BOS - November 19, 2013

BOS - November 19, 2013

Postby Suzanne Kane » Tue Nov 26, 2013 5:42 pm

Board of Selectmen
Agenda
November 19, 2013


7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 PM
1. Hearing: FY14 Tax Classification

7:15 PM
2. Hearing: Pole Petitions
Plan # 15643999 – SW Main P31-50
Plan # 15643999 – SW Main P32-50
Plan # 15643999 – SW Main P39-50
Plan # 15644168 – Perry St. P1-50
Plan # 15644168 – White Court P2-50
Plan # 15644168 – Yew St. P60-50
Plan # 15644225 – Yew St. P28-50

7:30 PM
3. OPEB Policy – Other Post-Employment Benefits Discussion/1st Reading

4. Sign Documents for Bond Anticipation Note – School Construction Project

5. Discussion – Proposed Medical Marijuana Growing Facility

6. Appointment – Emergency Management Director

7. Minutes: November 5, 2013

8. Administrator’s Report

9. Old/New Business

10. Adjournment
____________________________________________________________________________
Future Agenda Items:

Dec 3rd :
Exit Audit (7:05 PM); Class II Hearing (8:00 PM); Liq. License Renewals

Dec 17th: All other License Renewals

TBD: Gvmt Study Discussion; Update Master Plan/Housing Authority; Statewide Mutual Aid
___________________________________________________________________________
___________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
November 19, 2013
Approved December 3, 2013


Call to Order

Mr. Bonin called the meeting to order at 7:02 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes, Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Jeanne Lovett (Finance Director), Cheryl Vaidya (Treasurer/Collector), Beth MacKay (Principal Assessor), Jack Blatchford (Chair, Board of Assessors), Art Griffin (Assessor), Don Varney (COO Compassionate Care), Dory Huard (VP of Bartholomew & Co.), Mitch Cohen, Michael Fraser (National Grid), Mike DeCaro (Classic Envelope), Dan Dunleavy (Classic Envelope), Patty DeCaro, Jeannie Hebert (Blackstone Valley Chamber of Commerce)

• Pledge of Allegiance (00:15)

• Chairman’s Announcements (00:34)
There were no announcements.

• Citizen’s Forum (00:36)
No citizens came forward.

1. 7:05 PM Hearing: FY14 Tax Classification (04:44)
In the packet is a handout entitled “FY14Classification Hearing”.
Mr. Bonin opened the public hearing. Ms. MacKay, Mr. Blatchford and Mr. Griffin joined the meeting. Mr. Blatchford stated that FY13 and FY14 assessed values will be about the same. The total assessed value of the Town is $857,627,091, which is an approximate increase of 0.3%. He anticipates the FY14 tax rate to be $16.23/$1000, which is a $0.28 increase. The Board of Assessors recommended a single tax rate for all property for FY14. Mr. Blatchford stated that 94% of the tax rate is residential.
Mr. Davis made a motion to close the public hearing at 7:10 PM. Mr. Hughes seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
Mr. Davis made a motion to accept the recommendation to have a single tax rate for all classes of property as presented by the Board of Assessors. Mr. Hughes seconded the motion. All-Aye.

The Board of Selectmen thanked Mr. James Sughrue for his 17 years of service on the Board of Assessors.

2. 7:30 Hearing: Pole Petitions (30:44)
In the packet are Pole Petitions and related materials.
Plan #15643999-SW Main P31-50
Plan #15643999-SW Main P32-50
Plan #15643999-SW Main P39-50
Plan #15644168-Perry St. P1-50
Plan #15644168-White Court P2-50
Plan #15644168-Yew St. P60-50
Plan #15644225-Yew St. P28-50

Mr. Bonin opened the public hearing. Mr. Fraser joined the meeting and explained why the poles are needed. Ms. Kane stated that all the abutters were notified.
Mr. Davis made a motion to close the public hearing at 7:35 PM. Mr. Brown seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
Mr. Davis made a motion to approve the pole petitions as presented to the Board. Mr. Hughes seconded the motion. All-Aye.


3. OPEB Policy: Other Post-Employment Benefits Discussion/1st Reading (34:44)
In the packet are a trust agreement, a Bartholomew & Co. profile, and related materials.
Ms. Vaidya, Ms. Lovett and Ms. Huard joined the meeting. Ms. Vaidya stated that the OPEB account was formed initially with $12,000, and $20,000 was added at yesterday’s Town Meeting. Ms. Huard gave some background on Bartholomew & Co. which oversees the Town’s investment of Stabilization, trust funds, Perpetual Care and the OPEB trust. They currently manage OPEB funds for 58 communities in the state. She spoke about the creation and the financials of the OPEB trust. She spoke about how funding OPEB can give the Town a higher discount rate and reduced liability.
Mr. Guzinski stated that Atty. Rich Bowen has reviewed and approved the trust agreement. The Board reviewed the agreement. Ms. Vaidya stated that there has been a change, which is that Water/Sewer Systems Management has been invited to be a member of the trust. It was decided to share the agreement with the Finance Committee for their input. Ms. Huard stated that the funds can only be used to pay for the benefits of the Town’s retirees’ health insurance. Creditors of the Town cannot come after this money. The agreement establishes a Board of Trustees. The agreement does not require the Town to put money in the account. A discussion was held, including the state’s law, forms of investment, CD’s, and the current investment policy of the Town’s trust fund.
Ms. Huard made a recommendation to change “...Treasuries that will be held to maturity…” to “…Treasuries that may be sold prior to maturity…” This agreement is required to be read three times.


