June 20, 2013 School Building Committee

June 20, 2013 School Building Committee

Postby Mary Wright » Sat Jul 27, 2013 12:31 pm

SCHOOL BUILDING COMMITTEE MEETING
JUNE 20, 2013

A meeting of the Douglas School Building Committee (SBC) was held on Thursday, June 20, 2013 at the Municipal Center. Mr. Cohen called the meeting to order at 7:07 PM. He noted that the meeting is being videotaped.

ATTENDANCE
PRESENT:
Voting: Mitch Cohen (Chairman), Leslie Breault, Melissa Gouin, Nancy Lane, Shirley Mosczynski, Scott Yacino
Non-Voting: Cortney Keegan, William Cundiff (Town Engineer)
Project Staff: Tom Ellis, Leno Filippi, Craig DiCarlo, Ken DiNisco, Donna Sousa
ABSENT: Paula Brouillette

Approval of School Building Committee Minutes
Ms. Mosczynski made a motion to accept the May 16, 2013 School Building Committee Meeting minutes, with Heery edits, as amended. Ms. Breault seconded the motion. Vote: Unanimous, Mr. Yacino and Ms. Gouin abstained.

Approval of Open Invoices
Review of Invoices on Warrant
Mr. Cohen presented the main invoice from CTA, some small invoices from Heery, an invoice for the technology at the middle school, and a DiNisco invoice to the Water/Sewer Department for testing at the elementary school. Mr. Cundiff and Mr. Ellis stated that all invoices met their approval.

Expense/Budget Update
Project Budget Summary
Mr. Ellis stated that they are still on target. Yesterday he received the most recent UTS Testing invoice for the elementary school. This invoice will push them over the budget for testing at the elementary school. That budget will need to be increased. They are at $80,000 now. Mr. Ellis recommended increasing the budget by $20,000.
Mr. Yacino made a motion to transfer $20,000 from Owner’s Contingency to the Testing Services Budget for the elementary school (acct. #0602-0000) for a total of $100,000. Ms. Breault seconded the motion. Vote: Unanimous.

Schedule Update
Total Program Schedule
Mr. Ellis stated that the project would not meet the contract date for substantial completion of June 23, 2013. He has not received a revised updated schedule from CTA, however he has received a letter from them stating what they intend to do.
Construction Schedule Update Mr. Ellis stated that he is awaiting a monthly update from CTA. A discussion was held regarding handing over of the middle school and the affect on the schedule. Ms. Lane was concerned about getting a temporary occupancy permit. Mr. Ellis stated that there have been no discussions regarding getting a temporary occupancy permit. A discussion was held. Both the Building Inspector and CTA are expected to be at the meeting and walk-through next Thursday night. The format of the walk-through was discussed.

MSBA Issues
MSBA Budget Revision Request (BRR) Status MS-BRR-01 Approved.
Review of MSBA Site Visit Paul Flynn of MSBA visited the site earlier today. Mr. Ellis stated that Mr. Flynn is comfortable with all the procedural pieces of the project. He has been advised of the issues relative to the schedule. As soon as CTA signs change orders #1-#12, they will be submitted to the state.

OPM Issues
There were no issues to discuss.

Design Issues
Playing Field Storage Building-Program & Scope Mr. Filippi stated that he is working with the School Dept. to get a list of items that will be stored in two separate storage units in order to size the units: one for track and field and one for ground equipment. The equipment is scheduled to come in the first week of August. CTA has put the pouring of the concrete slab on hold until the sizes of the units are known.
Proposed Parking Lot Paving-Additional MS Work Scope Mr. Cundiff confirmed that he is currently reviewing a proposal from CTA for $178,000. This work would be done in the fall.

