BOS - May 24, 2011

BOS - May 24, 2011

Postby Suzanne Kane » Thu Jun 02, 2011 1:05 pm

Board of Selectmen
Agenda
May 24, 2011

7:00 pm

• Call to Order

• Reorganization

• Chairman’s Announcements

• Citizen’s Forum

1. Road Use Approvals – Tri-State Trek & Northern RI Fireman’s Parade

2. Personnel Policies & Procedures – 3rd Review

3. Approve Scope & Budget Agreement for Elementary/Middle School Project

4. FY12 Budget Discussion/Recommendation

5. Discuss DCR Land Purchase – Letter to DCR

6. Minutes: May 3, 2011; May 3, 2011 Exec. Session

7. Administrator’s Report

8. Old/New Business

9. Executive Session – Contract Strategy

10. Adjournment
____________________________________________________________________________
Future Agenda Items:

June 7th:
7:00 pm Sen Moore & Rep Kuros; Annual Appointment’s

Aug 2nd: 7:05 pm Hearing: Madden Way & Sunset Drive Eminent Domain Taking

TBD: Policies, EDC Update, Update Master Plan, Housing
Plan/Housing Authority; Finance Department Review; Meeting w/Webster
__________________________________________________________________________
__________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
May 24, 2011
Approved June 21, 2011


• Call to Order
Mr. Guzinski called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDENCE:
Board: Michael Hughes (Chairman), Tim Bonin, Mitch Cohen, Hal Davis, Jeffrey LaPorte, Michael Guzinski (Town Administrator).
Other Staff and Citizens: Chief Foley, Lt. Miglionico, Debbie Heinz (Personnel Board), Jeanne Lovett (Finance Director), and William Heinz.

• Reorganization
Mr. Guzinski asked for nominations for Chairman. Mr. LaPorte nominated Mr. Bonin. Mr. Davis seconded. There were no other nominations for Chairman. Vote for Mr. Bonin for Chairman. All – Aye. Mr. Guzinski turned the meeting over to Mr. Bonin. Mr. Bonin asked for nominations for Vice Chairman. Mr. LaPorte nominated Mr. Hughes. Mr. Davis seconded the nomination. Vote for Mr. Hughes for Vice Chairman. All – Aye.

• Chairman’s Announcements
There were no announcements.

• Citizen’s Forum
Debbie Heinz joined the meeting. She distributed and read the recommendation of the Personnel Board to give non-union employees a 3% COLA with no step increase.

1. Road Use Approval – Tri-State Trek
In the agenda is a letter from Tri-State Trek dated 5/15/11, list of route, certificate of insurance, and application for use of property.
Mr. Guzinski discussed the request for a Tri-State Trek and noted the proposed route. This has been forwarded to Fire and Police who have no problem with this. Some discussion held. Mr. Cohen made a motion to approve the use of Town Roads for the purpose of the Tri-State Trek. Mr. LaPorte seconded the motion. All – Aye.
Mr. Guzinski read a letter from Chief Vinson requesting the use of roads for a Northern Rhode Island Firemen’s League Parade on June 12, 2011. The Police Chief has no issues. Mr. LaPorte made a motion to approve the request of Chief Vinson as presented. Mr. Hughes seconded the motion. All – Aye.

2. Personnel Policies & Procedures – 3rd Review
In the agenda is a memo from Mr. Guzinski dated 5/13/11.
Mr. Guzinski discussed the status of the Personnel Policies and Procedures. He indicated that this is the Board’s third reading. The Personnel Board is currently reviewing the comments from Counsel. He recommends that this be tabled until the Personnel Board is prepared to represent. Any questions can be directed to Mr. Guzinski.

3. Approve Scope & Budget Agreement for Elementary/Middle School Project
Included in the agenda is information from the Massachusetts School Building Authority (MSBA).
Mr. Guzinski noted information included in the packet from the MSBA, which includes the project scope and budget agreement for Elementary and Middle School Project. MSBA requires the approval of Board on these documents. Town Counsel has reviewed and has no issue with the documents. Mr. LaPorte made a motion to approve both the scope and budget agreements for the Elementary and Middle School Project and to authorize Mr. Guzinski to execute on behalf of the Town. Mr. Hughes seconded the motion. All – Aye.

4. FY12 Budget Discussion/Recommendation
In the agenda is a memo from Mr. Guzinski dated 5/13/11, the FY12 budget proposal.
Ms. Lovett joined the meeting. Mr. Guzinski discussed the FY12 budget in detail. He gave a background on the FY12 budget analysis and an overall summary. He noted two positions in the municipal budget that will be eliminated due to attrition. He noted he met with the Finance Committee last evening to review this budget and the Public Hearing will be held on June 6, 2011. The School Committee will meet tomorrow evening to discuss the budget. Discussion held and concern noted regarding the tight budget. Mr. Guzinski discussed the reasons for his recommendation regarding the 1.5% COLA and step increase for non-union personnel. He noted that some consideration should be given moving forward to a longevity benefit proposal. Some discussion held. Mr. Cohen made a motion to accept the Administrator’s recommendation for the FY12 budget. Mr. Hughes seconded the motion. All – Aye.

5. Discuss DCR Land Purchase – Letter to DCR
Mr. Guzinski discussed the suggestion to send a letter to the Department of Conservation and Recreation (DCR) in regard to their proposed land purchase. Mr. Davis indicated he would like to see the DCR make a presentation as to their approach in land takings. Mr. Guzinski indicated that Representative Kuros and Senator Moore have been asked to come in for the June 7, 2011 meeting and they have accepted. It was agreed that DCR be asked to attend a subsequent meeting and that the Board hear what Representative Kuros and Senator Moore have to say.

6. Minutes: May 3, 2011; May 3, 2011 Exec. Session
May 3, 2011: Mr. Hughes made a motion to approve the minutes of May 3, 2011 as presented. Mr. Cohen seconded the motion. All – Aye.
May 3, 2011 Exec. Session: Mr. LaPorte made a motion to approve the Executive Session minutes of May 3, 2011, retaining items 12 c and 12 d. Mr. Hughes seconded the motion. All - Aye.

7. Administrator’s Report
Mr. Guzinski had no report.

8. Old/New Business
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Bonin welcomed Mr. Davis to the Board and acknowledged Ms. Brouillette for all the work she has done.

9. Executives Session – Contract Strategy
Mr. LaPorte made a motion to go into Executive Session at 7:51 PM for the purpose of contract strategy and to return to regular session for the purpose of adjournment. Mr. Hughes seconded the motion. Roll Call Vote:, Mitch Cohen – aye, Hal Davis – aye, Tim Bonin – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.
Mr. Hughes made a motion to come out of Executive Session at 9:49 PM and return to regular session for the purpose of adjournment. Mr. Davis seconded the motion. Roll Call Vote: Tim Bonin – aye, Hal Davis – aye, Mitch Cohen – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.

10. Adjournment
Mr. Cohen made a motion to adjourn at 9:50 pm. Mr. Hughes seconded the motion. All - aye.


Respectfully submitted,

Lisa Lannon
Recording Secretary
Suzanne Kane
Moderator
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Joined: Wed May 25, 2005 2:01 pm

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