BOS - July 24, 2012

BOS - July 24, 2012

Postby Suzanne Kane » Thu Jul 19, 2012 9:49 am

Board of Selectmen
Agenda
July 24, 2012

7:00 pm

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Wallum Lake State Park Update – Chief Foley

2. Appoint Police Officer

7:05 pm
3. Interview & Appoint Members to Zoning Board of Appeals

4. Special One Day Wine License – Sassy Foxx Consignment

5. Appointment’s to COA

6. Smith Hill Way & Briarwood Circle – Acceptance of Gifts/Order of Taking

7. Discuss Wind Turbine Report – Bill Cundiff

8. Letter from Planning Board - Proposed Zoning Bylaw Amendment

9. Town Website Update

10. School Building Project Update/Endorse Schedule of Values/Discuss Water Loop

11. Expense Policy – 3rd Reading

12. DCR – Stewardship Council

13. Minutes: June 5, 2012; June 19, 2012

14. Sign September 6. 2012 State Primary Warrant

15. Administrator’s Report

16. Old/New Business

17. Executive Session – Litigation, Acquisition of Real Property

18. Adjournment

_______________________________________________________________________
Future Agenda Items

TBD: Gov’t Study Discussion; Update Master Plan; Housing Plan/Housing Authority
__________________________________________________________________________
_________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
July 24, 2012
Approved August 21, 2012

Call to Order
Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: William Cundiff (Town Engineer), Jay Talerman (Town Counsel), Tracy Sharkey (Planning Board), Mitch Cohen (School Building Committee), Shirley Mosczynski (School Building Committee), Pam Holmes (ZBA), Dan Heney (ZBA), Joseph Fitzpatrick, Paula Brouillette, Police Chief Patrick Foley, Lt. Nick Miglionico, Officer Jacob Schultzberg, Michele Provencal (Sassy Foxx Consignment), Roy Swenson, Mike Yerka (Civil Site Engineering), Adam Silva (Blackstone Valley Tribune).

• Pledge of Allegiance (00:12)
Lead by Mr. Hughes.

• Chairman’s Announcements (00:42)
There were no announcements.

• Citizen’s Forum (00:47)
No citizens came forward.

1. Wallum Lake State Park (Update 00:53)
In the packet is the “Visitor Notice, Douglas State Forest” and a printout from the DCR website.
Police Chief Patrick Foley joined the meeting and brought the Board up to date regarding issues at Wallum Lake State Park and the surrounding streets. Environmental Police Officers (EPO) are present on weekends, which has been working out very well. The Chief would like the park to remain closed when it reaches capacity, and not reopen. There are three message boards in Town, which notify the public when the park is closed and when it will reopen. The lifeguards have been extended to 7:00 PM.
Mr. Davis would like to see something done about the fee. Chief Foley agrees. Chief Foley said that better than 80% of the visitors to the park on the 4th of July were from out-of-state.

2. Appoint Police Officer (18:31)
In the packet is a memo from Chief Foley dated July 19, 2012.
Chief Patrick Foley introduced Jacob M. Schultzberg and asked that he be appointed as a full-time patrol officer as of Friday, August 17, 2012.
It was the consensus of the Board of Selectmen to appoint Jacob M. Schultzberg to the Douglas Police Department as a full-time patrol officer effective August 17, 2012.

3. Interview and Appoint Members to the Zoning Board of Appeals (ZBA) (23:06)
In the packet are applications from Pamela Holmes and Joseph Fitzpatrick and related materials.
Joseph Fitzpatrick joined the meeting and was interviewed. He spoke about why he had resigned from the ZBA in 2011. Mr. Davis spoke in favor of Mr. Fitzpatrick’s appointment to the ZBA.
Mr. Dan Heney, Chairman of the ZBA, spoke in favor of the reappointment of Pamela Holmes. Mr. LaPorte spoke in favor of bringing the ZBA to a five-member board. A discussion ensued.
Mr. Davis made a motion to appoint Joseph Fitzpatrick to the Zoning Board of Appeals. Mr. LaPorte seconded the motion. Aye-1 – Hal Davis, No-3 with Timothy Bonin abstaining.
Mr. Hughes made a motion to appoint Pamela Holmes to the Zoning Board of Appeals. Mr. LaPorte seconded the motion. All-Aye.

