BOS - May 1, 2012

BOS - May 1, 2012

Postby Suzanne Kane » Thu Apr 26, 2012 12:22 pm

Board of Selectmen
May 1, 2012

7:00 pm
• Call to Order
• Chairman’s Announcements
• Citizen’s Forum

7:05 pm
1. Layout Hearing – Briarwood Circle

7:15 pm
2. ATM/STM Meeting with Town Moderator and Town Clerk

3. Tax Title Agreement Policy – 1st Reading

7:30 pm
4. Joint Meeting with School Comm. & Finance Comm. to discuss FY2013 Budget

8:30 pm
5. Meeting with DCR Officials – Wallum Lake State Park

6. June 11th Special Town Meeting – Refunding Debt

7. Assign Motions for Annual & Special Town Meetings of May 7, 2012

8. Minutes – April 10, 2012

9. Town Administrator’s Evaluation

10. Administrator’s Report

11. Old/New Business

12. Adjournment
Future Agenda Items

May 15, 2012: Re-Organization; Ambulance Billing
June 19, 2012: Appoint Strategic Budget Committee
TBD: Update Master Plan; Housing Plan/Housing Authority; Meeting w/Webster;
Government Study Discussion

May 1, 2012
Approved June 5, 2012

Call to Order
Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

Board: Tim Bonin (Chairman), Mitch Cohen, Hal Davis, Mike Hughes (Vice Chairman), Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Finance Committee: Carol Gogolinski, Scott Hackett, Pam Holmes, Michael Hutnak (Vice Chairman), David Hyland, Jerry Kocur, Kate Murphy
School Committee: Scott Yacino (Chairman), Gregory Kosnoski, Lori Villemaire, Nancy Lane (Superintendent), Dean Iacobucci (Business Manager), Jeanne Lovett (Finance Director), Cheryl Vaidya (Treasurer/Collector)
School Building Committee: Paula Brouillette, Shirley Mosczynski
Planning Board: Derek Brown
Other Staff and Citizens: William Cundiff (Town Engineer), Chris Furno (Clerk), Keith Menard (Moderator), Alysa Cohen, Gina Muscatell, Stephen O’Connell (Andrews Survey & Engineering) and others.

Chairman’s Announcements (00:22)
Mr. Bonin, the members of the Board, Ms. Kane and Mr. Guzinski thanked Mr. Cohen for his years of service on the Board of Selectmen.
Mr. Bonin thanked Pam for seeing through the project of putting up 15 flags on Main Street (41:27).

1. 7:05 PM Layout Hearing-Briarwood Circle (03:57)
In the packet is a memo from Lynnea Thody dated April 26, 2012 and materials relating to the above road layout and acceptance.
Mr. Bonin opened the public hearing.
Mr. Cundiff and Mr. O’Connell joined the meeting. Shady Knolls II is seeking road acceptance at the Town Meeting. The request is coming from the contractor. The project has been substantially complete for a number of years. The Planning Board does support this moving forward.
Mr. Davis made a motion to close the Public Layout Hearing-Briarwood Circle at 7:10 PM. Mr. Hughes seconded the motion. Vote-Aye.

Mr. Cohen made a motion to accept the road acceptance plan of Shady Knolls II, Briarwood Circle, Douglas, MA. Mr. Hughes seconded the motion. Vote-Aye.

2. ATM/STM Meeting with Town Moderator and Town Clerk (21:38)
In the agenda are the warrants for the Special and Annual Town Meetings.
Mr. Menard and Ms. Furno joined the meeting. Mr. Menard asked if there would be any problem with grouping the street acceptances into one motion. Mr. Cundiff replied that if someone at the meeting had issues with a particular project, they would have to separate out that one from the group of them. Mr. Menard agreed to take the street acceptances individually.
The Planning Board supports all of the streets being accepted.
A discussion ensued regarding how to disseminate Town Meeting information to the townspeople.
Mr. Menard requested to participate in the discussions for the appointments to the Finance Committee.
Ms. Furno and Mr. Menard left the meeting.

3. Tax Title Agreement Policy – First Reading (32:58)
In the agenda is the first draft of the Treasurer’s Tax Title Agreement Policy.
Ms. Lovett and Ms. Vaidya joined the meeting. Ms. Vaidya read through each line of the draft.
Ms. Vaidya asked the Board how long they wanted to extend the opportunity to enter into a payment agreement. Mr. Hughes suggested six months.
Members of the Board made suggestions. Ms. Vaidya will consult Town Counsel and have the policy ready for the second meeting.

