BOS - May 3, 2011

BOS - May 3, 2011

Postby Suzanne Kane » Thu Apr 28, 2011 12:16 pm

Board of Selectmen
Agenda
May 3, 2011


7:00 pm
• Call to Order

• Chairman’s Announcements

• Citizen’s forum

1. Worcester Regional Retirement System – Kevin Blanchette, Chairman/CEO

2. FY12 Budget Update

3. Green Communities Act – Action Plan Presentation

4. Octoberfest – Request Direction on Membership

5. Announcement - DCR Consideration to Acquire Land

6. Personnel Policies and Procedures – 2nd Review

7. Request for Parade – Douglas Baseball & Softball

8. Minutes: April 19, 2011; April 19, 2011 Exec Session

9. Annual Appointment Review

10. Administrator’s Report

11. Old/New Business

12. Executive Session – Contract Negotiations

13. Adjournment
__________________________________________________________________________
Future Agenda Items:

May 15th:
Possible Class II Revocation

TBD: Policies, Fire Study, EDC Update, Update Master Plan, Housing
Plan/Housing Authority; Finance Department Review; Anonymous
Letter Policy; Meeting w/Webster; Admin’s Update (qrtly)
___________________________________________________________________________
___________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
May 3, 2011
Approved May 24, 2011


• Call to Order
Mr. Hughes called the meeting to order at 7:01 PM in the Resource Room of the Municipal Center.

ATTENDENCE:
Board: Michael Hughes (Chairman), Tim Bonin, Mitch Cohen, Paula Brouillette, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Kevin Blanchette (Worcester County Retirement System), Mike Zwicker (Planning Board), Jeanne Lovett (Finance Director), Shirley Mosczynski (BFCC), Leiran Biton (Green Communities Project Coordinator), William Cundiff (Town Engineer), Seth Pickering (DOER).

• Chairman’s Announcements
There were no announcements.

• Citizen’s Forum
No citizens came forward.

1. Worcester Regional Retirement System – Kevin Banchette, Chairman/CEO (00:28)
Distributed were the Massachusetts Public Employee Retirement Guide Revised 2.2006 which can be found at http://www.mass.gov/perac/guide/retirementguide.pdf ,
and The Commonwealth’s Pension System: A Good Investment for Massachusetts which can be found at http://www.ci.methuen.ma.us/Documents/R ... stem06.pdf .
Mr. Kevin Blanchette joined the meeting. He discussed the operations of the Worcester Regional Retirement System including historical background, the self-governance of the fund and performance. Some discussion held.

2. FY12 Budget Update (33:19)
In the agenda is a memo from Mr. Guzinski dated 4/29/11.
Mr. Guzinski distributed and discussed the preliminary FY12 budget changes. He discussed the allocation process. He reviewed and distributed the FY12 Budget Recommendation. He recommends that the Board consider a joint meeting with the Finance Committee and School Committee. Some discussion held. Mr. Cohen suggested that a broader view of the funding sources for the school be distributed. He discussed the possible need for additional municipal cuts to preserve critical positions on the School side. Mr. Guzinski noted that any further cuts would involve positions. Ms. Lovette noted the difficult position that the school is in. However, the municipal side has gone without step increases and without filling vacant positions for the past two-years in preparation for this. Some discussion held regarding moving forward with the wind turbine at the High School.

3. Green Communities Act – Action Plan Presentation (55:53)
In the agenda is a memo from the Town Engineer dated 4/29/11 and a copy of the Green Communities Action Plan.
Mr. Leiran Biton, ICF International joined the meeting. He discussed the Green Communities Action Plan for the Town of Douglas. Areas reviewed include: Community Planning Assistance, overview of the Green Communities Act, funding availabilities with acceptance of the Act, action pan overview and timeline. He noted that any information could be obtained from Mr. Cundiff. In addition, he noted that the Building Facilities Construction Committee/Energy Committee has recommended acceptance of this plan. Mr. Biton reviewed each criteria and status in detail, the benefits of becoming a green community, and the process of adoption. Discussion held. Mr. Seth Pickering, DOER, indicated that he would be the contact person moving forward at this time. Mr. Cohen suggested a cost benefit sheet be prepared to help in reviewing whether to adopt. Mr. Cundiff noted that the Energy Committee has been working on this and does endorse and recommend that the Selectmen adopt this. He will report any questions/concerns to the Energy Committee and report back to the Board.

4. Octoberfest – Request Direction on Membership (100:10)
In the agenda is a memo from Ms. Kane dated 4/29/11, a letter to Mr. Kenneth LaHue dated 4/26/11, memos from St. Pierre dated 4/27/11, 4/14/11, application for Board/Committee.
This item was passed over.