4. Sign Documents for Bond Anticipation Note (BAN): School Construction Project (10:31)
In the packet are a BAN and related documents.
Ms. Lovett and Ms. Vaidya joined the meeting. Mr. Guzinski stated that the Finance team originally planned to issue a bond in December, however there has been a delay in getting the cost estimates due to a recent water leak at the middle school. The project completion date has been pushed back. They may not be able to permanently bond the project until March. In order to have proper cash flow for the project, they need to do a BAN for $2 million. They may need an additional BAN depending upon when they can do a permanent bond.
Mr. Cohen joined the meeting and spoke about the project and the damage from the water leak. Bond rates were discussed.

5. Discussion: Proposed Medical Marijuana Growing Facility (63:44)
In the packet are a letter of non-opposition, a Host/Community Agreement from the City of Lowell and related materials.
Mr. DeCaro, Mr. Varney, Mr. Dunleavy, Ms. Hebert, and Ms. DeCaro joined the meeting. Mr. Guzinski stated that he had a meeting last Thursday with Mr. DeCaro who stated that he had been approached by a company interested in developing a medical marijuana growing facility at his location. They would need a letter from the Town in order to apply for a license from the state.
Mr. Varney provided background on the application process, the industry, tracking, and security. He stated that a grow facility would benefit the town by generating 40-50 jobs, provide direct funding for outreach programs, revenue generated from the rent, and possible future tax revenues. This facility would be the first in the State. Dispensaries would be in Beverly, Lowell and possibly Revere. They will know by January 31, 2014 if they receive a license. Once a license is received, Mr. Varney stated that Douglas would see benefits in approximately six months. A discussion was held. The Board would like a Host/Community Agreement.
Ms. Hebert stated that the sources of funding for establishing a Quinsigamond Community College satellite at the Classic Envelope site fell through. She is now looking at a location in Northbridge. Ms. Hebert spoke in favor of the growing facility at the Classic Envelope site. Possible outreach programs were discussed. Mr. Bonin read the non-opposition letter, which was prepared by Mr. Guzinski. Mr. DeCaro spoke about the existing security at the location.
Mr. Hughes made a motion to authorize Mr. Guzinski to send a letter of non-opposition to the State. Mr. Brown seconded the motion. All-Aye.

6. Appointment: Emergency Management Director (118:40)
Mr. Guzinski stated that Ernest Marks is getting ready to step down as Emergency Management Director at the end of the year. Mr. Guzinski would like to appoint Fire Chief Kent Vinson to the position.
The Board asked that Mr. Guzinski send a letter of gratitude to Mr. Marks and Mr. James Sughrue. Mr. Guzinski will ask Chief Vinson to come to a meeting to discuss his goals.
Mr. Hughes made a motion to ratify the Town Administrator’s appointment of Kent Vinson as the Emergency Management Director. Mr. Davis seconded the motion. Vote: All-Aye.

7. Approval of the Minutes (122:42)
November 5, 2013: Mr. Brown made a motion to approve the minutes of the November 5, 2013 Board of Selectmen meeting as presented. Seconded by Mr. Davis. All–Aye, Mr. Hughes abstained.

8. Administrator’s Report (00:45)
Mr. Guzinski stated he, Mr. Bonin, the Police Chief, Detective, Lieutenant, and Fire Chief met with the new Commissioner of DCR. Good progress was made. Mr. Bonin stated that DCR agreed to push the park closure policy to 4:00 PM. Mr. Guzinski stated that DCR has submitted a request to the Secretary of Administration of Finance asking that the fees for the park increase to $7 for in-state and $14 for out-of-state.
Mr. Guzinski stated that the emergency work to repair the scouring under an embankment of South Street Bridge has been done. Over the winter, there will be engineers looking for a permanent solution. Mr. Guzinski asked Mr. Cundiff to come in to a meeting next month to give a further update.

9. Old/New Business (123:44)
Old Business
Mr. Brown stated that he was asked about a town vehicle travelling to Dudley. Mr. Guzinski explained that the K-9, Police Lt., Detective and Police Chief are allowed to travel back and forth from home to work in their vehicles because they are on call 24 hours/day.
Mr. Davis received a call from the Worcester Business Development Corp. Mr. Davis would like to have them and the Economic Development Commission come to a meeting to firm up a contract. He stated that Mr. Guzinski was going to find out if they have to go out for a public bid.
Mr. Morse apologized for not attending the Town Meeting.
Mr. Bonin will be continuing the discussion about the resolution that was passed over at Town Meeting. Mr. Morse recommended holding seminars to inform the public.
New Business
There was no new business to discuss.

11. Adjournment (127:34)
Mr. Hughes made a motion to adjourn the meeting at 9:10 PM. Mr. seconded the motion. All – Aye.


Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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