4. 7:45 PM Joint Meeting with School Committee & Finance Committee to discuss FY2013 Budget (42:46)
In the agenda is the latest FY13 budget information and related materials.
Members of the School Committee and Finance Committee joined the meeting and called their committees to order at 7:45 PM. Mr. Guzinski gave a brief overview of the financial situation. Most of the discussion tonight will be to determine how to bridge the funding gap of $220,000.
Mr. Scott Yacino, School Committee, asked for a firm number as to the Town’s total deficit and the amount of total budget requests before cuts were made. Ms. Lovett explained the budget. Mr. Yacino wants to be able to explain to the townspeople why cuts are being made.
Ms. Lane and Mr. Iacobucci explained their budget and the items that drove the increase over the FY2012 budget. A discussion was held regarding the high value of an education in Douglas and the ripple effect of cuts. Mr. Bonin and Mr. Cohen spoke about the effects of making the same financial cuts municipally.
Mr. Iacobucci stated that the School Committee is looking at adding and increasing fees for extra-curricular activities.
Ms. Murphy feels the Finance Committee has been given only half of the information they were told they were going to get. Mr. Guzinski said the Finance Committee would have all the information before their next meeting.
Mr. Iacobucci stated that the school has contractual obligations to notify staff by June 1, 2012. Mr. Guzinski stated that the School Committee needs direction on what budget will be supported and how it is going to be funded. If the Board of Selectmen decide to support the school budget, they need to make cuts amounting to $215,000 across the municipal budget or take approximately $200,000 from the Stabilization Account to fund this one year gap. Mr. Cohen suggests transferring $350,000 out of Stabilization for the School Dept. and at the same time, task Mr. Guzinski and Ms. Lovett to figure out what cuts are going to be made on the municipal side to fund the gap if Town Meeting does not want to support that. The discussion continued regarding the financial situation.
Ms. Holmes stressed the need for a long-term plan. The Finance Committee is not supportive of using the Stabilization Account to bridge the gap. A budget needs to be submitted to the Finance Committee before their next meeting of May 22, 2012.
Restructuring of the school day and contractual obligations were discussed.
The next Board of Selectmen meeting was changed from May 15, 2012 to a joint meeting with the Finance and School Committees on May 14, 2012.
The Finance and School Committees adjourned at 10:00 PM.
The Board of Selectmen took a 5-minute break and reconvened at 10:12 PM.

5. Meeting with DCR Officials-Wallum Lake State Park (179:51)
In the agenda is a memo dated April 27, 2012 and a letter from DCR to Mr. Bonin dated April 26, 2012.
No one from DCR was present. Mr. Bonin asked for comments on a letter received from DCR in response to the last communication. Mr. Guzinski stated that the Chief of Police is somewhat satisfied with the response. He will carefully track the incidents and problems that occur this summer. Mr. Guzinski recommends sending a letter back to DCR stating as such.

6. June 11, 2012 Special Town Meeting-Refunding Debt (184:29)
In the agenda is memo dated April 21, 2012 and a memo from Jeanne Lovett dated April 23, 2012.
The Treasurer is looking into refinancing the high school debt. As a result of the refinance, the State would pay off its entire commitment of the loan. Mr. Guzinski announced the winning bid for the bond, which was 1.85% for 10 years. The Town will save over $900,000 over 10 years. The savings will be seen in the taxpayers’ tax bills. There needs to be a Town Meeting to finalize and approve the refinance because it involves MSBA funds. Mr. Guzinski proposes that the Board vote to have another special Town Meeting on June 11, 2012 specifically for the articles listed in the packet.
After the Town Meeting, if $75,000 is transferred from the High School Construction Account for the school bathroom upgrade, Mr. Rowell recommends that the remaining $84,000 be transferred over to the Elementary School Account.
Mr. Davis made a motion to open the special Town Meeting warrant for a Town Meeting to be held on Monday, June 11, 2012 at 7:00 PM. Mr. LaPorte seconded. Vote: Aye.
There will be a meeting tomorrow, May 2, 2012 at 4:00 PM. Clark Rowell will give a short overview and the members will be asked to sign. Mr. LaPorte, Mr. Bonin and Mr. Davis will attend.

7. Assign Motions for Annual & Special Town Meetings of May 2, 2012 (194:20)
In the packet is a list of motions for the Annual & Special Town Meetings.
Mr. Guzinski presented the motions for the Special and Annual Town Meetings.
The following Board of Selectmen will read the following articles:
Special Town Meeting: Article 1, Mr. Bonin
Annual Town Meeting: Article 7, Mr. Hughes
Article 9, Mr. Davis
Article 11, Mr. Cohen
Article 13, Mr. LaPorte
Article 14, Mr. LaPorte
Article 15, Mr. LaPorte
Article 16, Mr. LaPorte
Article 17, Mr. LaPorte
Article 18, Mr. LaPorte
Article 19, Mr. LaPorte
A discussion ensued regarding Martin Road Park.

8. Approval of the Minutes (201:55)
In the agenda is a copy of the draft of the April 10, 2012 minutes.
April 10, 2012: Mr. Cohen made a motion to approve the minutes of the April 10, 2012 Board of Selectmen meeting as presented. Seconded by Mr. LaPorte. All - Aye.

9. Town Administrator’s Evaluation (202:21)
In the agenda is a summary of the results of the evaluation.
There were 20 questions to be ranked on a scale of 1-5. Mr. Guzinski’s overall score was 81.2, which indicates that the Board of Selectmen is pleased with his services. There were no scores lower than a 3. The evaluations were reviewed and comments were read.

10. Administrator’s Report (209:20)
Mr. Guzinski stated that the advertisement for the old grammar school is in the New England Real Estate Journal. It is being funded through the Economic Committee’s budget. There have been a couple of inquiries.

11. Old/New Business (212:03)
Old Business: None.
New Business: None.

12. Adjournment (212:48)
Mr. Cohen made a motion to adjourn the meeting at 10:45 PM. Mr. Davis seconded the motion. All – Aye.

Respectfully submitted,

Mary Wright
Recording Secretary
Suzanne Kane
Posts: 655
Joined: Wed May 25, 2005 2:01 pm

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