Minutes December 1, 2015

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Minutes December 1, 2015

Postby Ellie Chesebrough » Mon Feb 22, 2016 8:15 am

Simon Fairfield Public Library
December 1, 2015
Trustee Meeting

Present: Joe Biagioni, Danielle Morrow, Ramona Lachapelle, Ellie Chesebrough, Betty Holden, Kate Anderson, Barbara VanReed, Kevin Sughrue and Justin Snook.

The meeting was called to order at 7:05 PM with the Board of Selectmen for the purpose of jointly appointing a Trustee to serve until the next election filling a vacancy. It was moved, seconded and unanimously accepted in a roll call vote to appoint Kevin Sughrue for a term until the next election.

Chairman Biagioni welcomed new Trustee Kevin Sughrue to the Board.

The minutes for October 27, 2015 were accepted.

Treasurer’s Report
The signatures for the Unibank account have been changed over. A full report will be given at the next Trustees’ meeting.

Director’s Report
Upcoming Events:
• Adult coloring group is becoming a weekly event on Tuesdays at 6:00 pm.
• December 3 @ 6:30: Greatest Book Club Ever will discuss Dan Brown's Inferno.
• December 8 @ 6:30: Adult Book Club will discuss The Light Between Oceans by M. L. Stedman.
• December 10 @ 6:00: Young Readers Club discusses Stormbreaker by Anthony Horowitz.
• December 10 @ 7:00: Dreamer's Workshop will discuss dreams, dream meanings, and how to facilitate & share dreams.
• December 17 @ 6: Book Bunch will discuss Seagull's Don't Eat Pickles by Erica Farber
• December 17 & 7: Parenting Discussion Group with Catherine Lynch: small group discussion for parents who want to commiserate with other parents.
• Reading to Cooper and Lego Clubs are currently full for the foreseeable future. We'll work on making more spots.
Webster First Federal Credit Union:
They donated $500 to go toward the purchase of a new book drop raised from employees paying to wear jeans to work.
Adult Programing Woes:
We aren't getting much attendance for adult programming so far. We are in competition with surrounding libraries, other local institutions, and people's busy lives, so it may not be the most effective use of our time and energy at this point. I'll keep trying to get some ongoing social groups off the ground. Trustees encouraged the Director not to get too discouraged; sometimes time can help.
Collection Reclassification:
I am putting my all into reclassifying the entire collection. I'm trying to expedite that process so I will have more data to draw from for collection development (as well as make up for a decades-long lack of collection maintenance). It is a quiet project that lacks any glamour, but a necessary one.

Old Business
Building renovation: The abutter from whom the Library was trying to get a right of way easement is no longer in favor of this. He feels it will lower his property value. Biagioni and Snook will meet with the abutters to determine the easement. Since this affects the building project and there is potential to clarify and simplify the right of way, a new traffic pattern may form.

Book Drop: It should be delivered within 2 or 3 weeks. The total cost including delivery is $1500. It was moved, seconded and passed to pay for the book drop using the $500 donation from the Webster First Credit Union and $1000 from the existing Library donations account.

Clock: The, because of its size, will cost $250 over the original $500 quote. It was moved, seconded and passed to pay for the increased cost from the Simon Fairfield Trust account.

Friends: In January the Friends will be sending out flyers for new memberships and renewals. Blackstone Valley Vocational School will be contacted for the printing.

New Business
Website Contract: There is a one-time upgrade cost for the website of $325 which will make it more mobile friendly and with a better back end. It was moved, seconded and passed to pay for this upgrade using LIG/MEG funds.

Building thoughts: Van Reed noted the impact the $2.5 million building project will have on the town. The report from the Strategic Budget Committee indicated an operating budget $2.5 million short fall for the next year. There are unfunded state mandates affecting the schools and State aid is flat-lined. Sughrue suggested investigating a possible grant from the Knights of Columbus for handicapped accessibility as well as a State agency which funds handicapped access. Snook will report on the amount of building repairs the Trustees have paid for with their funds since June 1st.

The next meeting will be December 29, 2015.

The meeting adjourned at 8:43 PM.

Respectfully submitted,

Ellie Chesebrough, Secretary
Ellie Chesebrough
Posts: 105
Joined: Tue Nov 08, 2011 9:55 am

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