BOS - June 19, 2012

BOS - June 19, 2012

Postby Suzanne Kane » Thu Jun 14, 2012 1:56 pm

Board of Selectmen
Agenda
June 19, 2012


7:00 pm
• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 pm
1. Interview & Appoint Members to Strategic Budget Committee

2. Interview & Appoint Members to Conservation Commission

3. Interview & Appoint Members to Zoning Board of Appeals

4. Nature View - Order of Taking/Gift of Easements

5. Kingwood Estates – Release & Donation Agreement Extension

6. Expense Policy – 2nd Reading

7. Town Website Update

8. Annual Review of Board of Selectmen Operating Policies & Procedures

9. Minutes: June 11, 2012

10. Administrator’s Report

11. Old/New Business

12. Adjournment
__________________________________________________________________________________
Future Agenda Items

TBD: Gov’t Study Discussion; Update Master Plan; Housing Plan/Housing Authority
Meeting w/Webster
____________________________________________________________________________________
____________________________________________________________________________________

BOARD OF SELECTMEN
MEETING MINUTES
June 19, 2012
Approved July 24, 2012

Call to Order
Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: William Cundiff (Town Engineer), Linda Brown and Brandi Van Roo (Conservation Commission), Pamela Holmes (Zoning Board of Appeals), Michael Greco, Paula Brouillette, John Bombara, Mitch Cohen, Ray Whitehead, Adam Silva (Blackstone Valley Tribune).

• Pledge of Allegiance (00:09)
Lead by Mr. Guzinski.

• Chairman’s Announcements (00:38)
There were no announcements.

• Citizen’s Forum (00:43)
No citizens came forward.

1. Interview and Appoint Members to the Strategic Budget Committee (00:54)
In the packet is a Statement from Tim Bonin dated June 19, 2012, four applications to the Strategic Budget Committee and related materials.
Mr. Bonin read a statement outlining his vision of the Strategic Budget Committee. Mr. Guzinski read the names of the applicants for the position of At-Large Member. The Committee will consist of the following: two members from the Board of Selectmen, two members from the Finance Committee, two members from the School Committee and three Citizens At-Large. The ex-officio, non-voting members would include the Town Administrator, the Finance Director, the School Superintendent and the School Business Manager.
Mr. Davis made a motion to appoint three Citizen At-Large members to the Strategic Budget Committee. Mr. Hughes seconded the motion. All-Aye.
Paula Brouillette joined the meeting and was interviewed and excused.
John Bombara joined the meeting and was interviewed and excused.
Ray Whitehead joined the meeting and was interviewed and excused.

Mr. Davis made a motion to appoint Paula Brouillette, John Bombara and Ray Whitehead as the three Citizen At-Large members of the Strategic Budget Committee. Mr. Hughes seconded the motion. All-Aye.
The timeframe and expectations for the Committee were discussed.
Mr. LaPorte made a motion to appoint Tim Bonin and Mike Hughes to the Strategic Budget Committee. Mr. Davis seconded the motion. All-Aye.
Mr. LaPorte suggested a stipend be given to grant seekers.

2. Interview and Appoint Members to the Conservation Commission (26:04)
In the agenda are two applications to the Conservation Commission and related materials.
Linda Brown joined the meeting and was interviewed and excused.
Michael Greco joined the meeting and was interviewed and excused.
Brandi Van Roo joined the meeting and was interviewed and excused.
Mr. Davis spoke regarding the importance of Conservation Commission and ZBA appointments.
Mr. LaPorte made a motion to appoint Linda Brown, Brandi Van Roo and Michael Greco to the Conservation Commission for the term ending in 2015, and to appoint Jack Pruitte to the Conservation Commission to fill the opening with the term ending in 2013. Mr. Davis seconded the motion. All-Aye.
Mr. Brown asked for and was given some background information regarding the Conservation Commission.

3. Interview and Appoint Members to the Zoning Board of Appeals (ZBA) (42:09)
In the packet are two applications to the ZBA and related materials.
John Bombara joined the meeting and was interviewed and excused.
Mr. Davis spoke on behalf of Joe Fitzpatrick.
Pamela Holmes joined the meeting and was interviewed and excused. Adding two members to the ZBA was discussed.
Mr. Davis made a motion to appoint Joe Fitzpatrick to the Zoning Board of Appeals for the term ending in 2015. Mr. LaPorte seconded the motion for the purpose of discussion. All-Aye.
A discussion began regarding Mr. Fitzpatrick’s appointment. Mr. Hughes would like the opportunity to speak to Mr. Fitzpatrick.
Mr. Davis withdrew his previous motion. Mr. LaPorte withdrew his second.
The discussion of Mr. Fitzpatrick’s appointment will be continued at the next meeting.
Mr. Hughes made a motion to appoint John Bombara as an alternate to the Zoning Board of Appeals for the term ending in 2013. Mr. Davis seconded the motion. All-Aye.

