Personnel Minutes 2012-02-06

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Personnel Minutes 2012-02-06

Postby BettyAnn » Thu Mar 01, 2012 11:48 am


February 6, 2012

Members Present: Ellie Chesebrough, Debby Heinz, BettyAnn McCallum
Non-Members: Mike Guzinski, Jeanne Lovett, Pam Holmes, Rick Colonero, Maria Lajoie, Jane Alger, Steve Zisk, Michael Yacino

• MINUTES: Minutes from January 10, 2012, accepted as written.

• OVERTIME: The amended overtime policy (S. 5.18 of the Policies and Procedures manual) were approved by the Selectmen and Mike has sent out notices to departments.

• PLANNING & CONSERVATION AGENT: Steve Zisk submitted a revised job description for the Board to grade. He will attend our next meeting to discuss our recommendation.

• BUILDING FACILITIES MAINTENANCE MANAGER: Rick Colonero reiterated his disappointment in the lower score given to his position (a drop from 375 to 250) and wanted to point out that his position maintains $7 million worth of real estate and is responsible for the budget for this department.

• PERSONNEL BYLAW: After reviewing the draft which Mike submitted, the Board was unhappy with the new definitions and categories which gave benefits to employees that worked less than 20 hrs. per week. The final draft must be submitted by March 2nd to appear on the warrant for the May 7th Annual Town Meeting. It is the consensus of the Board that employees who work less than 20 hrs. per week should receive no benefits. Mike commented that it is common for municipalities to offer benefits to part-time employees. BettyAnn noted that she spoke with the towns of Blackstone, Charlton, Grafton and Hopedale and none of them gave benefits to people who worked less than 20 hrs. Currently 4 departments have employees in this category receive some benefits—they would be grandfathered. The Board decided to present both bylaws at a public hearing on February 22nd and take comments from employees.

• MEETING MINUTE TAKER: Rating this position was put on hold because of a request by Bill Cundiff to review the job description with Mike. Maria Lajoie spoke to the fact that she had filed a grievance because most of the duties listed on the minute taker’s job description for Planning Board were done by her. She stated that the minute taker only attends the meetings, transcribes and distributes the minutes. She noted that this was highlighted in her grievance. Debby explained to her that it was asked that the Minute Taker job description be rewritten when the grievance was discussed as the current job description was actually describing two jobs.

• ORGANIZATIONAL CHART: Mike will provide the Board with an organizational chart for town government.

• STIPEND POSITIONS: The Board is still unsure of what to do with these positions. Debby asked Jeanne if they would be on the Compensation Chart as seen in the Annual Town Meeting Book and she said not this year.

• CONTRACTUAL POSITIONS: The Board would like job descriptions for all contractual positions so that we have a complete file of all positions. Mike will send us copies of everything he has on file.

• NEW MEMBER: Michael Yacino was appointed (Town Clerk’s appointee) and was sworn in. Debby will provide him with some information prior to our next meeting.

• PUBLIC HEARING: Wednesday, February 22, 2012, at 2:00 p.m.

• NEXT MEETING: Monday, February 27, 2012, at 2:00 p.m. Debby will post both.
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