BOS - April 2, 2013

BOS - April 2, 2013

Postby Suzanne Kane » Fri Mar 29, 2013 9:20 am

Board of Selectmen
Agenda
April 2, 2013


7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Approve Junk Dealer License – Beaupre Scrap LLC

2. Sign Warrant for Special State Primary

3. Sign Warrants for Annual & Special Town Meeting

4. Discuss Town Administrators Recommended FY14 Budget

5. Town Administrator’s Report

6. Old / New Business

7. Executive Session – Collective Bargaining

8. Adjournment
______________________________________________________________________________________________________________
Future Agenda Items

TBD:
Gov’t Study Discussion; Update Master Plan; Housing
Plan/Housing Authority
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
April 2, 2013
Approved April 23, 2013

Call to Order

Mr. Bonin called the meeting to order at 7:07 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes, Jeffrey LaPorte (absent), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Paula Brouillette (Strategic Budget Committee), Ellie Chesebrough (Library & Personnel Boards), Ann Carlsson (Library Director), Jeanne Lovett (Finance Director), John Burbury, Atty. Rich Bowen, Janet Stocia (Telegram & Gazette)

• Pledge of Allegiance (00:12)

• Chairman’s Announcements (00:27)
There were no announcements.

• Citizen’s Forum (00:37)
No citizens came forward.

1. Approve Junk Dealer License-Beaupre Scrap, LLC (00:44)
In the packet is an application for a Junk Dealer License and related materials.
Ms. Kane stated that this item would be placed on the agenda for the next meeting. Mr. Beaupre is not in town today.

2. Sign Warrant for Special State Primary (01:03)
In the packet is a Warrant for Special State Primary.
Mr. Guzinski stated that the Town Clerk has submitted the warrant for the Special State Primary for the board’s approval. The vote will take place on Tuesday, April 30, 2013 from 7:00 AM – 8:00 PM for the voters to cast their votes in the Special State Primary for the candidates of political parties for the senate and congress for the Commonwealth. Mr. Bonin urged town residents to vote in the town primaries.
Mr. Davis made a motion to approve the warrant for the Special State Primary as presented. Mr. Hughes seconded the motion. All – Aye.

3. Sign Warrants for Annual and Special Town Meetings (02:21)
In the packet are the Town of Douglas Annual and Special Town Meeting Warrants and a statement from Tim Bonin.
Mr. Guzinski presented the completed warrants. He briefly summarized each article. The Special Town Meeting has three articles: a transfer to the Snow & Ice account, a transfer for insurance money received from the water damage to the middle school and acquirement of an easement near the Hemlock Street Bridge.
A discussion was held regarding the status of the insurance settlement for the middle school roof leak.
Regarding the Annual Town Meeting warrant, the first eight articles are standard, with the exception of Article 3, which seeks the appropriation of $1.4 million to various budgetary line items and is contingent on the successful passage of a Proposition 2.5 override question on the Annual Town Meeting ballot.
Article 9 seeks the approval of the FY14-18 Capital Improvement Plan. There is currently no funding related to this article, but within Article 3 there will be several capital items.
Regarding Article 10, the Superintendent of Blackstone Valley Regional Technical Vocational High School (BVT), Dr. Michael Fitzpatrick, has decided to ask the Blackstone Valley Regional School Committee (BVRSC) to rescind their vote in response to letters sent from Mr. Guzinski and surrounding towns expressing concern on the timing of this request. This article will be back before the town next spring. Mr. Guzinski hesitates to take the article off because the BVRSC will not be taking their vote until April 4, 2013. Assuming they rescind their vote, it can be passed over at the Town Meeting.
Articles 11 and 12 seek funding for minor repairs at the transfer station that will be paid for through the Transfer Station Enterprise Fund.
Article 13 seeks to establish an Other Post Employment Benefit (OPEB) account, which has been strongly recommended by our auditors. Without it, the town’s bond rating could drop.
Article 14 is an amendment to the Sign Bylaw. Atty. Bowen submitted language to provide a waiver process to allow the Board of Selectmen (BOS) to issue waivers for signs in order to give applicants relief in special situations. There will be a comprehensive revision of the bylaw for the fall Town Meeting. Atty. Bowen gave a brief summary and explanation.
Article 15 seeks to establish a revolving fund where the Planning Board could deposit impact fees and expend those fees in conformance with the Flexible Development Bylaw. Atty. Bowen explained.
Articles 16 & 17 are road acceptances for Conservation Drive and Old Farm Road. The Planning Board has recommended both roads for street acceptance.
Article 18 seeks to authorize the Board of Selectmen to dispose of the Old Grammar School by sale or lease. It was the consensus of the board to keep this article.
Mr. Hughes made a motion to approve and sign the Annual and Special Town Meeting warrants as presented. Mr. Davis seconded the motion. All – Aye.