4. Nature View – Order of Taking/Gift of Easements (55:52)
In the agenda is a memo from Lynnea Thody dated June 13, 2012, a Deed for Nature View, LLC, and related materials.
Mr. Cundiff joined the meeting. Nature View Estates passed at Town Meeting to be accepted as a public way. The developer is gifting their rights in the roadway as well as the easements. The Planning Board is in support of this moving forward.
Mr. Hughes made a motion to sign the Order of Taking/Gift of Easements for Nature View Estates. Mr. LaPorte seconded the motion. All-Aye.

5. Kingwood Estates – Release & Donation Agreement Extension (57:40)
In the agenda is a letter from Mr. Cundiff to Mr. & Mrs. L’Heureaux dated May 15, 2012, a Release and Donation Agreement and related materials.
Mr. Cundiff related the background of this gift of remaining bond money. An extension of this gift is drafted to extend to May 31, 2014. This money is used for roadway maintenance.
Mr. Hughes made a motion to approve the Release & Donation Agreement Extension for Kingwood Estates. Mr. LaPorte seconded the motion. All-Aye.

6. Expenditure Policy – Second Reading (69:20)
In the packet is the Town of Douglas Expenditure Policy.
Mr. Guzinski presented the policy and the one change that was made since the last reading.

7. Town Website Update (70:17)
In the packet is a memo from Mr. Guzinski dated June 14, 2012.
Mitch Cohen joined the meeting to update the Board on the status of the Town website update. Department and committee heads are working on the content. Mr. Cohen will present at the next meeting on July 24, 2012 with a goal of launching the website soon thereafter.
Mr. Bonin asked about the program scheduling on Channel 12. Mr. Cohen explained that it is a continuous loop and every meeting is scheduled. Each committee meeting is shown twice. A fixed schedule is not possible. A discussion ensued. There is a meeting with Charter scheduled towards the end of July.
Mr. Cohen gave an update on the School Building Project. The current phase of site work is essentially complete. The water loop extension will hopefully be finished this summer. Town Meeting approved the bathroom renovation for the existing middle school. The modulars will begin to come down the beginning of next week. The only issue is with MSBA budget recalculations, which impacts the ability of the Town to get reimbursements.

8. Annual Review of Board of Selectmen Operating Policies & Procedures (89:56)
In the agenda is the Town of Douglas, Board of Selectmen Operating Policies & Procedures.
The last time these polices and procedures were reviewed was on September 6, 2011. Mr. Guzinski has reviewed them and did not see anything that needed to be changed at this time.

9. Approval of the Minutes (88:57)
June 11, 2012: Mr. Hughes made a motion to approve the minutes of the June 11, 2012 Board of Selectmen meeting as presented. Seconded by Mr. LaPorte. All–Aye, Mr. Bonin abstained.

10. Administrator’s Report (59:26)
Mr. Guzinski stated that MDM Engineering will be coming in next Monday to start the work on the Municipal Center roof, and they anticipate being done by next Saturday.
Mr. Guzinski updated the Board regarding residents of Douglas using Uxbridge’s composting facility. Douglas will be able to purchase Uxbridge compost permit stickers for $20. Mr. Guzinski suggested ratifying the regional agreement with the Town of Uxbridge at the next meeting. Mr. Bonin would like to see a threshold of 100 residents before arranging a drop-off and delivery operation. It was the consensus of the Board of Selectmen to move forward.
Mr. Guzinski was notified by the School Committee of the resignation of Mr. Koznoski. The School Committee requested a joint meeting with the Board of Selectmen on July 18, 2012 to vote on a replacement.

11. Old/New Business (89:27)
Old Business
Mr. Guzinski will press DCR for more information regarding the stewardship council for the region and will have more information at the next meeting.
New Business
Mr. Bonin and Mr. Guzinski will check on the signs at the intersection of North & Gilboa Streets.
Mr. Davis would like a status report regarding the lease with the soccer group for Martin Road Park. Mr. Guzinski stated that the next step is to develop a plan to improve site lines as the entrance to the park is approached. He will set up a meeting with the soccer group and public safety officials.
Mr. Davis commended Mr. Brown for his letter on Quinsigamond. Mr. Bonin suggested asking Senators Kerry and Brown to pursue the opportunity.

11. Adjournment (94:01)
Mr. LaPorte made a motion to adjourn the meeting at 8:35 PM. Mr. Hughes seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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