BOS - February 15, 2011

BOS - February 15, 2011

Postby Suzanne Kane » Wed Feb 16, 2011 2:22 pm

Board of Selectmen
Agenda
February 15, 2011

7:00 pm
• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm 1. Layout Hearing – Sunset Drive and Madden Way

2. American Pro Wind Update – Rod Jané

7:30 pm 3. School Bldg Project Presentation – Joint / FinCom

4. Statutory Exemptions

5. Warrant – STM March 28, 2011

6. Vote to Hold Special Election – Ballot Question for School Bldg Project

7. Appointment – Cable Advisory Committee

8. Approve Common Victuallers License – Gregory’s

9. Webster Letter - Discussion

10. Minutes: January 25, 2011 – SBC Presentation

11. Administrator’s Report

12. Old/New Business

13. Adjournment
____________________________________________________________________________________
Future Agenda Items

March 1st:
Review Finance Department
March 15th: Town Counsel Litigation Update (Exec. Session); Green Communities Program – ICF International - Information
April 5th: Green Communities Program – ICF International – Present Plan
TBD: Policies; EDC; Update Master Plan; Housing Plan/Housing Authority;
Sign Bylaw; Anonymous Letter Policy; Mtg w/Webster BOS;
___________________________________________________________________________________
___________________________________________________________________________________

BOARD OF SELECTMEN
MEETING MINUTES
FEBRUARY 15, 2011
Approved March 1, 2011


• Call to Order
Chairman Michael Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource Room.

ATTENDENCE:
Board: Michael Hughes (Chairman), Tim Bonin, Paula Brouillette, Mitch Cohen, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
School Committee: Scott Yacino, Leslie Breault, Shirley Downs.
School Building Committee: Mitch Cohen, Paula Brouillette, Nancy Lane (School Superintendent), Shirley Mosczynski, Leslie Breault.
Finance Committee: Jerry Kocur, Todd Bari, Carol Gogolinski, Scott Hackett, James Roche (left at 8:45 PM).
Other Staff and Citizens: William Cundiff (Town Engineer), Bill Krauss (Sunset Drive), Ann Marie Flanagan (Sunset Drive), Dean Iacobucci (School Business Manager), Cark Rowell (UniBank), Tom Ellis (Heery), Rick Manley (Bond Counsel), Donna DiNisco and Ken DiNisco (DiNisco Design), members of PRIDE and Susan Spencer (T&G).

• Chairman’s Announcements
There were no announcements.

• Citizen’s Forum
No citizens came forward.

1. Layout Hearing – Sunset Drive and Madden Way
In the agenda is a memo from Ms. Kane dated 2/11/11, copy of the Public Meeting Notice, plan, Abutters List, letter dated 2/25/11 sent to abutters, copy of MGL Chapter 82 Section 22, Public Street Layout and Acceptance Policy.
Mr. Hughes opened the Layout Public Hearing for Sunset Drive and Madden Way. Mr. Cundiff joined the meeting and discussed the process of getting these roads to the point of being able to be presented for road acceptance. He noted some outstanding issues that are being discussed with Town Counsel at this time. He noted the Planning Board has endorsed the plans. Some discussion held. Mr. Kraus noted problems with sinking drains. Mr. Cundiff noted that work has been done to bring the roads up to a standard for the Town to accept as a way. Once it is accept, the Highway Department will become responsible for maintaining it properly. He noted limited funding was available to get the road accepted. Ms. Flanagan questioned if there would be any change in the plowing and sanding. Mr. Cundiff indicated there should be no change in the level of maintenance other than repairs would be more easily maintained once the Highway Department is responsible for it. Mr. Cohen made a motion to close the Public Hearing at 7:15 PM. Ms. Brouillette seconded the motion. All – Aye. Mr. Bonin made a motion that having voted, on February 15, 2011 its intention to lay out Sunset Drive and Madden Way as a public way in the Town in the manner shown on plan entitled: “Street Acceptance Plan Sunset Drive and Madden Way in the Town of Douglas Massachusetts” dated August 2, 2010 prepared by Heritage design Group, LLC, and having referred the above said proposed layout to the Planning Board on that date for its consideration pursuant to G.L. c.41, §811, and the report of the Planning Board having been received, and having considered the Planning Board’s recommendation regarding such alteration, if any, the Board hereby adopt an Order of Layout for Sunset Drive and Madden Way in conformance with the above said plan, and forward said Order to the Town Clerk for filing and report the layout to the Town Meeting. Ms. Brouillette seconded the motion. All – Aye.

