Personnel Minutes 2010-02-16

Moderator: BettyAnn

Personnel Minutes 2010-02-16

Postby BettyAnn » Wed Nov 23, 2011 1:51 pm


February 16, 2010

Members Present: Ellie Chesebrough, Sharon Brotherton, Lois Garrison, BettyAnn McCallum

 PUBLIC HEARING: The meeting today with employees to discuss the “Policies and
Procedures for the Town of Douglas” was postponed due to snow. We will meet on
Monday, Feb. 22nd at 2:00 p.m. Sharon will post it.
At the request of the Town Accountant, we should discuss the Sick Bank and how it is
managed at Monday’s meeting. BettyAnn also mentioned a new law about identity theft
and that any personal information regarding employees (social security numbers, etc.)
MUST be kept under lock and key. This should also be mentioned and we should check
to make sure it is covered in the policy book

 POLICY AND PROCEDURES: SECTION 6.4.4: BettyAnn questioned the wording
of this section regarding health insurance premiums for employees on unpaid leave.
Mike came to the meeting to review and agreed that the wording should be changed to:
6.4.4 Fringe Benefits During Leave
During any leave of absence without pay, all benefits including seniority calculations, that are normally accrued shall be frozen until the employee returns to work. All insurance benefits paid by the Town shall terminate during an unpaid leave of absence. The employee may retain membership in the Town's plans for health and life insurance for the duration of an approved leave of absence without pay, with the approval of the appointing authority and Town Administrator. The employee shall be responsible for paying the full cost of those benefits, including the portion normally paid by the Town. An exception to this would be employees on an approved unpaid FMLA leave of absence shall continue to receive health insurance, with the Town continuing to provide its share of the premiums.

BettyAnn also suggested changing the name of the Sick Leave Bank Authorization to Sick Leave
Bank Enrollment Form to make it less confusing.

 HOLIDAYS: Ellie presented a proposal to give all employees that work 20 or more hours a week 11 paid holidays, regardless of what day of the week the holiday falls (either an alternative day off or pro-rated pay, based on number of hours normally worked).
A motion was made and seconded to present the change to the Personnel Bylaw regarding holidays as follows at the Annual Town Meeting in May:
All regular and full-time employees are entitled to eleven (11) paid holidays during the year:
• New Year’s Day
• Martin Luther King Day
• Presidents Day
• Patriots Day
• Memorial Day
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving Day
• Christmas Day
In addition, for full-time employees and 20 hours+ part-time employees regularly scheduled to work the day before Christmas, they shall receive pay for the normal work hours designated as closed on Christmas Eve.

If a legal holiday falls on a Friday or weekend for those whose regular work week is Monday through Thursday, the employee is to be given an alternative day off which falls within the same pay period. The actual day will be determined by the Supervisor and/or Department Head and the employee.

A part-time employee who is regularly scheduled to work 20 or more hours per week will be provided with a pro-rated holiday pay based on the normal number of hours worked a week divided by 4.

Employees working less than 20 hours per week do not qualify for holiday pay.

Non-exempt full-time and part-time employees performing their official duties on a holiday and employees performing emergency work on a holiday shall be paid at the rate of one and one-half times their basic hourly rate of compensation.

 NEXT MEETING: Tuesday, March 30th, 2010, at 2 p.m. Sharon will post.
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