BOS - March 15, 2011

BOS - March 15, 2011

Postby Suzanne Kane » Thu Mar 10, 2011 10:25 am

Board of Selectmen
Agenda
March 15, 2011

7:00 pm
• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. STM Review – Moderator and Town Clerk

2. Assign Special Town Meeting Motions

3. Library RFQ

4. Appointment – ZBA Alternate Member

5. Stretch Code Presentation

6. Discuss Proposed Changes to Sign Bylaw

7. Discuss Fy12 Revenues/Budget/COLA

8. Snow & Ice Account – Deficit Spending Request

9. Minutes: March 1, 2011, March 1, 2011 Exec. Session

10. Administrator’s Report

11. Old/New Business

12. Executive Session- Litigation Update/Collective Bargaining Strategy

13. Adjournment
_____________________________________________________________________________
Future Agenda Items:
April 5th: Green Communities Act Action Plan Presentation Review, Approve STM & ATM Warrants

TBD: Policies, Fire Study, EDC Update, Update Master Plan, Housing
Plan/Housing Authority; Finance Department Review; Anonymous
Letter Policy; Meeting w/Webster; Admin’s Update (qrtly)
_______________________________________________________________________________
_______________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
MARCH 15, 2011
Approved April 5, 2011

• Call to Order
Mr. Hughes called the meeting to order at 7:01 PM in the Resource Room of the Municipal Center.

ATTENDENCE:
Board: Michael Hughes (Chairman), Tim Bonin, Mitch Cohen, Paula Brouillette, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Bill Cundiff (Town Engineer), Ann Carlsson (Library), Mark Reich (Kopelman & Paige), Chris Furno (Town Clerk), Keith Menard (Moderator), Joe Biagioni (Library Trustee), Adelle Reynolds (Building Commissioner), Derek Brown (Planning Board), Debby Heinz (Personnel), Shirley Mosczynski (BFCC), Mark Dunleavy (Capital Committee), Carol Gogolinski (Finance Committee), Kelly Brown (Department of Energy Resources), Mike Barry (ICF International), Leiran Biton (ICF International), Russell Cole (Home Energy Ratings), Bob Josey (Water & Sewer), Bill Heinz, Dan Heney (ZBA), Ernest Marks ( Planning Board) Ron Forget, Tracy Sharkey (Planning Board), Michael Zwicker (Planning Board), Robert Werme, Jr. (Planning Board), William McConnell (BFCC), Susan Spencer (Telegram and Gazette) members of Pride, and other citizens.

• Chairman’s Announcements
There were no announcements.

• Citizen’s Forum
No citizens came forward.

1. STM Review – Moderator and Town Clerk
In the agenda is the STM Warrant.
Mr. Keith Menard and Ms. Chris Furno joined the meeting. Mr. Menard encouraged people to get to the Special Town Meeting early. A large crowd is anticipated. He discussed the preparation for the meeting as well as some of the challenges and differences of how the meeting will be held. Mr. Cohen noted that the School Building Committee would be holding a public informational meeting regarding the project this Thursday at 7:00 PM. All are welcomed to attend.
Mr. Menard noted that there are openings on the Finance Committee and anyone interested in serving may contact him.

2. Assign Special Town Meeting Motions
In the agenda are the STM Motions and Presenters.
Mr. Guzinski discussed assigning the motions for the Special Town Meeting. Mr. Cohen was assigned as presenter of the first Article and Mr. LaPorte for the second Article.

3. Library RFQ
In the agenda is a memo from the BFCC dated 3/8/11 and the RFQ for the Library Project.
Mr. Cundiff jointed the meeting. He indicated that the Building Facilities and Construction Committee (BFCC) has been working with the Library Trustees to develop a Request for Qualifications (RFQ) to move forward with the Library ADA Renovation Project. Copies have been sent to the Board of Selectmen. He discussed the process moving forward including the timeline. Some discussion held. Mr. Bonin questioned utilizing Mr. Cundiff’s services as OPM. Mr. Cundiff noted that on large project of 1.5 million dollars or more, an outside OPM must be hired. However, he indicated that he felt this project, as well as other small ones, provide an opportunity for the Town to utilize his services and save the cost. Ms. Brouillette noted that this is the first project that she has worked with Mr. Cundiff and the BFCC and they have done an excellent job. Mr. Cohen made a motion to authorize. Ms. Brouillette seconded the motion. All – Aye.

4. Appointment – ZBA Alternate Member
In the agenda is a memo from Ms. Kane dated 3/10/11, an application for Board/Committee, a memo from the ZBA dated 3/10/11 and other memos relating to the application.
Ms. Kane discussed the application of Mr. Leonard Demers for a ZBA Alternate Member. Mr. Cohen made a motion to appoint Mr. Leonard Demers to the ZBA as an alternate for a term ending June 30, 2011. Mr. Bonin seconded the motion. All – Aye.

