BOS - August 13, 2013

BOS - August 13, 2013

Postby Suzanne Kane » Thu Aug 08, 2013 12:47 pm

Board of Selectmen
Agenda
August 13, 2013

7:00 pm

• Cal to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:10 pm
1. Proposed Zoning Change – Foynes

2. Vote to take Conservation Drive as a Public Way

3. Vote to take Old Farm Road as a Public Way

4. Appointments to COA

5. Cable Contract Negotiations Update

6. School Building Project Update

7. Old Grammar School Update

8. American Pro Wind TIF – Request to Cancel

9. Public Building Maintenance - Proposal

10. Minutes: June 4, 2013; June 18, 2013

11. Administrator’s Report

12. Old/New Business

13. Executive Session – Collective Bargaining

14. Adjournment
_____________________________________________________________________________________
Future Agenda Items:

Sept. 3rd: Pole Petition – High Street

TBD: Govt Study Discussion; Update Master Plan; Housing Plan/Housing Authority
____________________________________________________________________________________
____________________________________________________________________________________

BOARD OF SELECTMEN
MEETING MINUTES
August 13, 2013
Approved September 3, 2013

Call to Order

Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes, Kevin Morse (Absent), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Bill Cundiff (Town Engineer), Paula Brouillette (School Building Committee), Mitch Cohen (Cable/School Building Committee), Patrice Rousseau (Council on Aging), Janet Stoica (Telegram & Gazette), Atty. Rich Bowen, Tim Nealon (Nealon Law)

• Pledge of Allegiance (00:12)

• Chairman’s Announcements (00:25)
Mr. Bonin stated that the Zoning Board of Appeals is looking for two Alternates and invited anyone willing to serve to contact the Board of Selectmen’s office.

• Citizen’s Forum (00:50)
No citizens came forward.

1. Proposed Zoning Change-Foynes (00:55)
In the packet are letters from the Foynes dated June 21 & July 14, 2013 along with related materials.
Mr. Cundiff joined the meeting and stated that he assisted the Foynes family with a zoning issue relating to their property at 9 West Street. Their property straddles zoning districts VB and VR. Most of the zone is Village Residential; the remainder is Village Business. The Foynes are asking to rezone the whole lot to Village Residential.
Mr. Davis made a motion to support the proposed zoning changes outlined to the board. Mr. Hughes seconded the motion. All-Aye.

2. Vote to take Conservation Drive as a Public Way (04:59)
In the packet are the related materials for the Order of Taking.
Mr. Cundiff gave the background on Conservation Drive. He stated that they originally intended on taking easements, but that language was not in the warrant article for town meeting. This fall they expect to move forward with accepting gifts of easements that are on private property. There were no comments from the audience.
Mr. Bonin opened the public hearing at 7:09 PM.
Mr. Davis made a motion to close the Public Hearing at 7:10 PM. Mr. Hughes seconded the motion. All-Aye.
Mr. Hughes made a motion to adopt the Order of Taking as approved by Article 16 at the 2013 Annual Town Meeting by eminent domain of the land consisting of Conservation Drive as shown on a plan entitled, “Street Acceptance Plan of Conservation Drive”, Douglas, MA, Worcester County, dated April 19, 2013, prepared by Spatial Data and Design, 99 Main Street, Millbury, MA. The purpose of the Order of Taking will be to adopt the roadway as a public way. Roll Call Vote: Tim Bonin – Aye, Keith Brown – Aye, Hal Davis – Aye, Mike Hughes - Aye.

