BOS - March 19, 2013

BOS - March 19, 2013

Postby Suzanne Kane » Fri Mar 15, 2013 10:09 am

Board of Selectmen
Agenda
March 19, 2013


7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Open Warrant for May 6, 2013 Special Town Meeting

2. Discuss Blackstone Valley Vocational Regional School District Project

3. Review Draft Annual Town Meeting Warrant

4. Approve Snow & Ice Deficit Spending

5. Old Grammar School Discussion

6. Minutes: March 5, 2013, Regular and Executive Session

7. Administrators Report

8. Old/New Business

9. Executive Session – Collective Bargaining Strategy

10. Adjournment

_________________________________________________________________________________________________
Future Agenda Items

TBD:
Gov’t Study Discussion; Update Master Plan; Housing
Plan/Housing Authority
_________________________________________________________________________________________________
_________________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
March 19, 2013
Approved April 23, 2013

Call to Order

Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes (absent), Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant-absent).
Other Staff and Citizens: Members of the Boy Scouts and other citizens.

• Pledge of Allegiance (00:11)

• Chairman’s Announcements (00:26)
Mr. Bonin welcomed members of the Boy Scouts who were present at the meeting in order to earn a Communications badge.

• Citizen’s Forum (00:29)
No citizens came forward.

1. Open Warrant for May 6, 2013 Special Town Meeting (00:52)
Mr. Guzinski recommends opening the warrant for the Special Town Meeting at May 6, 2013 at 7:00 PM and close the warrant effective April 2, 2013. He expects 3-4 articles on the Special Town meeting. He should have them to the Board by the middle of next week. Mr. Davis asked Mr. Guzinski to reserve an article for the Old Grammar School.
Mr. Davis made a motion to open the warrant for the May 6, 2013 Special Town Meeting. Mr. LaPorte seconded the motion. All – Aye.

2. Discuss Blackstone Valley Vocational Regional School District (BVVRSD) Project (03:10)
In the packet is a letter from Dr. Michael Fitzpatrick dated March 11, 2013, along with related materials.
Mr. Guzinski introduced the letter from BVVRSD notifying Douglas that they voted to incur debt in the amount of $2.9 million to renovate and reconfigure Blackstone Valley Regional Vocational Technical High School. The town has 60 days to act. If they do not act, it is considered approval.
Mr. Guzinski recommends having an article on the warrant. The Board needs to decide if they want a debt exclusion vote for this work. They need to decide if they would like to join surrounding towns in asking the BVVRSD to consider holding off for one more year to give the towns time to consider. The BVVRSD anticipates the cost to Douglas taxpayers to be $12,300 per year for 20 years, which would not begin to be incurred until FY2016.
It was the consensus of the Board to send a letter to the Blackstone Valley Vocational Regional School Committee and to place an article on the Special Town Meeting.

3. Review Draft Annual Town Meeting Warrant (11:20)
In the packet is the Town of Douglas Annual Town Meeting Warrant for May 6, 2013.
Mr. Guzinski asked the Board to review the Draft Annual Town Meeting warrant. The first 8 articles are standard, with the exception of Article 3, which is the FY14 Budget Supplement. This would be contingent upon a successful passage of the override. A discussion was held. Mr. Guzinski reviewed the articles.
Mr. Davis suggested adding Douglas’ expected share of the $2.9 million BVVRSD debt to Article 10. Mr. Guzinski will ask town counsel.
Mr. Guzinski stated that next week they would be opening the bids for the painting of the transfer station roof and ceiling and repairing of the transfer station driveway.
Article 14, the Sign Bylaw, is still being finalized. The Sign Bylaw committee will be working on a full revision, however they do not have enough time to finish the revisions before the town meeting.
Articles 16 & 17 have been approved by the Planning Board for town meeting acceptance.
Mr. Guzinski will send a file version to the Board members next week and will be asking them to execute the warrant at their next meeting.

4. Approve Snow & Ice Deficit Spending (20:00)
In the packet is a memo from the Highway Superintendent dated March 11, 2013.
Mr. Guzinski presented a memo from John Furno requesting $40,000 to cover expenses. There is $3,400 remaining in the Snow & Ice account and $30,000 in unpaid bills. The Finance Committee voted to approve $40,000 in deficit spending at their March 11, 2013 meeting. Mr. Guzinski also recommends the $40,000 in deficit spending. This would bring the total deficit spending to the Snow & Ice Account to $115,000.
Mr. Davis made a motion to deficit spend Snow & Ice in the amount of $40,000. Mr. Brown seconded the motion. All – Aye.

5. Old Grammar School Discussion (21:38)
In the packet is a memo from Michael Guzinski dated March 14, 2013.
Mr. Brown would like to form a committee and reach out to the public to get some ideas to be considered for the use of the Old Grammar School. Mr. Guzinski explained how to go about forming a committee.
Mr. Davis made a motion to create the Old Grammar School Disposition Committee to investigate acceptable uses for said building for lease, sale, gift, etc. Mr. Brown seconded the motion. All-Aye.
Mr., Guzinski will start advertising the committee this week.

6. Approval of the Minutes: March 5, 2013, Regular and Executive Session (24:35)
March 5, 2013: Mr. Davis made a motion to approve the minutes of the March 5, 2013 Board of Selectmen meeting as presented. Seconded by Mr. Brown. All–Aye.
March 5, 2013-Executive Session: Mr. Davis made a motion to approve and retain in their entirety the Executive Session minutes of the March 5, 2013 Board of Selectmen meeting as presented. Seconded by Mr. Brown. All–Aye.

7. Administrator’s Report (25:48)
Mr. Guzinski will send out his updated recommendations for the FY14 budget next week.

8. Old/New Business (26:29)
Old Business: Mr. Guzinski stated that there have been some discussions with the President of the Axmen Soccer, who is trying to secure funding for the Martin Road Park project. Mr. Bonin stated that the banks would not entertain a loan without a signed lease. He suggested the Axmen have a bank letter stating their requirements and bring it before the board. Mr. Guzinski will contact the President of the Axmen this week.
New Business: There was no new business to discuss.

9. Executive Session-Collective Bargaining Strategy (28:30)
It was decided to not go into Executive Session.

10. Adjournment (29:15)
Mr. LaPorte made a motion to adjourn the meeting at 7:29 PM. Mr. Davis seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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