5. Announcement – DCR Consideration to Acquire Land (100:17)
Letter from Thomas LaRosa dated 4/7/11, Certificate of Announcement.
Mr. Hughes read the letter from Department of Conservation and Recreation and Certificate of Announcement dated April 7, 2011. The map of the area was reviewed. Mr. LaPorte noted concerns regarding the State acquiring more Douglas land and impeding growth. The drain of emergency services due to the public beach area was noted. Much discussion held. It was the consensus of the Board to invite Representative Kevin Kuros and Senator Moore to a future meeting to discuss the concerns of the Board. A list of requests should be presented.

6. Personnel Policies and Procedures – 2nd Review (135:39)
In the agenda is a memo from Mr. Guzinski dated 4/29/11, Personnel Policies and Procedures for the Town of Douglas.
Mr. Guzinski noted that the policies have been updated. Town Counsel has reviewed it and comments are included. He noted that this will take some time to review and indicated any questions can be directed to him.

7. Request for Parade – Douglas Baseball & Softball (138:12)
In the agenda is a letter from Dan Sheehan received 4/26/11.
Mr. Guzinski read a letter from Dan Sheehan from the Douglas Baseball & Softball requesting permission for a parade on May 15, 2011. He noted that he has spoken with the Police Chief and other municipal officials that would be involved and they have no problem with it. Mr. Guzinski recommends approval. Mr. Bonin made a motion that the Douglas Youth Baseball and Softball Association are able to hold a small parade on Sunday, May 15, 2011 with the parade route set forth in the letter, that will begin at 3:00 PM. Mr. LaPorte seconded the motion. All – Aye.

8. Minutes: April 19, 2011; April 19 2011 Exec. Session (139:48)
April 19, 2011: Mr. Cohen made a motion to approve the meeting minutes of April 19, 2011. Ms. Brouillette seconded the motion. All – Aye.
April 19, 201 Exec. Session: Mr. LaPorte made a motion to approve the minutes of the April 19, 2011 Executive Session and retain all. Mr. Cohen seconded the motion. All – Aye.

9. Annual Appointment Review (140:53)
In the agenda is a memo from Ms. Kane dated 4/26/11 and a list of appointed Boards/Committees, a letter from Ms. Kane dated 4/26/11 to all with expired terms, a memo from Ms. Kane dated 4/26/11 to all Chairs.
Ms. Kane discussed the annual appointment review and noted the list of appointed boards/committees for the Board’s review. This will be included on the June 7, 2011 agenda.

10. Administrator’s Report (141:46)
Mr. Guzinski discussed the health reform legislation. He noted a draft letter to Senator Moore requesting support for the reform. It was the consensus of the Board to send out the letter. It was suggested that members of the Board also call Senator Moore requesting support.
Mr. Guzinski discussed the delegation of approval of contract amendments with regard to the School Building Project. He recommends that the Board approve to delegate that authority to the School Building Committee. Mr. Cohen further discussed the practice of this. It was suggested that a list of changes be provided to the Board. It was also suggested to allow the School Building Committee to authorize both Mr. Guzinski and the Chair and Vice Chair to approve matters of sensitivity and urgency. Mr. Cohen made a motion to delegate the contract signing authority to the School Building Committee for the School Building Project as presented. Mr. Bonin seconded the motion. All – Aye.

11. Old/New Business (150:42)
OLD BUSINESS
Mr. LaPorte noted the need to revisit the Sign Bylaw and suggests that it be sent to the Planning Board for review and input. Further, that a public hearing be held for changes. It was also suggested that Town Counsel review the proposed Sign Bylaw. It was suggested that a list be prepared on how other Towns handle this.

NEW BUSINESS
Mr. Bonin questioned if citizens could take the option of paying additional taxes if they choose. This could be a way to bring in revenue. Mr. Guzinski will look into this.
Mr. Hughes indicated that the Annual Town Election is next Tuesday. He suggests that this Board reorganize at the next meeting.

12. Executive Session – Contract Negotiations (159:58)
Mr. LaPorte made a motion to go into Executive Session at 9:40 PM for the purpose of contract negotiations and to return to regular session for the purpose of adjournment. Mr. Cohen seconded the motion. Roll Call Vote: Michael Hughes – aye, Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Jeffrey LaPorte - aye.
Mr. LaPorte made a motion to come out of Executive Session at 10:09 PM and return to regular session for the purpose of adjournment. Mr. Cohen seconded the motion. Roll Call Vote: Tim Bonin – aye, Paula Brouillette – aye, Mitch Cohen – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.

13. Adjournment
Mr. LaPorte made a motion to adjourn the meeting at 10:10 PM. Mr. Bonin seconded the motion. All – Aye.

Respectfully submitted,

Lisa Lannon
Recording Secretary
Suzanne Kane
Moderator
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