3. Vote to take Old Farm Road as a Public Way (09:57)
In the packet are the related materials for the Order of Taking.
Mr. Bonin opened the Public Hearing at 7:11 PM. Atty. Nealon joined the meeting. Mr. Cundiff gave the background on Old Farm Road. A developer is working with town counsel. There were no comments from the audience.
Mr. Davis made a motion to close the Public Hearing at 7:12 PM. Mr. Hughes seconded the motion. All-Aye.
Mr. Hughes made a motion to vote to accept as a gift the deeding of the land, in fee, consisting of Old Farm Road as shown on a plan entitled, “Old Farm Road Acceptance Plan of land in Douglas, MA”, dated November 19, 2012 and revised through April, 2013, prepared by J.D. Marquedant and Associates, Inc. The purpose is to adopt the roadway as a public way, as this is a gift. No damages are assessed. Mr. Brown seconded the motion. All-Aye.
Atty. Nealon left the meeting.
Mr. Cundiff gave an update on Hemlock Street Bridge. He stated that they received seven bids. The low bid came in at $357,323 from R. Bates and Sons. They will award the contract once they get Chapter 90 funds approved from Mass DOT. They will need to close Hemlock Street during construction for approximately three months. A mailing to all residents of Hemlock Street in Douglas and Rhode Island will be prepared and sent out.
Mr. Cundiff gave an update on the road between Sutton and Douglas. A scope of work has been modified, and they are waiting for the engineer’s revised number. He and Mr. Guzinski talked about state grant opportunities, but a viable access point is needed, which is what they are waiting for from the engineer.
Mr. Cundiff left the meeting.

4. Appointments to Council on Aging (COA) (17:00)
In the packet are letters from Lori Morini dated April 11, 2006 and June 17, 2013, a letter from Patrice Rousseau dated August 8, 2013, Council On Aging General Bylaws, applications and related materials.
Ms. Kane gave the background relating to the number of members allowed on the COA. The end result is for a seven-member council with one alternate. The chair of the COA suggested the junior member, Janet Ouillette, be appointed as the alternate. Ms. Kane presented Ms. Rousseau’s letter and suggestions.
Mr. Guzinski presented the letter from the Chair of the COA and he asked for Patrice Rousseau’s recommendation. Mr. Guzinski agrees with Ms. Rousseau and recommends a nine-member council with one alternate. Mr. Guzinski recommends the board make the appointments.
Mr. Hughes made a motion to set the membership of the Council of Aging at nine members with one alternate and to appoint Christine Furno as a full member and Rita Haire as an alternate member for terms to expire June 30, 2014. Mr. Brown seconded the motion. All – Aye.

5. 7:25 PM Cable Contract Negotiations Update (23:27)
In the packet is an email from Mitch Cohen dated August 7, 2013.
Mitch Cohen joined the meeting and gave a summary and update on the cable contract and negotiations. In response to the July 9, 2013 meeting, Mr. Cohen received a proposal from Charter, which would allow no density requirement in the Village Residential zone. Charter wants to require a density of 20 homes/mile in the remainder of the town. Mr. Cohen stated that this is not consistent with what the Cable Committee is looking for. Mr. Cohen reached a new agreement with Charter, which he described. In the larger, more populated part of Douglas, the existing language will apply.
Mr. Bonin stated that there are residents on Mumford Street that receive their cable from Sutton. Mr. Bonin asked Mr. Cohen for an updated draft of the user fees. A discussion was held. It is proposed that the flat fee be changed to a percentage-based fee. Mr. Bonin would like a public hearing for the public’s opinion on it. Mr. Cohen cautioned that doing so would most likely cause the August 30, 2013 deadline for issuing the RFP to be missed. Funding, fees and local programming were discussed.
Mr. Cohen will prepare a presentation on the license and budget process for the September 3, 2013 meeting and will ask town counsel to attend. The discussion will be continued to September 3, 2013.
Mr. Hughes made a motion to authorize the Cable Committee to negotiate a 30-day extension of the RFP deadline. Mr. Davis seconded the motion. All-Aye.

6. School Building Project Update (68:11)
Mitch Cohen stated that the elementary school is near completion. Teachers are scheduled to move in the last week of August. The manufacturer has been slow in providing the exterior metal panels. There is a possibility that some exterior panels may need to be placed after school starts in September. This is not a safety issue.
The new track is almost complete. The water line extension is complete.
The work on the middle school renovations began in July. They are still in demolition mode. Abutters have been notified that there will be some blasting beginning today and lasting until the end of the week.
The elementary school budget should be finalized by November 1, 2013 so that Jeanne Lovett can prepare for the second borrowing.
Cable Channel 12 offers an online tour of the elementary school. There will be a ribbon cutting ceremony for the elementary school on September 21, 2013.
They are still working on the resolution of the gym floor leak claim with the insurance company. The goal is to have that sorted out before the fall town meeting.
A conversation was held regarding storage sheds for the lawn maintenance and field athletic equipment.

