BOS - April 5, 2011

BOS - April 5, 2011

Postby Suzanne Kane » Thu Mar 31, 2011 12:32 pm

Board of Selectmen
Agenda
April 5, 2011

7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Review & Approve Class II License Application – James Brevigleiri

2. Review & Approve Road Work – Gilboa Street – Christopher Reed

3. Treasurer/Collector Appointment

4. Town Counsel Discussion/Appointment

5. Review & Approve Warrant for ATM and STM

6. Discuss FY12 Budget

7. Review & Approve Warrant for Annual Town Election

8. Minutes: March 15, 2011; March 15, 2011 Exec. Session; March 28, 2011

9. Administrator’s Report

10. Old/New Business

11. Executive Session – Collective Bargaining Strategy

12. Adjournment
____________________________________________________________________________
Future Agenda Items:

May 3rd:
Green Communities Act – Action Plan Presentation Review

TBD: Policies, Fire Study, EDC Update, Update Master Plan, Housing
Plan/Housing Authority; Finance Department Review; Anonymous
Letter Policy; Meeting w/Webster; Admin’s Update (qrtly)
__________________________________________________________________________
________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
APRIL 5, 2011
Approved April 19, 2011

• Call to Order
Mr. Hughes called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDENCE:
Board: Michael Hughes (Chairman), Tim Bonin (arrived at 7:25 PM), Mitch Cohen (left at 7:50 PM and returned at 8:10 PM), Paula Brouillette, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Christopher Reed, Jeanne Lovett (Finance Director), Attorney Rich Bowen, Attorney Jay Talerman, James Brevigleiri, Susan Spencer (T&G).

• Chairman’s Announcements (00:21)
There were no announcements.

• Citizen’s Forum (00:22)
No citizens came forward.

1. Review & Approve Class II License Application – James Brevigleiri (00:30)
In the agenda is a memo from Ms. Kane dated 4/1/11, a Class II License Application and conditions.
Ms. Kane discussed the Class II License application for James Brevigleiri. Mr. LaPorte made a motion to approve. Mr. Cohen seconded. All – Aye.

2. Review & Approve Road Work – Gilboa Street – Christopher Reed (02:05)
In the agenda is a memo from Ms. Kane dated 4/1/11, a letter from Christopher Reed dated 3/24/11, Certificate of Liability Insurance, Conservation Commission Public Hearing Notice, Certificate of Completion, and various related memos.
Ms. Kane discussed the request for roadwork on Gilboa Street from Mr. Christopher Reed. It was noted that this is actually a request to rebuild a wall. The Building Commissioner, Town Engineer and Highway Superintendent are aware of the project and have no concerns. Mr. LaPorte made a motion to approve as presented. Mr. Cohen seconded. All – Aye.

3. Treasurer/Collector Appointment (04:06)
In the agenda are memos from Mr. Guzinski dated 3/24/11.
Mr. Guzinski discussed the process for the search and appointment of the Treasurer/Collector. He noted that the Search Committee has voted unanimously to recommend Cheryl Ouillette for the position. In accordance with Section 1-2B of the recently approved Special Act, he requests that the Board vote to approve his appointment of Cheryl Ouillette to the position of Treasurer/Collector effective April 25, 2011. Some discussion held. Mr. LaPorte made motion to affirm the appointment of Cheryl Ouillette to the position of Treasurer/Collector with the effective date of April 25, 2011. Mr. Cohen seconded the motion. All – Aye.

4. Town Counsel Discussion/Appointment (07:26)
In the agenda is a memo from Attorney Talerman dated 3/31/11, a fee proposal, and various other attachments.
Mr. Guzinski discussed his recommendation to appoint Blatman, Bobrowski & Mead, LLC as Town Counsel for the Town of Douglas, excluding labor counseling services for which he recommends retaining Kopelman and Paige. He noted the fee proposals included in the packet and recommends fee proposal number 1. Attorney Rich Bowen and Attorney Jay Talerman from Blatman, Bobrowski & Mead, LLC joined the meeting and discussed their services and model to provide services at a flat monthly rate. Some discussion held. Mr. Cohen made a motion to name Blatman, Bobrowski & Mead, LLC as Town Counsel and utilize proposal number 1. Ms. Brouillette seconded the motion. All – Aye.