5. Stretch Code Presentation
In the agenda is information regarding the Stretch Code Presentation.
Mr. Cundiff noted that the Board of Selectmen has designated the BFCC as the Energy Committee and asked them to look at energy efficient alternatives for the Town including the Green Communities Act. He discussed the 5 criteria that pertain to the Green Communities Act including adopting the stretch code. He introduced Kelly Brown, Michael Barry, Leron Biton and Russell Cole. Mr. Barry gave a presentation regarding the stretch code. He gave a brief background on his experience. He discussed the IECC 2009 and the new requirements. He explained the stretch code, its differences to the base code, and requirements. A map of states and towns in MA that have adopted the stretch code was noted. He reviewed commercial stretch code. He discussed the benefits of adopting the stretch code including energy and tax credits. Mr. Russell Cole discussed the process of working with a HERS rater. Some discussion held. A question and answer period followed. Concern about this program being mandated was noted. Mr. Biton noted that at this time the Town would have to vote in favor of the stretch code. Ms. Gogolinski questioned if the stretch code would be mandatory in 2013. Mr. Barry indicated that the IECC 2012 would be similar to the stretch code. Mr. Marks questions how many communities have rejected adopting the stretch code. Mr. Biton indicated 65 communities have adopted, several have it on their warrants to bring to town meetings in the spring and there are 351 communities in MA. He noted that 37% of the population lives in communities that have adopted it. A question was raised with regard to health issues and the potential for mold, as well as what mandates HRV in these tighter homes. Mr. Barry discussed a trigger when a tightness limit is achieved and ventilation has to be included. Mr. Heney questioned how fuel consumption would be lowered by 20 percent in the municipal buildings. Mr. Cundiff indicated that the lowering of fuel consumption in the municipal buildings relates to criteria 3 of the 5 criteria for the requirements of the Green Communities Act. This is not part of the Stretch Code. He noted that should the Town adopt the Green Communities Act it would allow for grants and funds that the Town would not otherwise be able to apply for. Funding could come from these grants. Mr. Biton discussed the process of developing a 5-year plan to achieve the 20 percent reduction. It was questioned if the proposed new school would be built to the stretch code specifications. Mr. Cohen noted that the proposed school would be built Lead Silver. Mr. Biton indicated that the Lead Silver building could be incorporated into the 20 percent reduction plan. Mr. Josey questions the savings if a tighter home needs air exchange and who will regulate. Mr. Cole discussed the process used in determining the limits. Ms. Gogolinski questioned how it would work with fireplaces and wood stoves. Mr. Cole noted the use of fireplaces and stoves that have the air flow from and to the outside.

6. Discuss Proposed Changes to Sign Bylaw
In the agenda are the proposed changes to the Sign Bylaw.
Ms. Reynolds joined the meeting. She distributed and reviewed in detail a revised version of the Sign Bylaw with input from Mr. Reich. Some discussion held regarding the size of political signs. It was the consensus of the Board to keep the signs at 6 feet. A revised version of the proposed Sign Bylaw will be included in the next agenda.

7. Discuss FY12 Revenues/Budge/COLA
In the agenda is the FY06 – FY15 Debt Schedule – General Fund does not include BVT Debt.
Mr. Guzinski discussed the first draft of revenues and noted they are subject to change. He discussed budget factors, including the impact of the Ambulance service transition. He reviewed the FY12 budget recommendation and discussed some of the changes. Some discussion held. Concern noted regarding the free cash and the need to be able to provide utilities for the promotion of economic development. Mr. Guzinski noted that the Personnel Board voted to recommend a 3 percent COLA for non-union employee for FY12. He discussed his recommendation to provide a 1.5 percent increase to non-union employees as well as a step for next fiscal year. The Board agreed by consensus to the Town Administrators recommendation.

8. Snow & Ice Account – Deficit Spending Request
In the agenda is a memo from Mr. Furno dated 3/7/11.
Mr. Guzinski noted the Highway Department’s request for an additional $20,000 to deficit spend in the snow and ice account. Mr. Cohen made a motion to approve the $20,000 in deficit spending for the snow and ice account. Ms. Brouillette seconded the motion. All – Aye.

9. Minutes: March 1, 2011, March 1, 2011 Exec. Session
March 1, 2011: Mr. Bonin made a motion to approve the minutes of March 1, 2011. Mr. LaPorte seconded the motion. All – Aye with Mr. Cohen abstaining.
March 1, 2011 Exec. Session: Mr. LaPorte made a motion to approve the March 1, 2011 Executive Session meeting minutes retaining all. Ms. Brouillette seconded the motion. All – Aye with Mr. Cohen abstaining.

10. Administrator’s Report
In the agenda are memos from Mr. Guzinski dated 3/11/11, 3/15/11, and 3/8/11.
Mr. Guzinski discussed the currently outstanding unfunded liabilities totaling approximately $250,000 including snow and ice and unemployment costs. In order to fund this he requests the Board to authorize sending to all departments the spending freeze memo included in the packet. It was the consensus of the Board to send out the memo. Mr. Guzinski discussed a proposed change to the Town Meeting Bylaw Article 1, Section 5, included in the packet. This would provide for additional time for the Board of Selectmen and Finance Committee to review articles before the Annual Town Meeting Warrant is approved and posted. Some discussion held. It was the consensus of the Board to agree to the proposed change.

11. Old/New Business
There was no old or new business.

12. Executive Session – Litigation Update/Collective Bargaining Strategy
Mr. Cohen made a motion to go into Executive Session at 11:02 PM for the purpose of litigation update and collective bargaining strategy and to return to the regular meeting for the purpose of adjournment. Mr. LaPorte seconded the motion. Roll Call Vote: Tim Bonin – aye, Mitch Cohen – aye, Paula Brouillette – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.
Mr. LaPorte made a motion to come out of Executive Session at 11:47 PM and to return to regular session for the purpose of adjournment. Ms. Brouillette seconded the motion. Roll Call Vote: Tim Bonin – aye, Mitch Cohen – aye, Paula Brouillette – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.

13. Adjournment
Mr. LaPorte made a motion to adjourn the meeting at 11:47 PM. Mr. Bonin seconded the motion. All – Aye.


Respectfully submitted,

Lisa Lannon
Recording Secretary
Suzanne Kane
Moderator
Moderator
 
Posts: 595
Joined: Wed May 25, 2005 2:01 pm

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