4. Special One Day Wine License-Sassy Foxx Consignment (38:47)
In the packet is an application for a One Day Special license and related materials.
Ms. Kane stated that there are no problems with the application, and it has been reviewed by all boards and committees. The Sassy Fox will be giving wine away to celebrate their anniversary. The Alcoholic Beverages Control Commission recommends the Board approve the license for 4-5 days (August 15-17, 2012) to give the applicant time to purchase the alcohol and get rid of it. Michele Provencal came forward to talk about the event and her business.
Mr. LaPorte made a motion to approve the One Day license as presented. Mr. Brown seconded the motion. All-Aye.

5. Interview and Appoint Members to the Council on Aging (42:08)
In the packet is a memo dated July 17, 2012.
Ms. Kane asked the Board to reappoint Patrick Blake and Levita Rousseau for a term ending June 30, 2013.
Mr. LaPorte made a motion to approve Patrick Blake and Levita Rousseau to the Council on Aging for the term ending June 30, 2013. Mr. Hughes seconded the motion. All-Aye.

6. Smith Hill Way & Briarwood Circle-Acceptance of Gifts/Order of Taking (43:15)
In the packet is a memo from Bill Cundiff dated July 16, 2012, a Deed of Easements and related materials.
Briarwood Circle was not taken up, but Mr. Mike Yerka, Civil Site Engineering, and Mr. Cundiff joined the meeting to talk about the Road Layout Acceptance process for Smith Hill Way. It was voted at Town Meeting and approved. The developer is gifting the easement to the Town.
Mr. Hughes made a motion to accept the Gift of Easement associated with Smith Hill Way. Mr. LaPorte seconded the motion. All-Aye.

7. Discuss Wind Turbine Report (45:18)
In the packet is a memo from the Building & Facilities Construction Committee dated July 19, 2012.
Mr. Cundiff put together a summary memo regarding the draft Final Report that CDM-Smith had prepared on behalf of the Town. In summary, all four of the configurations they looked at are beyond a good payback period for the size of the project. The closest one is Option 4, which is a significantly larger turbine. Mr. Cundiff is looking for comments and feedback on the report and the Board of Selectmen’s authorization to direct CDM-Smith to make the edits and submit the final report as part of the obligation to the grant they received from MassCEC. A discussion ensued.

8. Letter from the Planning Board-Proposed Zoning Bylaw Amendment (51:52)
In the packet is a memo from the Planning Board dated June 13, 2012 and a Proposed Town Meeting Article.
Mr. Cundiff stated that the Planning Board was approached by an outside attorney regarding the zoning bylaw that pertains to trailers. The Planning Board asked the Board of Selectmen to provide feedback on the proposed draft. The Planning Board supports the concept of the proposed changes and prepared a draft of the proposal as well. Atty. Jay Talerman joined the meeting and a discussion ensued. The Planning Board will be having a public hearing on the matter.

9. Town Website Update (61:35)
In the packet is a memo from Michael Guzinski dated July 12, 2012.
Mitch Cohen joined the meeting and demonstrated the new Town Website. Some content still needs to be updated before launching in a few weeks. Selectmen provided input and a discussion was held.

10. School Building Project Update/Endorse Schedule of Values/Discuss Water Loop (78:38)
In the packet is a memo from Michael Guzinski dated July 12, 2012, a memo from Mitchell Cohen dated July 19, 2012, a memo from William Cundiff dated July 18, 2012 and proposals for doing the water line extension work.
Mr. Cohen presented a slide show of updates on the School Building Project. A discussion was held regarding steel.
Mr. Cohen spoke about the School Building Project budget. He presented a late draft of the Schedule of Values, which has not yet been approved by MSBA. Mr. Cohen discussed the importance of getting the Schedule of Values completed and approved. He also discussed adding fiber optic connections between the school buildings, which is being paid for from over $1 million in bid savings. Some of that money must be kept aside for unforeseen circumstances. A discussion ensued. Mr. Cohen also spoke about the technology and furniture budgets.
Mr. Davis made a motion to approve the Owner’s Contingency budget as presented. Mr. Hughes seconded the motion. All-Aye.
Mr. Cundiff joined the meeting (104:49) to talk about the water loop extension. Funds were approved at the recent Town Meeting.
Mr. Cundiff stated that CTA Construction provided an estimate of $55,000 to complete the water line extension loop around the existing elementary school. CTA can do the work this summer. The Highway and Water/Sewer Depts. provided an estimate of $41,700, however they cannot do the work until next summer. The Town departments are not equipped to remove ledge. If ledge were encountered, they would have to go outside for that work. Mr. Cundiff estimates that it would take 1-2 weeks to do the work.
Mr. Cohen mentioned that the School Building Committee does not have a formal recommendation as to who should do the work. The advantage to having the work done this summer is that the elementary school would be substantially complete by next June. By the end of June, the water lines will be running into the building and testing will be done on the water systems. There may be additional costs if testing has to be repeated at a later date for the water loop extension. Heery has offered to oversee some of the work at no additional cost. Heery does not have to be involved if the Town departments do the work. A discussion ensued.
Mr. Davis made a motion to approve the awarding of the contract for the water loop extension project to CTA Construction. Mr. LaPorte seconded the motion. All-Aye.