7. Old Grammar School Update (82:37)
Mr. Brown reported that the committee has had two meetings. They will be having another meeting next week and they are encouraging the public’s input. He will invite the consultant that expressed interest last spring to come in again. Ms. Kane has received applications for a couple new members.

8. American Pro Wind TIF-Request to Cancel (84:13)
In the packet are a letter from Maurice Capparotta dated July 26, 2013, an email from Anthony Caner dated July 24, 2013 and related materials.
Mr. Guzinski stated that they received a letter from American Pro Wind on July 26, 2013 stating that the project has suffered some setbacks and they are requesting a cancellation of the pilot agreement. Mr. Guzinski recommended that the board consider taking this under advisement. He spoke with town counsel today and they would like more time to process. He asked that this item be put on the next agenda.

9. Public Building Maintenance-Proposal (85:44)
In the packet is an email from Michael Guzinski dated August 6, 2013.
Mr. Guzinski stated that he spoke with John Furno, Highway Dept. Superintendent, to devise a way to handle the operations of retiring Facilities Maintenance Director, Rick Colonero. They proposed having a member of the Highway Dept. handle some of the high level tasks at 10 hours/week. Those tasks would include the major building project repairs, removal of snow, mowing lawns, processing bills, etc. In addition, Mr. Guzinski recommended that Mr. Colonero continue working in a reduced role at 14 hours/week. This proposal could save the town approximately $60,000/year.

10. Minutes: June 4, 2013, June 18, 2013 (89:58)
June 4, 2013: Mr. Hughes made a motion to approve the minutes of the June 4, 2013 Board of Selectmen meeting as presented. Seconded by Mr. Davis. All–Aye.
June 18, 2013: Mr. Brown made a motion to approve the minutes of the June 18, 2013 Board of Selectmen meeting as presented. Seconded by Mr. Davis. All–Aye, Mr. Hughes abstained.

11. Town Administrator’s Report (90:51)
In the packet are two memos from Michael Guzinski dated August 8, 2013.
Mr. Guzinski stated that there is a new flagpole in front of the Municipal Center. He thanked the Highway Dept. for installing it.
He presented an idea he had been discussing with Ms. Kane and Ms. Lovett of establishing Thursday and Fridays as voluntary dress down days. Employees could purchase articles of clothing with the town seal on it to wear on those days.
Mr. Guzinski stated that Cheryl Vaidya would be at the next meeting to discuss the sale of surplus town land. The town did receive one RFP. He expects that the final list of properties would be available for approval at the next meeting. A discussion was held.
Mr. Guzinski discussed surplus furniture from the middle school available for municipal use. The placement of the furniture was discussed.

12. Old/New Business (101:00)
Old Business: There was no old business to discuss.
New Business: Mr. Bonin spoke about his experience riding along with Officer McLaughlin on a Saturday. He suggested that anyone who has the opportunity to do so take advantage of the opportunity.
Mr. Brown spoke about an email he received regarding traffic speeding on Main Street. Mr. Guzinski will be speaking with the Chief of Police about it next week.

13. Executive Session – Collective Bargaining: (105:58)
Mr. Hughes made a motion at 8:45 PM to go into Executive Session for the purpose of Collective Bargaining and to return to regular session for the purpose of adjournment. Mr. Davis seconded the motion.
Roll Call Vote: Tim Bonin – Aye, Keith Brown – Aye, Hal Davis – Aye, Mike Hughes - Aye.
Mr. Brown made a motion at 9:19 PM to return to regular session for the purpose of adjournment. Mr. Hughes seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown – Aye, Hal Davis – Aye, Mike Hughes - Aye.

14. Adjournment (106:16)
Mr. Hughes made a motion to adjourn the meeting at 9:19 PM. Mr. Davis seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
Moderator
Moderator
 
Posts: 595
Joined: Wed May 25, 2005 2:01 pm

Return to 2013 Selectmen Meeting Agendas and Minutes

Who is online

Users browsing this forum: No registered users and 1 guest

cron