Program – ICF International
_______________________________________________________________________________________
_______________________________________________________________________________________

February 8, 2011 - BOS Minutes.pdf
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BOARD OF SELECTMEN
MEETING MINUTES
FEBRUARY 8, 2011
Approved March 1, 2011

• Call to Order
Chairman Michael Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Tim Bonin, Paula Brouillette, Mitch Cohen, Jeffrey LaPorte, Michael Guzinski (Town Administrator), (Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Chris Furno (Town Clerk), William Cundiff (Town Engineer), Derek Brown, Dan Heney, Robert Demars, David Plamondon, Fire lt. Kent Vinson, friends and family of Kent Vinson, Fire Chief Peter Ostroskey, Retired Fire Chief Don Gonynor, Susan Spencer (T&G).

• Chairman’s Announcements
There were no announcements.

• Citizen’s Forum
No Citizens came forward.

1. Affirm Fire Chief Appointment
In the agenda is a memo from Mr. Guzinski dated 1/11/11, letter and resume from Lt. Vinson received 1/12/11 as well as several letters of recommendation.
Mr. Guzinski discussed the work of the Fire Chief Search Committee. He noted their recommendation of Lt. Kent Vinson as the new Fire Chief. He requests, in accordance of Section 1 – 2B of the recently approved Special Act, that the Board affirm the appointment of Kent Vinson as the Fire Chief as of today.
Mr. Cohen made a motion to affirm the appointment of Kent Vinson as the new Fire Chief as of today. Mr. LaPorte seconded the motion. All – Aye. Mr. Guzinski thanked Mr. Furno for all his work as Acting Chief. Town Clerk, Chris Furno, then swore in Kent Vinson as the Douglas Fire Chief. Mr. Guzinski thanked members of the Fire Chief Search Committee for all their work in the search.

2. Appointment’s – Measurer of Lumber
In the agenda is a memo from Ms. Kane dated 1/26/11, two applications for the position of Measurer of Lumber and copies of MGL relating to Measurers of Lumber.
Ms. Kane discussed the applications for the position of Measurer of Lumber. Mr. Cohen made a motion to appoint Robert Demars to the position of Measurer of Lumber for a term ending June 30, 2012 and David Plamondon for a term ending June 30, 2011. Mr. Bonin seconded the motion. All – Aye.

3. Orbison Corporation/Danlyn Realty TIF
In the agenda is a letter from Mr. Heney dated 1/10/11.
Mr. Heney joined the meeting. He noted that the Board gave him a TIF to relocate his business five years ago. He indicates that he needs to file an annual report to the State. One of the requirements was to add two people. He noted due to the economy he has not been able to do that. He noted a letter from the EACC asking for a letter or preferably attendance from a Board member at a hearing in February regarding this issue. Mr. LaPorte made a motion of support. Mr. Cohen seconded the motion. All – Aye. Mr. Guzinski will prepare a letter for the Board to sign. Mr. Heney will inform Ms. Kane of the date of the hearing as soon as he is advised.

4. Approve CGR Agreements – Chief Foley
In the agenda are memos from Mr. Guzinski and Chief Foley as well as the agreement and attachments.
Mr. Guzinski read a letter from Chief Foley regarding the Regional Public Safety Dispatching Study and the agreement with CGR for consulting services to conduct the study. Mr. Cohen made a motion to execute the agreement with CGR. Ms. Brouillette seconded the motion. All – Aye.

5. Proposed Designer Selection Procedures – Bldg. Facility Construction Committee
(After Item 11, taken out of order due to time)
In the agenda is a memo from BFCC dated 1/18/11 with proposed Designer Selection Procedures and other related memos.
Mr. Cundiff joined the meeting. He noted that the Building Facilities Construction Committee is working on the Library ADA Renovation Project as well as the Police/Fire/Highway Project. He discussed the designer selection process as outlined in the Statues, which require towns to adopt local rules that govern the selection process. He noted the Committee reviewed the model rules and found them to be consistent and recommend that the Town adopt these local designer selection process rules. Some discussion held. Mr. Bonin made a motion to adopt the rules as presented. Mr. Cohen seconded the motion. All – Aye
Mr. Cundiff noted the wood generated as a result of the meteorological tower was put out to bid and no bids were received. He indicated they could solicit quotes from three firms to bring back to the Board. Some discussion held.
Mr. Cundiff noted that the met tower is collecting data.