11. Expense Policy – Third Reading (104:08)
In the packet is the Town of Douglas Expenditure Policy.
Mr. Hughes made a motion to accept the Town of Douglas, Expenditure Policy. Mr. LaPorte seconded the motion. All-Aye.

12. DCR - Stewardship Council (117:33)
In the packet is a letter from Sean P. Riley dated July 11, 2012 and information obtained from DCR’s website.
Mr. Guzinski stated that there is information regarding the Stewardship Council online and a form on DCR’s website. He contacted Sean Riley from Sen. Moore’s office about the vacancies on that Council. The appointments are made by the governor.

13. Approval of the Minutes (121:09)
June 5, 2012: Mr. Hughes made a motion to approve the minutes of the June 5, 2012 Board of Selectmen meeting as presented. Seconded by Mr. LaPorte. All–Aye.
June 19, 2012: Mr. Hughes made a motion to approve the minutes of the June 19, 2012 Board of Selectmen meeting as presented. Seconded by Mr. LaPorte. All–Aye.

14. Sign September 6, 2012 State Primary Warrant (123:71)
In the packet is the September 6, 2012 State Primary Warrant.
Mr. Hughes made a motion to approve the September 6, 2012 State Primary Warrant. Mr. LaPorte seconded the motion. All-Aye.

15. Administrator’s Report (123:40)
In the packet is a letter from Dr. Michael Fitzpatrick dated June 28, 2012 and a memo from Michael Guzinski dated July 3, 2012.
Mr. Guzinski presented a letter from Dr. Michael Fitzpatrick, Superintendent/Director of Blackstone Valley Vocational Regional School (BVT) asking for authorization to utilize a creative self-financing strategy for a feasibility study for science laboratory renovations. The Superintendent is sending the same letter to the Board of Selectmen in each Town in the district asking for approval to incur debt. Mr. Guzinski is not asking the Board to take action tonight. A discussion ensued.
Mr. Guzinski reminded the Board that the second floor of the Municipal Center would be utilized by the kindergarten until June 2014. After that date, that space would be available for use by municipal departments. Mr. Guzinski asked that the Board authorize him to work with the Capital Improvement Committee and the Building & Facilities Construction Committee to look at the possibilities of expanding municipal offices.

16. Old/New Business (131:11)
Old Business
Mr. Bonin stated that last Wednesday the Board of Selectmen met with the School Committee to consider two candidates. One candidate was present and the other candidate had not been informed that the nominations were taking place. Mr. Bonin has spoken with Sonya and apologized. Mr. Bonin suggested putting in place a procedure for joint meetings.
New Business
Mr. Bonin stated that the flags are still snagged on wires, and he asked if the Public Safety Committee could look into that. Mr. Guzinski will ask the Highway Department to take the flags down.

17. Executive Session – Litigation/Real estate: (136:21)
Mr. Hughes made a motion at 9:15 PM to go into Executive Session for the purpose of litigation and acquisition of real property and to return to regular session for the purpose of adjournment. Mr. LaPorte seconded the motion.
Roll Call Vote: Tim Bonin – Aye, Keith Brown– Aye, Hal Davis – Aye, Jeffrey LaPorte – Aye, Mike Hughes - Aye.
Mr. Hughes made a motion at 9:55 PM to return to regular session for the purpose of adjournment. Mr. LaPorte seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown– Aye, Hal Davis – Aye, Jeffrey LaPorte – Aye, Mike Hughes - Aye.

18. Adjournment (136:40)
Mr. Hughes made a motion to adjourn the meeting at 9:55 PM. Mr. LaPorte seconded the motion. All – Aye.


Respectfully submitted,



Mary Wright
Recording Secretary
Suzanne Kane
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