BOS - April 19, 2011

BOS - April 19, 2011

Postby Suzanne Kane » Thu Apr 14, 2011 2:26 pm

Board of Selectmen
Agenda
April 19, 2011

7:00 pm
• Call To Order:

• Chairman’s Announcements

• Citizen’s Forum

1. Meet with Town Moderator and Town Clerk – Town Meeting Review

2. Assign Motions for Annual & Special Town Meeting

3. Ambulance Fee’s – Fire Chief

4. Budget Update – FY12

5. Kopelman & Paige Proposal

6. Town Administrator Evaluation

7. Minutes: April 5, 2011; April 5, 2011 Exec. Session

8. Administrator’s Report

9. Old / New Business

10. Executive Session – Contract Negotiations / Consider Real Estate

11. Adjournment
________________________________________________________________________
Future Agenda Items

May 3rd:
Green Communities Act – Action Plan Presentation Review

June 7th: Annual Appointments

TBD: Policies, Fire Study, EDC Update, Update Master Plan, Housing
Plan/Housing Authority; Finance Department Review; Anonymous
Letter Policy; Meeting w/Webster; Admin’s Update (qrtly)
__________________________________________________________________________
____________________________________________________________________________

BOARD OF SELECTMEN
MEETING MINUTES
APRIL 19, 2011
Approved May 3, 2011

• Call to Order
Mr. Hughes called the meeting to order at 7:01 PM in the Resource Room of the Municipal Center.

ATTENDENCE:
Board: Michael Hughes (Chairman), Tim Bonin, Mitch Cohen, Paula Brouillette, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Keith Menard (Moderator), Fire Chief Kent Vinson.

• Chairman’s Announcements
There were no announcements.

• Citizen’s Forum
No citizens came forward.

1. Meet with Town Moderator and Town Clerk – Town Meeting Review (00.25)
Mr. Keith Menard joined the meeting. He noted openings in the Finance Committee and discussed the process of filling those vacancies. He thanked Mr. LaPorte for extending his time on the Finance Committee during the process. He indicated that Mr. David Highland and Ms. Mary Kathleen Murphy would be filling the vacancies. He noted that he has asked Mr. Jerome Jussaume to fill in for him as the moderator at the Town Meeting should he not be able to make the meeting.
Articles for the STM and ATM were reviewed and discussed.

2. Assign Motions for Annual & Special Town Meeting (21:20)
In the agenda are the lists of Motions and Presenters for the STM and ATM on 5/2/11.
Mr. Guzinski noted the lists of Motions and Presenters for the STM and ATM included in the packet. The Articles were assigned as follows:
STM
Article 1 – Ms. Brouillette
Article 2 – Mr. Cohen
Article 3 – Mr. Bonin
ATM
Article 7 – Mr. Hughes
Article 10 – Mr. LaPorte
Article 11 – Mr. LaPorte
Article 15 – Mr. Bonin
Mr. Guzinski noted that June 13, 2011 is being considered as a possible date for the continuation of the ATM with a backup date of June 20, 2011.
3. Ambulance Fee’s – Fire Chief (25:16)
In the agenda is a memo from Chief Vinson dated 5/13/11 with attachments.
Chief Vinson joined the meeting. He noted that in his meeting with the Finance Committee some concerns were raised regarding the EMS budget. As a result a study was done regarding the rates in surrounding areas. The results of the study were reviewed. Chief Vinson recommends implementing the proposed rates to increase revenue for the ambulance service. Some discussion held. Mr. Cohen suggested that some follow-up discussion take place at some point regarding the allocation of revenue. Mr. Guzinski indicated some numbers could be put together for the next meeting for the Board to review. Mr. Cohen made a motion to accept the fee proposal as presented and implement as of May 1, 2011. Mr. LaPorte seconded the motion. All – Aye. Ms. Brouillette made a motion to have Mr. Guzinski present a list of all fees and a process to review the fees across all departments. Mr. Cohen seconded the motion. All – Aye.

4. Budget Update – FY12 (53:07)
In the agenda is an Executive Summary.
Mr. Guzinski reported on the report issued by the House, Ways, and Means on their recommendations for the FY12 budget. As a result he will put together a budget snapshot for the next meeting to discuss in more detail. Some discussion held.

5. Kopelman & Paige Proposal (58:04)
In the agenda is a letter from Kopelman and Paige dated 4/7/11.
Mr. Guzinski discussed the Kopelman & Paige proposal and compared to the Blatman, Bobrowski & Mead, LLC. He indicated that it would be his recommendation to not reverse the Board’s decision from last meeting and to go through a year of service and reevaluate. Some discussion held. It was the consensus of the Board to remain with Blatman, Bobrowski & Mead, LLC at this time and to reevaluate in one year.

6. Town Administrator Evaluation (65:39)
Mr. Hughes reviewed a summary of evaluation for the Town Administrator. Some discussion held.

7. Minutes: April 5, 2011; April 5, 2011 Exec. Session (76:50)
April 5, 2011: Mr. LaPorte made a motion to approve the minutes of April 5, 2011. Ms. Brouillette seconded the motion. All – Aye.
April 5, 2011 Exec. Session: Mr. LaPorte made a motion to approve the April 5, 2011 Executive Session retaining all saved for 11A. Ms. Brouillette seconded the motion. All – Aye with Mr. Cohen abstaining.

8. Administrator’s Report (80:21)
Mr. Guzinski reported that the Economic Assistance Coordinating Counsel would be holding a hearing on April 26, 2011 in Boston regarding the Orbison Corp./Danlyn Realty, LLC. He inquired as to representation from the Town at the hearing. Ms. Brouillette indicated that she may be able be there. Mr. Guzinski will plan on attending.
Mr. Guzinski distributed the Personnel Policies and Procedures that were voted by the Personnel Committee to forward to the Board of Selectmen for their approval. He asked that the Board review and this would be brought to the next meeting for a second read.
Mr. Guzinski indicated that he has spoken with the Town Clerk regarding the need to alter the precincts. This is due to State Law regarding the numbers of persons allowed in a precinct. The Town Clerk has asked that the Board consider the possibility of a home rule petition to allow Douglas to remain with two precincts. Ms. Brouillette would like to know what the thresholds are for adding a precinct. Some discussion held. It was the consensus of the Board to have Mr. Guzinski move forward and research further.

9. Old/New Business (89:24)
OLD BUSINESS
There was no old business.
NEW BUSINESS
Ms. Brouillette noted Earth Day this Saturday. There will be a cleanup around Town and it is open to all.
Mr. Bonin noted an article regarding unfunded pension liability at the State and Federal levels and suggested hearing from Worcester County Retirement. This will be put on a future agenda.

10. Executive Session – Contract Negotiations/Consider Real Estate (91:55)
Mr. LaPorte made a motion to go into Executive Session at 8:35 PM for the purpose of contract negotiation/consider real estate and to return to regular session for the purpose of adjournment. Mr. Cohen seconded the motion. Roll Call Vote: Michael Hughes – aye, Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Jeffrey LaPorte - aye.
Ms. Brouillette made a motion to come out of Executive Session at 9:32 PM and return to regular session for the purpose of adjournment. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – aye, Paula Brouillette – aye, Mitch Cohen – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.

11. Adjournment
Mr. LaPorte made a motion to adjourn the meeting at 9:32 PM. Mr. Bonin seconded the motion. All – Aye.

Respectfully Submitted,

Lisa Lannon, Recording Secretary
Suzanne Kane
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