Minutes January 24, 2017

Moderator: Ellie Chesebrough

Minutes January 24, 2017

Postby Ellie Chesebrough » Mon Mar 27, 2017 2:59 pm

Simon Fairfield Public Library
January 24, 2017
Trustee Meeting

Present: Joe Biagioni, Danielle Morrow, Barbara Van Reed, Ellie Chesebrough, Kevin Sughrue, Ramona Lachapelle and Justin Snook.
Absent: Kate Anderson and Betty Holden

The meeting was called to order at 7:08 PM

The minutes for November 29, 2016 were accepted.

Snook presented a Treasurer’s report. He noted that increases in income into the revolving account would be adjusted on the Annual Town Meeting article that deals with these accounts. He had checked on the Water/Sewer Bill and it was correct.

Director’s Report
• Snook has boxed some of the older Friends’ books to be shipped to Better World.
• The historical collection has been enhanced through the hard work and quality knowledge offered by two outstanding volunteers.
• A floating audio collection will commence in the Spring with the Blackstone Valley Libraries group, similar to the floating collections of large print currently circulating.
• There is a Library Legislative Breakfast at the Sutton Library on February 3 opened to all that would like to attend. Local State legislators as well as staff from the Massachusetts Board of Library Commissioners, C/W MARS and staff, friends, and trustees from local libraries will be in attendance.

Old Business
Building Renovation

• Biagioni reported that he has a verbal quote for moving the wall for the ingress/egress of the parking lot. He will be getting a written quote. By moving the wall it will increase the width from 15 feet to 18-20 feet. Since the wall also need to be repaired, this can be done as well at this time.
• The carpet has been installed on the main level in the Library. There were extra tiles/squares which can be used when the remaining areas are carpeted. Snook will get a revised estimate for the February meeting.

Snook presented a revised letter to be sent to patrons with materials that have been overdue after 28 days. It was moved, seconded and passed unanimously to accept this policy as it was presented.

Chesebrough reported that flyers for the 2017 membership campaign would mailed within the week.

New Business
Director’s Review
Biagioni will present Snook with his review.

FY2018 Budget
Snook presented two FY2018 budgets, one that included steps and one that did not. He noted increases due to adding a fax line, a postage line, and if there are no steps – increasing the number of hours opened. There was some concern about continuity in the hours opened and there was some talk about opening on Fridays. It was moved, seconded and voted unanimously to accept the 2 budget proposals.

Snook requested two new computers to accommodate the need for their use by the staff to do their jobs. One would be in the workroom and one would be used for the historical inventory now housed in the basement. No additional costs would be assessed by C/W MARS. It was moved, seconded and passed unanimously to use LIG/MEG grant funds not to exceed $900 to acquire these two computers.

The next meeting is scheduled for February 28, 2017.

The meeting adjourned at 7:55 PM.

Respectfully submitted
Ellie Chesebrough, Secretary
Ellie Chesebrough
Posts: 91
Joined: Tue Nov 08, 2011 9:55 am

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