Construction Issues
Window & Exterior Envelope System Testing Update Mr. Ellis does not have an update on the testing that was done this morning. However, everything that did not pass prior to today has now passed. Mr. Yacino mentioned he observed that it appears that the window in stairwell #3 has leaked over the painted surface.
Resilient Flooring Installation/Moisture Mitigation System Update Regarding the products involved on the 2nd and 3rd floors to deal with the pH issue, Mr. DiNisco stated that CTA has clarified two items: the product being submitted and the warranty language. Mr. DiNisco does not have any test data on the product which would support the claim that the products would mitigate pH up to 12.5 and rH up to 9%. He has a draft letter rejecting CTA’s submittal that will go back to them tomorrow. If CTA submits the data, they can determine whether or not it meets the performance requirements. A discussion was held. The town has the option to authorize the use of a specific product which is not approved by the Architect, however it was the consensus of the committee to not exercise that option.
Floor Tile Installation Update The porcelain tile was received this week. The first floor flooring has been installed in the music room and art room and it is partially done in the media center. The next critical item on the schedule is the flooring for the second and third floors, and there are some issues with moisture mitigation there. The solution for those issues will impact the schedule.
Mr. Ellis has spoken with Atty. Rich Bowen and a letter will be issued tomorrow to address going forward. The overall goal is to finish the school in time for the school to start in the fall.
Exterior Metal Panel Fabrication/Installation Update: It is Mr. Cohen’s understanding that most of the metal panels are on site or en route. Ten percent of the panels need to be measured and ordered, with a delivery date between August 15, 2013 and the first two weeks of September. Mr. Ellis believes that those panels are corner and detail pieces, and he expects the percentage of panels needing to be ordered to be less than 5%, according to CTA’s site superintendent.
The impact of the condition of the exterior skin on occupancy needs to be determined. Mr. Cohen stated that the School Committee is weighing whether or not to hand over the middle school. Mr. Yacino suggested inviting the Building Commissioner to the June 27, 2013 meeting. Mr. Cohen asked Mr. DiNisco and Mr. Filippi for rough numbers of additional costs if the school could not be ready by the second week of February.

Construction Modifications/Pending Change Orders
Change Order #9/#10 Review/Approval (Credit COs for OH/P) Change Order #9 is for a credit amount of $3,068 for the elementary school and #10 is for a credit amount of $10,148 for the middle school.
Change Order #11/#12 Review/Approval Change Order #11 for the elementary school has a total cost of $38,094 for eight proposed change orders (PCOs). Change Order #12 has a total cost of $5,674 for the middle school. The new walk-in cooler/freezer has been submitted to Travelers for the insurance claim. Mr. Ellis is looking for the committees’ approval to sign the change orders once they come back from CTA. A discussion was held regarding change orders in general.
Mr. Yacino made a motion to approve Change Orders #9, #10, #11 and #12 as presented. Ms. Mosczynski seconded the motion. Vote: Unanimous.

FF&E Procurement
Furniture, Fixtures and Equipment (FF&E) Procurement Update Mr. Filippi is expecting the furnishings to be delivered between the second and fourth week of July, 2013 and the equipment to be delivered the first week of August 2013. Much of the equipment has not been purchased yet.

Technology Procurement
Technology Budget/Procurement Update Mr. Cohen stated that all items, whose cost could not be accurately predicted, have been bid, some have been purchased. IPad2s were budgeted for the project for the students. Now there is a choice between iPad2 or the iPad4. Mr. Cohen is concerned that Apple would not be releasing software for the iPad2 a year from now. Ms. Sousa ran through the numbers for the iPad4 and presented that going from the iPad2 to the iPad4 would have a net cost difference of $88,000. This would mean allocating an extra $26,000 to the elementary school technology budget and $20,000 the middle school budget. A discussion was held including leasing and technology fees. It was the consensus of the committee to use iPad2s in the elementary school and iPad4s in the middle school.
Mr. Cohen asked Mr. Ellis if the cost of the iPad2s that have already been purchased could be reallocated to the elementary school, and then iPad4s be purchased for the middle school. Mr. Ellis stated that he could reallocate anything that had already been submitted. He will speak to Jeanne Lovett, Finance Director.
Fiber Line Procurement/Installation Update Ms. Sousa reported that they have had to go through an application/licensing process. The utilities now need to do a survey of the poles and the route. The fiber may or may not be in place by the time school starts, but there will be an Internet connection. Ms. Sousa left the meeting.

Move Management Services Procurement
Ms. Lane was concerned because they are going to lose their dates and they are at risk of losing the mover’s services.

Other Business
Middle School Gym Roof Leak Repairs and Insurance Claim Update Mr. Ellis is waiting to hear back from CTA. Travelers has asked for actual costs and more backup information.

Open Session for topics not reasonably anticipated 48 hours in advance of meeting.
There was nothing to discuss.

Schedule of Upcoming SBC Meetings and Project Events
Next Scheduled SBC Meeting – June 27, 2013 (Joint meeting with School Committee-High School, Room C208, 7:00 PM), July 18, 2013
Next Scheduled MSBA Visit – August 1, 2013

Executive Session – Potential Litigation
Mr. Yacino made a motion at 8:56 PM to go into Executive Session for the purpose of discussing potential litigation and to return to regular session for the purpose of adjournment. Ms. Mosczynski seconded the motion.
Roll Call Vote: Mitch Cohen – Aye, Leslie Breault– Aye, Melissa Gouin –Aye, Nancy Lane – Aye, Shirley Mosczynski – Aye, Scott Yacino - Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Mary Wright
 
Posts: 506
Joined: Thu Jan 12, 2012 8:56 pm

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