Personnel Minutes 2013-07-16

Moderator: BettyAnn

Personnel Minutes 2013-07-16

Postby BettyAnn » Thu Aug 29, 2013 10:07 am

DOUGLAS PERSONNEL BOARD
July 16, 2013
Members Present: Ellie Chesebrough, Debby Heinz, Bob Holmes, BettyAnn McCallum
Non-members:

 MINUTES: Minutes from June 4, 2013, accepted as written.
 PART-TIME CONSERVATION AGENT: Steve Zisk had written a letter to the Board that was received at our last meeting and forwarded to Mike to respond to. Bob felt that the Board should send an acknowledgement to Steve and tell him that his letter had been given to Mike. Ellie will send a short response.
 CONFIDENTIAL DATA: Debby presented the Board with a new point system for rating employees who handle confidential data. After some editing, the Board agreed that this would be incorporated into our new Position Evaluation Manual that Kris is working on.
VOTE: THE BOARD VOTED UNANIMOUSLY TO ACCEPT THE RATING CHART FOR CONFIDENTIAL DATA DATED 7/16/13.
Debby has put together a chart showing which employees have access to confidential materials. **Board members will use this new rating sheet to rate positions for our next meeting.
 EXPERIENCE & EDUCATION: Board members felt that it was still difficult to separate education and experience when rating positions because most job descriptions say either/or. After making a few amendments to the sheet that Debby presented, the Board decided to combine the two factors.
 VOTE: THE BOARD VOTED UNANIMOUSLY TO ACCEPT THE RATING CHART FOR EDUCATION/EXPERIENCE DATED 7/16/13.
 BOARD OF HEALTH: Rating of this position was held off until our next meeting.
 BYLAW: Mike sent members a copy of the new bylaw as it pertains to the Special Act. Since Mike was away, discussion was put off until the August meeting.
 FACILITIES MAINTENANCE MANAGER: The Board has received no information on this position (retirement). Ellie will send Mike an email.
 FIRE DEPARTMENT: There has been a new position created in the fire department. We need job descriptions for Assistant & Deputy Fire Chiefs.
 NEXT MEETING: Tuesday, August 20, 2013, at 2:00 p.m. Debby will post.
BettyAnn
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