6. School Bldg. Project Update
(After Item 4, taken out of order due to time)
In the agenda are memos from Mr. Guzinski, Mr. Cohen, Ms. Kane and a School Project Tax Impact Estimate Chart.
Mr. Cohen gave an update on the progress of the School building project. The School Building Committee will be meeting on Thursday to review the cost estimates. They will be asking the Board of Selectmen to support placing an Article on a Special Town Meeting Warrant for March 28, 2011 and a Special Election on April 5, 2011. Mr. Cohen asked if the Board would like a presentation on the project from the designers and project manager or would they prefer to have a review of the costs. He noted a full presentation was given on January 25, 2011 that was attended by some of the Board members. He discussed the timing process with regard to an April 5th Special Election. The Finance Committee has indicated an interest in having a joint meeting with the Board of Selectmen with regard to the project. He noted that there is an option now available to towns to borrow up to 30 years. The impact of this would need to be calculated. Mr. Guzinski indicated that he felt this is worth looking at. It was the consensus of the Board to have the joint meeting with the Finance Committee on Tuesday, February 15, 2011. Mr. Guzinski reviewed the timeline for the project. Much discussion held. It was the consensus of the Board that borrowing should be a shorter term, although further discussion could take place at the time that the decision would have to be made.

7. Municipal Center Hours Review
In the agenda are memos from Mr. Guzinski dated 1/13/11 and 5/20/10.
Mr. Guzinski discussed the change in hours of the Municipal Center. He noted that the Selectmen’s Office has had two verbal complaints. However, he noted an increase use of the Municipal Center by citizens during the change in hours. Therefore, Mr. Guzinski recommends continuing this change in hours. It was the consensus of the Board to keep this change in hours.

8. Class II License Renewal
In the agenda is an application for Class II License Renewal.
Ms. Kane discussed the K2 Automotive application for Class II License Renewal. Mr. Bonin made a motion to approve the K2 Automotive application for Class II License Renewal. Mr. Cohen seconded the motion. All – Aye.

9. Snow and Ice Deficit Spending
In the agenda are memos from Mr. Furno dated 1/18/11 and 1/24/11.
Mr. Guzinski discussed the status of the snow and ice budget. He noted $85,000 was appropriated. The Highway Superintendent has indicated that they have a $190,000 deficit. The Finance Committee has recommended approval of deficit spending for that account of up to $200,000. Some discussion held. Ms. Brouillette made a motion to approve up to $200,000 in deficit spending for the snow and ice account. Mr. Cohen seconded the motion. All – Aye.

10. Minutes: January 4, 2011
January 4, 2011: Mr. Cohen made a motion to approve the meeting minutes of January 4, 2011 as presented. Mr. LaPorte seconded the motion. All – Aye with Mr. Hughes abstaining.

11. Administrators Report and Quarterly Update
In the agenda is a memo from Mr. Guzinski dated 1/18/11 with attachments.
Mr. Guzinski indicated that in accordance with section 1-2e of Chapter 145 of the Acts of 2009, he presents the Town Administrators Quarterly Report. The report is for the quarter of October 1 through December 31, 2010. Some discussion held.
Mr. Guzinski noted a letter from the Town Manager from Northbridge requesting a regional meeting of the four communities to include a representative from each town’s Board of Selectmen and Town Administrator. Mr. LaPorte and Ms. Brouillette volunteer for this.
Mr. Guzinski gave an update on local aide. He indicated the estimate submitted by the Governor for fiscal year 2012 net number is an addition of Chapter 70 of $152,332 and a decrease in general government aide $35,341. This is a net increase of $116,991. He anticipates the draft revenue estimates should be available later this month.
Representative Kuros will be at the March 1, 2011 Board meeting to give an update.

12. Old/New Business
(After Item 5, taken out of order due to time)
OLD BUSINESS
Mr. Bonin indicated he would like to see the requirements of the Green Communities Act. Mr. Guzinski will get further information. A meeting held in Sutton regarding the stretch code was noted. This is available for viewing online on the Town’s web site.
NEW BUSINESS
Mr. LaPorte noted Webster has been discussing extending water/sewer. He suggested sending a letter to the Webster Board of Selectmen to support the extension of water/sewer up Route 16. Some discussion held. Mr. LaPorte made a motion to have Mr. Guzinski draft a letter of interest to be sent to the Webster Board of Selectmen. Mr. Bonin seconded the motion. Discussion held. All – Aye.

13. Executive Session – Contract Negotiations/Collective Bargaining
Mr. Bonin made a motion to go into Executive Session at 8:18 pm for the purpose of contract negotiations/collective bargaining and to return to regular session for the purpose of adjournment. Mr. Cohen seconded the motion. Roll Call Vote: Michael Hughes – aye, Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Jeffrey LaPorte - aye.
Mr. LaPorte made a motion to come out of Executive Session at 8:55 pm and return to regular session for the purpose of adjournment. Mr. Cohen seconded the motion. Roll Call Vote: Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.

14. Adjourn
Mr. LaPorte made a motion to adjourn the meeting at 8:55 pm. Mr. Bonin seconded the motion. All – aye.

Respectfully submitted,
Lisa Lannon, Recording Secretary
Suzanne Kane
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