2. American Pro Wind Update – Rod Jané
This item will be rescheduled for a later date.

3. School Bldg. Project Presentation – Joint FinCom
(After Item 4, take out of order due to time)
In the agenda is a memo from Mr. Guzinski dated 2/11/11, a memo from Clark Rowell dated 2/11/11, Debt Service Schedules, and Schematic Design Cost Estimate/Value Engineering lists.
The School Committee and Finance Committee Chair’s called their Committee’s to order at 7:32 PM.
Mr. Cohen noted that the schematic design of the school building project has been completed and is in the process of being submitted to MSBA. Mr. DiNisco and Ms. DiNisco joined the meeting. They gave a detailed presentation including the site, proposed site plan, site circulation plan, new elementary school plans, middle school plans, intermediate school repairs, total project cost, elementary school value engineering, middle school value engineering, site value engineering, total site costs, middle school repairs only, middle school repairs comparison, portable classroom cost, portable classroom cost comparison, and schedule. Discussion held regarding the following: site costs including the alternate plan of track surface, determination of reimbursement, the difference in cost of not moving forward with the project and doing the needed repairs, the process of cost estimating, impact to the taxpayers, debt schedules and calculations, debt drop-off, and timing of bonding.

4. Statutory Exemptions
(After Item 12, taken out of order due to time)
In the agenda is a memo from Mr. LaPorte dated 2/9/11, a memo from Mr. Guzinski dated 2/10/11, Taxpayer Information about Personal Exemptions, Department of Revenue Elderly Persons Clause, and Tax Form 96.
Mr. Guzinski discussed the proposal to expand the 41C exemptions for residents in the community. He noted current thresholds as well draft language to change those thresholds included in the packet. He indicated that it is up to the Board if they want to put a Warrant on the Special Town Meeting to expand the exemptions. Some discussion held regarding communicating to those people who qualify about the exemption. It was the consensus of the Board to move forward with the expansion of the exemption.

5. Warrant – STM March 28, 2011
(After Item 3, taken out of order due to time)
In the agenda is the Special Town Meeting Warrant.
Mr. Cohen made a motion to open the Warrant for the Special Town Meeting on March 28, 2011. Ms. Brouillette seconded the motion. All – Aye.
Mr. Guzinski discussed the need to determine an address for the new school building and recommends the Board allow him to work with the Police Chief to do so. Mr. Cohen made a motion to place Article 1 for the New Elementary School construction Middle School repair for a total project cost of $49,904,389 with the new elementary school project at $32,155,026 and repair of the middle school at $17,749,363 on to the Special Town Meeting Warrant with the authority for Mr. Guzinski to place the address within that article. Ms. Brouillette seconded the motion. All – Aye. Mr. LaPorte made a motion to include Article 2 on the Warrant. Ms. Brouillette seconded the motion. All – Aye.
Mr. LaPorte made a motion to close the Warrant. Mr. Cohen seconded the motion. All – Aye.

6. Vote to Hold Special Election – Ballot Question for School Bldg Project
In the agenda is a memo from Mr. Guzinski dated 2/11/11.
Mr. Cohen made a motion to approve the ballot question for April 5, 2011 with Mr. Guzinski given the authority to include the address. Ms. Brouillette seconded the motion. All – Aye.

7. Appointment – Cable Advisory Committee
(After Item 1, taken out of order due to time)
In the agenda is a memo from Ms. Kane dated 2/11/11, an application for the Cable Advisory Committee.
Ms. Kane discussed the application of Christopher Menn for Cable Advisory Committee. Mr. Cohen made a motion to appoint Christopher Menn to the Cable Advisory Committee for a term ending June 30, 2011. Ms. Brouillette seconded the motion. All – Aye.

8. Approve Common Victuallers License – Gregory’s
In the agenda is a memo from Ms. Kane dated 2/11/11, an application for Common Victuallers License, Certificate of Liability Insurance, Workers’ Comp. Insurance Affidavit, and copy of license.
Ms. Kane discussed the application for Common Victuallers License for Gregory’s. Mr. Cohen made a motion to approve the Common Victuallers License for Gregory’s as presented. Ms. Brouillette seconded the motion. All – Aye.

9. Webster Letter – Discussion
In the agenda is a memo from Mr. Guzinski dated 2/11/11.
Mr. Guzinski discussed a conversation he had with the Webster Town Manager regarding water/sewer extension. The Town Manager has indicated that this is up for discussion and suggested sending a letter. Mr. Guzinski noted a letter he has drafted included in the packet. It was the consensus of the Board to send the letter to the Town of Webster.

10. Minutes January 25, 2011 – SBC Presentation
January 25, 2011 – SBC Presentation: Mr. Bonin made a motion to approve the minutes of January 25, 2011 at which time they saw the School Building Committee Presentation. Mr. Cohen seconded the motion. All – Aye with Mr. Hughes abstaining.

11. Administrator’s Report
Mr. Guzinski distributed copies of information regarding the Green Communities Act. He indicated if there are any questions they can be directed to himself or Mr. Cundiff. Representatives from the Green Communities Act will be at the March 15, 2011 Meeting.
Mr. Guzinski noted that due to the amount of snow this year, the decision was made to clear of the roofs of this building as well as the Library. He thanked Mr. Colonero, the Highway Department, the Fire Department and School Department for their help with this.

12. Old/New Business
There was no old or new business.

13. Adjournment
Mr. Cohen made a motion to adjourn the meeting at 10:22 PM. Ms. Brouillette seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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