4. Discuss Town Administrator’s Recommended FY14 Budget (20:38)
In the packet are the Town Administrator’s FY14 budget recommendations, with and without an override, plus related materials. .
Mr. Guzinski read the summary. Most items are level funded. The budget includes a 1.5% COLA plus steps for police union employees, a 1% COLA with 1 month delay in steps for all the unions, including the school unions, a 1% COLA with no steps for non-union employees, a $60,000 increase in the Assessing Dept. budget, a reduction in the Community Development budget, an increase of $72,000 for the purchase of two police cruisers, an increase in the Snow & Ice account of $15,000, an increase of $5,000 in Veterans’ expenses, an increase in Douglas School’s Personnel and Expenses of $208,829, an increase in school transportation of $82,368, an increase in BVT assessment of $65,488, an increase in Norfolk County Agricultural of $29,654, an increase in Unemployment of $34,485 and a decrease in Health Insurance of $300,571.
The Board of Health (BOH) met with the Finance Committee last week and announced that the Administrative Supervisor in the BOH will be retiring in September of this year. There is only one person in that office. The Board of Selectmen discussed the pros and cons of reducing the hours for that position.
Mr. Davis made a motion to recommend to the Finance Committee to make the Administrative Supervisor position in the Board of Health office a part-time, 19 hour/week position. Mr. Hughes seconded the motion. All – Aye.
The items included on Article 3 are: an additional $800,000 for the Douglas Public Schools, $210,500 for Capital items which includes $90,500 for an update of financial software (Ms. Lovett joined the meeting and spoke about the software), $20,000 for primary school intercom upgrades, $33,000 for a Highway Dept. 4x4 pickup truck with a plow, $31,000 for the purchase of Jaws of Life, and $36,000 for police mobile computer data terminals. A discussion was held, including discussions about police cruisers.
Also included in Article 3 are: $140,000 additional funds for the Snow & Ice account, $115,000 additional funds for Health Insurance for staffing changes and Health Reimbursement Account (HRA), $60,000 for the purchase of two additional police cruisers, $30,000 additional funds for municipal building maintenance, $20,000 additional for highway maintenance, $15,000 additional for a part-time Administrative Assistant for the Police Dept., and $10,000 to open an Other Post Employment Benefits (OPEB) account.
A discussion was held including a discussion about the OPEB account.
Mr. Bonin read a statement (attached) he prepared in regards of the override and asked the board to have a discussion addressing the cost of salaries in town. Mr. Guzinski is concerned about pitting one group of employees against another. A discussion was held regarding salaries and contract negotiations. It was also mentioned to see if BVT could offer programs that Norfolk Agricultural offers or have an agricultural school in Douglas.
Mr. Hughes made a motion to support the Town Administrator’s FY14 Budget recommendations to the Finance Committee, both with an override and without an override, as presented, with the change to transfer the savings from the part-time Administrative Supervisor in the Board of Health to the Other Post Employee Benefit (OPEB) account. Mr. Brown seconded the motion. All-Aye.

5. Town Administrator’s Report (89:45)
In the packet is a copy of an email from Sen. Moore dated March 28, 2013.
Mr. Guzinski presented an email from Sen. Richard Moore, which stated that a pilot project would be conducted at Douglas State Forest where a 50% surcharge on the entrance parking fee would be collected for out-of-state residents using the park. A discussion was held.
Mr. Davis made a motion to authorize Mr. Guzinski to send a Thank you letter to Senator Moore and DCR on behalf of the Board of Selectmen. Mr. Bonin will sign the letter. Mr. Hughes seconded the motion. All-Aye.

6. Old/New Business (97:28)
Old Business: Mr. Guzinski has not heard from Congressman McGovern’s office with regards to a meeting with Quinsigamond Community College.
New Business: There was no new business to discuss.

7. Executive Session-Collective Bargaining Strategy (98:22)
Mr. Hughes made a motion at 8:45 PM to go into Executive Session for the purpose of collective bargaining strategy and to return to regular session for the purpose of adjournment. Mr. Brown seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown– Aye, Hal Davis – Aye, Mike Hughes - Aye.
Mr. Hughes made a motion at 9:12 PM to return to regular session for the purpose of adjournment. Mr. Davis seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown – Aye, Hal Davis – Aye, Mike Hughes - Aye.

8. Adjournment (98:47)
Mr. Hughes made a motion to adjourn the meeting at 9:12 PM. Mr. Davis seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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