Minutes October 24, 2017

Moderator: Ellie Chesebrough

Minutes October 24, 2017

Postby Ellie Chesebrough » Tue Dec 19, 2017 11:13 am

Simon Fairfield Public Library
October 24, 2017
Trustee Meeting

Present: Joe Biagioni, Danielle Morrow, Barbara Van Reed, Ellie Chesebrough, Kate Anderson, Kevin Sughrue, and Justin Snook

Absent: Ramona Lachapelle and Betty Holden.

The meeting was called to order at 7:06 PM

The minutes for September 26, 2017 were accepted as corrected.

Treasurer’s Report
• The Carrick Fund received $720 from the Greater Worcester Community Foundation.
Director’s Report
• Circulation in September was slow. An increase was noted for the Gale databases due to their availability in the schools.
• For a program in June, 2018 the Blackstone Valley Authors and Artisans Festival has invited the Douglas, Grafton and Sutton libraries to help plan. Karen Boyle from the Whitin Community Center made the initial contact for this event.
• The windows in the foyer of the Library are being used as a community bulletin board; the left side is reserved for library events in the Blackstone Valley, the right side is reserved for community events.
• MASSLNC associated with libraries using the Evergreen Software is having a conference at Fort Devens. Snook will be presenting a talk on the floating collections that the Blackstone Valley Libraries are trying.
• Rebecca Doyon Lavallee has been hired as the Library Assistant. Snook is currently interviewing candidates for the page position.

Old Business
Building Renovation
• Parking Lot: Signs and rails have been installed. The Highway Department found more crushed stone that has completed the porous pavement. Adam Furno, Building Facilities Manager, will look into why the spotlight does not work aimed at the parking lot. A quote was received from Weston Nurseries for American Junipers, a native plant which is hardy, to be planted on the back border to serve as a buffer for the building behind the library. Each juniper costs $35 each. It was moved, seconded and passed unanimously to order ten junipers, not to exceed $400 using funds from the Building Donations fund.
• Historical Collections: Binders are being used which document the South Street cemetery. East Coast Video in Thompson, Connecticut can convert Super 8 film to a DVD. This would be for the film Howard Ballou has of old Highway activities in the 1940s.
• Grants: No news on recent grants for which the Library has applied.
• Vanguard accounts: Town Administrator Wojcik will be talking with Town Counsel Bowen tonight about this topic.

Resident Kristen Stevens approached the Friends to exercise her former employer, Texas Intruments’, offer to fund up to $1000 for her volunteer activity of sorting Friends books. The Octoberfest book sale brought in $777.67.

New Business
• Environmental Monitoring Report
Tabled until the November meeting.
• Programming
Snook suggested a change in spending money for programming. The Cultural Council’s generosity in funding big ticket programs which may cost as much as $350-$400 per program and not yield an audience that proportionately is cost effective might be replaced with a year round programming allowance of $1500 which could be used to fund talented artists that have a more managed fee. Deb Hudgins, who charges $55/session to which many Douglas children come, is an example. It was moved, seconded and approved unanimously to spend $1,040 in the Carrick Fund to hire Deb Hudgins for weekly programs until February 27, 2018.

The next meeting is scheduled for November 28, 2017. A motion was made, seconded and approved unanimously to change the December meeting date to December 19th.

The meeting adjourned at 7:58 PM.

Respectfully submitted
Ellie Chesebrough, Secretary
Ellie Chesebrough
Posts: 120
Joined: Tue Nov 08, 2011 9:55 am

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