BOS - December 4, 2012

BOS - December 4, 2012

Postby Suzanne Kane » Thu Nov 29, 2012 3:21 pm

Board of Selectmen
Agenda
December 4, 2012


7:00 pm

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. FY12 Audit-Exit Conference with Frank Biron, President, Melanson, Heath & Co

2. Approve 2013 Liquor License Renewals

3. Discuss & Vote on Engaging in the Process to Change Health Insurance Benefits
Under M.G.L. c32B, §§ 21-23.

4. Approve Veteran’s Agent Regional Agreement

5. FY14 Budget Review / Strategic Budget Committee Update

6. Discuss ZBA Appointments

7. CORI Policy – 2nd Reading

8. Minutes: November 20, 2012; November 20, 2012 Exec Session

9. Administrator’s Report

10. Old/New Business

11. Adjournment
___________________________________________________________________________________________
Future Agenda Items

Dec. 18th:
License Renewals – All Others; Health Insurance; Personnel Board’s Role; CORI Policy-3rd Reading

TBD: Government Study Discussion; Update Master Plan; Housing Plan/Housing Authority;
__________________________________________________________________________________________
__________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
December 4, 2012
Approved December 18, 2012


Call to Order
Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Jeanne Lovett (Finance Director), Frank Biron (Melanson & Heath), Atty. Brian Maser, Paula Brouillette, Nancy Dupre (School Teachers Union), 2 other School Union Personnel, Jen Reddington (Melanson & Heath)

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:28)
There were no announcements

• Citizen’s Forum (00:33)
No citizens came forward.

1. FY12 Audit-Exit Conference with Frank Biron, President, Melanson, Health & Co. (00:39)
In the packet are the Town of Douglas Financial Statements for the Year Ended June 30, 2012 and related materials.
Jeanne Lovett, Frank Biron and Jen Reddington joined the meeting. Ms. Lovett stated that they have just finished the audit for FY12. Mr. Biron stated that the independent auditor’s report for the town is a “clean opinion”. This means that the financial statements are in accordance with generally accepted accounting principles, with no exceptions. He presented the highlights of the audit statements and the trends.
Mr. Biron stated that bonding rating agencies like to see Free Cash used only on a one-time basis for funding the budget and not used as part of the operating budget. He suggested replenishing the Free Cash. Fund Balance, between Unassigned and Stabilization, is in a good position at 7.5%, however it has been going down the past several years. He suggested keeping a close eye on that. He feels the town is doing a good job of monitoring the budget. He stated that the town maintains very good accounting records. The board congratulated Ms. Lovett.

2. Approve 2013 Liquor License Renewals (36:59)
In the packet are a list of ten liquor license renewals and related materials.
Ms. Kane presented the list of renewals.
Mr. Hughes made a motion to approve all the Liquor License Renewals as presented by Ms. Kane. Mr. LaPorte seconded the motion. All-Aye.

3. Discuss and Vote on Engaging in the Process to Change Health Insurance Benefits Under M.G.L. c 32B
(40:00)
In the packet are Advance Notices of Intent to Vote Pursuant to GL c32B, Chapters 21-23 and related materials.
Ms. Lovett and Brian Maser, Labor Attorney joined the meeting. Atty. Maser spoke about how the process worked in 2011 and how it works now after the healthcare reform law. If there were a vote tonight, there would be an effort made to complete the evaluation of the town’s health insurance options. The town would need to devise a mitigation plan. A discussion was held.
Mr. Guzinski described how the process would move forward if there were a vote tonight. He stated that the annual health insurance premium year matches the town’s fiscal year.
Mr. Hughes made a motion to elect to engage in the process to change health insurance benefits under M.G.L. c32B, Sections 21 through 23. Mr. LaPorte seconded the motion. All-Aye.

