Minutes July 28, 2015

Moderator: Ellie Chesebrough

Minutes July 28, 2015

Postby Ellie Chesebrough » Wed Aug 26, 2015 8:56 am

Simon Fairfield Public Library
July 28, 2015
Trustee Meeting

Present: Joe Biagioni, Ramona Lachapelle, Danielle Morrow, Ellie Chesebrough, Betty Holden, Barbara VanReed, Kate Anderson and Justin Snook
Absent: Karen Boyle

The meeting was called to order at 7:10 PM.

The minutes for June 23, 2015 were accepted.

Treasurer’s Report
There was no Treasurer’s Report.

Director’s Report
• The book sale was a great success. $583.70 in sales. Bihiga well-attended. 13 listened to all or most of the talk. More filtered in and out.
• Over 100 kids are signed up for Summer Reading. Programs are very well-attended. Revolutionary War Museum and talk was awesome, as was the fire station visit (with police department and highway department).
• Continuing to weed, delete, and reclassify to get collections under control. Added 8 volunteers who have worked a total of 34 hours to help. Created a cataloging procedures manual.
• Added 177 new items to the collection.
• Re-arranging some things, throwing out other things, thinking about buying new things to make the library more functional, beautiful, and usable.
• Second teen advisory group meeting yesterday, elected a president, establishing plans and communications.
• Studying architectural plans, grant opportunities, meeting with architect on Thursday.
• Steadily revamping website
• Completed ARIS report for FY15 to the Massachusetts Board of Library Commissioners.
• Reached out to area public libraries to discuss possible collaborations.
• Created a public Minecraft server.
Old Business
• Building renovation.
Snook had met with the Building Consultant from the MBLC about grant possibilities for the renovation. No grants are available unless a bigger renovation costing $10 million resulting in the town’s share being approximately $5 million. The town voted down a larger renovation project in 2005 and the State will not fund a smaller project. There is a 50-50 grant offered by the Massachusetts Historical Commission for windows and brick re-pointing and the Library is on the Historical Register. The proposed elevator should go to the third floor. Revisions that may need addressing include load bearing walls, changing the meeting room space to a children’s programming area, moving the rest rooms upstairs to where the work room is currently, move the main circulation desk downstairs, and designating the front door facing the street as an emergency exit. If the front doors were to be kept as a permanent ingress/egress, additional staff would be needed to monitor. Snook noted that the third floor would be used mostly for storage but does need handicapped accessibility to be used. It was questioned whether a chimney was necessary for propane heating. Snook suggested waiting to make a decision about when to pursue funding until after he meets with the architect.
• Front steps. The steps are completed and beautiful landscaping complement the building’s look.

New Business
• Chimney repair. Work will begin in mid-August.
• Air conditioning. Repairs have been completed.
• Long-range Plan. Snook is gathering community input through a survey which is available online as well as on paper at the library, senior center.
• Technology upgrades. Snook requested funds totaling $1700.00 to upgrade the wireless modem, get a new networkable printer and purchase three new computers to replace outdated ones. A motion to fund this request, not to exceed $1800 from LIG/MEG funds was made, seconded and passed unanimously.
• Space Management. Snook requested funds to purchase attractive furnishing. A motion to fund this request, not to exceed $2000 from the Simon Fairfield Trust Account was made, seconded and passed unanimously.
• Friends. Chesebrough reported that the Boy Scouts did an excellent job of moving items out and in of the Library for the book sale. She also noted that the Friends have a yearly budget and requests for consideration should be made before the annual meeting in April.

The next meeting is scheduled for August 25th.

The meeting adjourned at 8:51 PM.

Respectfully submitted,

Ellie Chesebrough, Secretary
Ellie Chesebrough
Posts: 92
Joined: Tue Nov 08, 2011 9:55 am

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