BOS - October 1, 2013

BOS - October 1, 2013

Postby Suzanne Kane » Wed Oct 02, 2013 2:23 pm

Board of Selectmen
Agenda
October 1, 2013


7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Common Vic Lic – The Little Coffee Bean – Change of Business Owner

2. Appointment – COA

3. Review and Discuss Food Service Regulations

4. Review Draft STM Articles

5. Minutes: September 3, 2013; September 16, 2013

6. Administrator’s Report

7. Old/New Business

8. Adjournment

__________________________________________________________________________
Future Agenda Items

Oct. 15th:
Release Executive Session Minutes; Class II – Change of License

TBD: Government Study Discussion; Update Master Plan; Housing
Plan/Housing Authority
__________________________________________________________________________
__________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
October 1, 2013
Approved October 22, 2013

Call to Order

Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes (Absent), Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Board of Health: Joe Yacino, Phil Smith
Octoberfest: Tony St.Pierre (Chairman), Keith Menard (Moderator)
Other Staff and Citizens: Suzanne Ward, Tom Ward, Wayne Clayborn, Michele Clayborn, Janet Stoica (Telegram & Gazette)

• Pledge of Allegiance (00:07)

• Chairman’s Announcements (00:29)
There were no announcements.

• Citizen’s Forum (00:30)
Tony St.Pierre announced that Octoberfest is this Saturday.

1. 7:01 PM Common Victualler’s License-The Little Coffee Bean, Change of Business Owner (01:21)
In the packet are a Common Vic License and related materials.
Ms. Kane presented the application. She asked that the board approve the license to expire December 30, 2014. She clarified the difference between a Common Vic License and a Food Service License. Suzanne and Tom Ward joined the meeting and presented their plans for the shop.
Mr. Davis made a motion to approve the application for a Common Vic License for The Little Coffee Bean to expire December 30, 2014. Mr. Brown seconded the motion. All – Aye.

2. Appointment: Council on Aging (COA) (04:53)
Ms. Kane presented the request from the COA that the appointment for Rita Haire be changed from Alternate to a Full member.
Mr. Brown made a motion to change Rita Haire’s status on the Council on Aging from Alternate to Full member. Mr. Davis seconded the motion. All-Aye.


3. Review and Discuss Food Service Regulations (05:52)
Joe Yacino and Phil Smith joined the meeting and explained that there was an application made to the Octoberfest for baking to be done in a private kitchen. State regulations do not allow for that. They invited the Food Service Inspector to come into a Board of Health meeting to reiterate that fact and explain the state regulations. A discussion was held.
Wayne Clayborn, 36 Walnut Street joined the meeting to explain that his application was approved last year and stated his displeasure at having the application denied this year. He wanted to know why his application was being denied, why he was being singled out, and how many other applications were denied. He said he spoke to the State Board of Health today, who saw no reason for this application to be denied. He stated that he has had no response from the Board of Health.
Mr. Yacino stated that the application was approved last year, however it was a mistake. Mr. Yacino would be willing to make an exception if he receives something in writing from the State Board of Health.
Mr. Morse is concerned that the Douglas Board of Health is distancing itself from inspecting food that is being serviced at Octoberfest. He would like to know the procedure. Mr. Tony St. Pierre joined the meeting and explained that Octoberfest provides a forum for organizations to fundraise for themselves, and he further explained the application procedure. Mr. Yacino reported that one other application was denied.
Ms. Michele Clayborn, 36 Walnut Street, stated that she works in the healthcare industry and she considers the regulations to be a framework. She feels that there is latitude in their interpretation. She respectfully disagrees with the Douglas’ Board of Health’s interpretation. She will be filing for an application for a Certified Residential Kitchen and for 501c3 charitable organization.
It was the consensus of the board to have Mr. Guzinski draft a letter to the state administration to ask them to look at the state regulations and also to ask Town Counsel to review the regulations.

4. Review Draft Special Town Meeting Articles (44:21)
In the agenda are the Special Town Meeting Warrant, the Sign Bylaw Draft 5/8/13, and a map relating to Article 8.
Mr. Guzinski will be asking the board to approve the warrant at their next meeting. He asked if they could move the October 15, 2013 BOS meeting to October 22, 2013 to give an extra week to put together the warrant materials. It was the consensus of the board to move the meeting to October 22, 2013.
Mr. Guzinski briefly went through each of the ten articles. Article 2: This article asks to transfer the money in Free Cash from the Ambulance Account back into the Stabilization Account. Article 3: This article asks to transfer $20,000 remaining in the Health Insurance Account to the OPEB Account. Article 4: This article was passed over at the Spring Town Meeting. Article 6: One source of funds for this transfer could be from the sale of town-owned properties. The auction will be held October 29, 2013. The parcels should be up on the website by the end of the week. Article 7: The town did approve the purchase of two cruisers at the last Town Meeting. The question to the board is whether or not they support going forward with the purchase of two additional cruisers now or if they would rather wait until next spring. Mr. Guzinski will invite Chief Foley to the next meeting to discuss the status of the fleet. Mr. Guzinski will ask Chief Foley to put together an outline. Article 10: Mr. Bonin would like to have a discussion at Town Meeting to ask the townspeople if they would like the town to ask members of Congress to take a second look at the National Defense Organization statute that has to do with indefinite detainment . He will have more information at the next meeting.

5. Approval of the Minutes (64:27)
September 3, 2013: Mr. Davis made a motion to accept the minutes of the September 3, 2013 Board of Selectmen meeting as presented. Seconded by Mr. Brown. All–Aye.
September 16, 2013: Mr. Davis made a motion to accept the minutes of the September 16, 2013 Board of Selectmen meeting as presented. Seconded by Mr. Brown. All–Aye.

6. Administrator’s Report (64:20)
Mr. Guzinski had nothing to report.

7. Old/New Business (67:24)
Old Business
Mr. Davis stated that he read through the Cable Contract. He stated that section 8.3B is consistent with the board’s decision to keep the fee the same the first year of the contract and then have the option to change it the following years. Charter needs 120 days notice to lower the fee. Mr. Davis asked Mr. Guzinski to keep them appraised of the deadlines. Mr. Guzinski will put the dates in the calendar.
New Business
There was no new business to discuss.

8. Adjournment (68:39)
Mr. Morse made a motion to adjourn the meeting at 8:10 PM. Mr. Brown seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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