4. Approve Veteran’s Agent Regional Agreement (55:00)
In the packet are the Veteran’s Agent Regional Agreement and related materials.
Mr. Guzinski stated that for almost 10 years, the town has been in a regional agreement for a Veteran’s Agent with the towns of Northbridge, Uxbridge and Sutton. He feels the agreement has worked well. The original contract was signed in 2003, however that contract needs to be renewed. He has spoken with the town manager of Northbridge, who indicated that the town managers of Uxbridge, Northbridge and Sutton have approved the agreement. Atty. Rich Bowen reviewed it and did not see any major flaws in the agreement. This agreement would go until June, after which it would be an amiable agreement between the towns. There would be no change in costs or benefits.
Mr. LaPorte noted an error in the amount of reimbursable expenses per mile for transportation expenses. It should read 48.5 cents per mile.
Mr. Hughes made a motion to approve the Veteran’s Agent Regional Agreement and authorize Mr. Guzinski to execute it on behalf of the town. Mr. Davis seconded the motion. All – Aye.

5. FY14 Budget Review/Strategic Budget Committee Update (58:12)
In the packet is a preliminary FY14 budget.
Mr. Guzinski presented the impacts on the town for FY14 based on the current revenue projections as estimated by the Strategic Budget Committee. He also presented a recommended balanced budget for next year, which minimizes the service impact to the public. The revenue numbers are still subject to change. The Strategic Budget Committee is trying to put together some information for the public about the impacts. They want to be sure the policy makers were able to review this information and give feedback before they submit a formal recommendation to the Board of Selectmen. Mr. Guzinski reviewed the list of changes. He will be meeting with the unions to talk about FY14. Mr. Guzinski recommends that the Board approve this budget for the purposes of the Strategic Budget Committee’s work. A discussion was held.
Mr. Davis made a motion to support the preliminary FY14 Budget as presented by Mr. Guzinski for the purposes of the Strategic Budget Committee’s work. Mr. LaPorte seconded the motion. All – Aye.

6. Discuss ZBA Appointments (73:14)
In the packet are a copy of an email from Suzanne Kane to Leonard Demers and John Bombara dated November 21, 2012 and related materials.
Mr. Guzinski stated that they still need to wait for formal approval of the bylaw change from the Attorney General. That approval is expected to come in January. Both current associate members stated that they would like to serve in the full member position. It was the Board’s consensus to advertise for associate members.

7. CORI Policy Amendment – Second Reading (75:12)
In the packet is a copy of the Town of Douglas CORI Policy.
This reading was presented with suggested language from Atty. Rich Bowen. Atty. Bowen will be at the next meeting.

8. Approval of the Minutes (76:32)
November 20, 2012: Mr. Davis made a motion to approve the minutes of the November 20, 2012 Board of Selectmen meeting, as presented. Seconded by Mr. LaPorte. All–Aye
November 20, 2012, Executive Session: Mr. Hughes made a motion to approve the minutes of the November 13, 2012 Executive Session Board of Selectmen meeting, retained in their entirety. Seconded by Mr. LaPorte. All–Aye

9. Administrator’s Report (77:20)
Mr. Guzinski informed the Board that he has confirmations from both Senator Moore and Rep. Fattman that they will be present at the January 8, 2013 meeting to discuss changes to local aid. Mr. Bonin would also like to discuss DCR with them. Mr. Guzinski asked the Board to forward topics to him that they would like to discuss at that meeting, and he will pass that list on to Sen. Moore and Rep. Fattman.
Mr. Guzinski stated that he has been working with the Personnel Board to come up with policies in regards to their appropriate role moving forward. He will have his recommendations at the next meeting.

10. Old/New Business (79:29)
Old Business: There was no old business to discuss.
New Business: Mr. Davis asked the board to invite Congressman McGovern to a meeting to discuss Quinsigamond College coming to Douglas.
Mr. Davis proposed a tour of town-owned land (Tax Title land). Perhaps some of that land could go out to bid. Mr. Guzinski will come up with a list of properties.

11. Adjournment (85:41)
Mr. Hughes made a motion to adjourn the meeting at 8:25 PM. Mr. Brown seconded the motion. All – Aye.


Respectfully submitted,



Mary Wright, Recording Secretary
Suzanne Kane
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