5. Review & Approve Warrant for ATM and STM (34:10)
In the agenda is a memo from Mr. Guzinski dated 3/31/11, Annual Town Meeting Warrant, and Special Town Meeting Warrant.
Mr. Guzinski noted the Warrants for the ATM and STM included in the packet. He reviewed the Articles in detail. He noted a meeting attended with Senator Moore discussing local aid. He indicated there are still unknowns. Due to the uncertainty of local aid and the uncertainty of grants, it is his recommendation that the Board recommend to the Finance Committee that the financial portion of the Town Meeting be continued to some time in June. Mr. Cohen made a motion to recommend to the Finance Committee that the financial portion of the Warrant be postponed. Ms. Brouillette seconded the motion. All – Aye. Discussion held regarding the Articles. Ms. Brouillette made a motion to approve the Warrants. Mr. Bonin seconded the motion. All – Aye.

6. Discuss FY12 Budget (55:16)
In the agenda are memos from Mr. Guzinski dated 3/31/11 and 3/11/11 with attachments.
Mr. Guzinski indicated that the next round of numbers from the State is due sometime at the end of this month. He indicated that meetings continue with the School Administration. He noted discussions with the Fire Chief regarding the ambulance rates. They are looking to move to the ALS level over the summer. A preliminary study has been done comparing rates with other towns. Mr. Guzinski recommends that the Chief come to the next meeting to discuss that study for the Board’s consideration of adjustment to those rates. Some discussion held.


7. Review & Approve Warrant for Annual Town Election (58:59)
In the agenda is the Warrant for Annual Town Election.
Mr. Guzinski noted that included in the packet is the Warrant for the Annual Town Election for Tuesday, May 10, 2011. Ms. Brouillette made a motion to approve. Mr. LaPorte seconded the motion. All – Aye.

8. Minutes: March 15, 2011; March 15, 2011 Exec. Session, March 28, 2011 (59:34)
March 15, 2011: Ms. Brouillette made a motion to approve the meeting minutes of March 15, 2011 as presented. Mr. Bonin seconded. All – Aye.
March 15, 2011 Exec. Session: Mr. Bonin made a motion to approve the Executive Session minutes of March 15, 2011 retaining all but 12 D. Mr. LaPorte seconded the motion. All – Aye.
March 28, 2011: Mr. Bonin made a motion to approve the minutes of the March 28, 2011 Meeting which took place prior to the Town Meeting. Ms. Brouillette seconded the motion. Ms. Brouillette and Mr. Bonin - Aye with Mr. LaPorte and Mr. Hughes abstaining. It was agreed that the vote on these minutes would therefore, be tabled until Mr. Cohen returns to the meeting.
Mr. Bonin inquired if the items discussed could be time stamped in the minutes. Ms. Kane will inquire. (70:53) March 28, 2011: Motion noted above. Vote: All – Aye with Mr. Hughes and Mr. LaPorte abstaining. Motion carries.


9. Administrator’s Report (63:43)
In the agenda is a letter from the Governor’s Office dated 3/31/11.
Mr. Guzinski read a letter from the Governor’s Office, included in the packet, advising of an increase in Chapter 90 local transportation funds. Some discussion

10. Old/New Business (65:18)
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Cohen noted that the Town has supported the School building project this evening. He indicated that 1,628 people voted. There were 939 in favor and 689 opposed.

11. Executive Session – Collective Bargaining Strategy (71:25)
Mr. LaPorte made a motion to go into Executive Session at 8:17 PM for the purpose of collective bargaining strategy and to return to regular session for the purpose of adjournment. Mr. Bonin seconded the motion. Roll Call Vote: Michael Hughes – aye, Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Jeffrey LaPorte - aye.
Mr. Bonin made a motion to come out of Executive Session at 8:37 PM and return to regular session for the purpose of adjournment. Mr. LaPorte seconded the motion. Roll Call Vote: Tim Bonin – aye, Paula Brouillette – aye, Mitch Cohen – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.

12. Adjournment
Mr. LaPorte made a motion to adjourn the meeting at 8:37 PM. Mr. Bonin seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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