Minutes November 29, 2016

Moderator: Ellie Chesebrough

Minutes November 29, 2016

Postby Ellie Chesebrough » Mon Mar 27, 2017 2:58 pm

Simon Fairfield Public Library
November 29, 2016
Trustee Meeting

Present: Danielle Morrow, Barbara Van Reed, Ellie Chesebrough, Kate Anderson, Betty Holden, Kevin Sughrue, Ramona Lachapelle and Justin Snook.
Absent: Joe Biagioni.

The meeting was called to order at 7:05 PM

Vice-Chair Morrow presided over the meeting.

The minutes for October 25, 2016 were accepted with one abstention from Morrow.

Treasurer’s Report
Snook presented a Treasurer’s report. It was explained that the materials budget was over by about $5000 due to when new books are published. The fall is a busy publishing time. The water/sewer expense was questioned and Snook will check on it. The report was accepted.

Director’s Report
Circulation has decreased slightly, 4% over last year. The number of people entering the library was 3,576 for the month. The C/W MARS Users Council is discussing collection development guidelines. Snook is on C/W MARS’ Evergreen Task Force which will review satisfaction with the circulation software and address improving the search functionality among other things. Snook also reported that Tix Keeper is live allowing for museum passes to be reserved from the Blackstone Valley Libraries group. The Event Keeper calendar will link all the Blackstone Valley Libraries to what’s happening in all libraries. A floating collection of large print titles will begin among the Blackstone Valley Libraries. “Breeze” (from Boopsie) is an app Snook is designing to make easier use of iPhones and Androids with downloadable material. This will dovetail nicely with school outreach and e-cards beginning with the 6th grade who will be taught how to access online materials, with parents’ permission.

Old Business
• Building Renovation
The Public Hearing for the Parking Lot has been scheduled for December 13th at 8:15 PM.

Snook had emailed the Trustees the guidelines for when ADA requirements are needed as a result of capital expenditures on the Library.

Snook presented several options for carpet replacement. The Carpet Lover presented a couple of options, $9,088 to re-carpet the main floor, $5,136 to re-carpet the stairs to the Wallis Room as well as the lower stairs and the Carrick Room. The $9,088 does not require 3 bids because it was under $10,000, it was moved, seconded and passed unanimously to spend $9,088 for carpeting the main floor and take money from the Trust Fund to pay for it. The second carpeting proposal will be discussed at the January meeting.
• Policies
The Board moved, seconded and passed unanimously Snook’s proposal for the Circulation Policy. Asset retention will be discussed at a future meeting.
• Authorize Signatures
It was moved, seconded and passed unanimously to authorize Barbara Van Reed as the primary signer and Ramona Lachapelle as the secondary signer for vouchers.

It was moved, seconded and passed unanimously to authorize Barbara Van Reed, Ramona Lachapelle or Joe Biagioni as signers for the payroll.

New Business
It was noted with sadness the passing of former Trustee Lilian Cencak, expressing appreciation for her many years of service in this role.

The next meeting is scheduled for January 24, 2017

The meeting adjourned at 8:29 PM.

Respectfully submitted
Ellie Chesebrough, Secretary
Ellie Chesebrough
Posts: 105
Joined: Tue Nov 08, 2011 9:55 am

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