August 15, 2013 School Building Committee

August 15, 2013 School Building Committee

Postby Mary Wright » Sat Oct 05, 2013 12:20 pm

AUGUST 15, 2013

A meeting of the Douglas School Building Committee (SBC) was held on Thursday, August 15, 2013 at the Municipal Center. Mr. Cohen called the meeting to order at 7:11 PM. He noted that the meeting is being videotaped.

Voting: Mitch Cohen (Chairman), Leslie Breault, Nancy Lane, Shirley Mosczynski
Non-Voting: Cortney Keegan, William Cundiff (Town Engineer), Michael Guzinski (Town Administrator-left the meeting at 7:57 PM
Project Staff: Tom Ellis, Leno Filippi, Craig DiCarlo, Al Calcagno
ABSENT: Paula Brouillette, Melissa Gouin, Scott Yacino

Approval of School Building Committee Minutes
Approval of the July 18, 2013 School Building Committee Meeting minutes was deferred to the next meeting.

Approval of Open Invoices
Review of Invoices on Warrant
Mr. Cohen stated there were two vouchers for the elementary school, mostly technology related and a similar mix for the middle school. Mr. Cundiff stated that the invoices presented met with his approval.

Expense/Budget Update
Project Budget Summary
Mr. Ellis stated that he had updated the Project Budget Summary with the missing items, based upon the June budget approvals. The budget is now more in line with what has been committed and what he believes will be used. The one line item that is over is the computer equipment for the middle school. Mr. Ellis believes that item will resolve.
Budget Revision Request (BRR)-ES 02 – Play Structure/Window Testing
Mr. Ellis stated that previously they had increased window testing by $30,000. An additional $25,000 is being requested from the Owner’s Contingency to make the total of the BRR $55,000. This is a temporary allocation. There is also a BRR for $50,000 to increase the Furnishings Budget for the playground equipment. Ms. Lane mentioned that the amount should be $59,000. Mr. Ellis stated that that budget would need to be adjusted to $60,000.
Ms. Mosczynski made a motion to support the budget transfers as indicated in the Budget Revision Request of an additional $55,000 for Testing Services and an additional $60,000 for FF&E, both on the elementary school. Ms. Breault seconded the motion. Vote: Unanimous.
Mr. Ellis reported that he attended a meeting last week to assess the reimbursement rate in order to prepare for the next borrowing. They will continue going through that process next week to be sure the real amount in contingency is well underneath the maximum town contribution of $23.5 million. Mr. Cohen summarized the purpose of that meeting, which included himself, Ms. Brouillette, Mr. Ellis, Mr. Guzinski, Mr. Cundiff and Ms. Lovett.

Schedule Update
Total Program Schedule
Mr. Ellis updated the schedule to reflect the dates they are currently working with, relative to the start of school and the FF&E budget.
Mr. Calcagno stated that they have received a partial Certificate of Occupancy for the elementary school. Starting on Monday, August 19, 2013 only the administration and custodial staff will be allowed to come in through the new elementary school parking lot and enter and exit the building through the gymnasium. The full staff will be able to move in on August 26, 2013.
Mr. Calcagno presented the new fencing layout, effective Monday, August 19, 2013. Ms. Adelle Reynolds, Building Commissioner, will do another walk through with the Fire Dept. right before the school opens.
Construction Schedule Update
Mr. Ellis stated that they are still waiting for an updated Construction Schedule from CTA. Blasting has been concluded. Ms. Mosczynski stressed the importance of keeping pressure on CTA to get this schedule. Mr. Calcagno feels he should have a copy of it from Paul DuRoss by Monday.

MSBA Issues
Change Order Review
Mr. Ellis is compiling all the change orders to get them in for MSBA review.

OPM Issues
There were no issues to discuss.

Design Issues
Playing Field Storage Building-Review Revised Scope/Procurement Options
Mr. Filippi stated that the revised proposal increases the size of the shed for Athletics by 6 or 8 feet. The sheds are now 12’ x 32’ with two roll-up access doors. Mr. Filippi recommended trying to resolve the foundation issues. A discussion regarding electricity to the sheds was held. It was the consensus of the committee to include an electrical conduit from the utility shed to the new sheds.
Ms. Lane made a motion to authorize an additional $3,750 for DiNisco for shed and foundation design. Ms. Breault seconded the motion. Vote: Unanimous.
Mr. Filippi stated that the current estimated cost has not changed from the last meeting. The question is whether or not there is a simpler way the town can handle procurement of the sheds. Mr. Cundiff stated that he has had some preliminary conversations in regard to procurement. It was decided to not authorize any money for the sheds tonight. Some of the equipment will start to arrive at the end of the month.
The little red shack between the two schools is scheduled to be moved prior to the next SBC meeting for use as an irrigation shack. Mr. Filippi stated that they are suggesting to resurface the shed using cedar siding. A foundation pad exists for this building. Mr. Ellis suggesting replacing the door.
Proposed Middle School Parking Lot Drainage/Paving Revisions
Mr. Cundiff stated that he and Mr. Calcagno reviewed CTA’s proposal. The revised estimate is now $124,000 for the entire scope of work for the area around the skate park and lower parking area, including full-depth reclamation in some areas and some drainage improvements. Mr. Cundiff feels that some of the full-depth reclamation and drainage improvements could be forgone, which might reduce the price by approximately $50,000. Mr. Filippi suggested checking with Powell as to when they would be paving that lot. Mr. Cundiff stated that the Highway Dept. is willing to do the work. Ms. Lane asked if the Highway Dept. would be willing to coat the lot by the Old Grammar School. A discussion was held.
Ms. Lane made a motion to approve, not to exceed, $75,000 from the Elementary School Construction Contingency for the middle school parking lot and paving, removing the drainage revisions. Ms. Mosczynski seconded the motion. Vote: Unanimous.
Elementary School Parking Lot Fencing Proposal near Primary School Playground.
Mr. Filippi talked about fencing around the toe of the track and between the primary school playground and elementary school parking lot. The estimate is approximately $40,000. Mr. Cundiff independently verified CTA’s price. He stated that there would probably be some ledge encountered during that fence installation. Mr. Cohen asked that at least a temporary fence be installed for the start of school.
Mr. Cohen would like to hear an idea for plantings on the slope. Mr. Filippi stated that significant planting could be done for approximately $5,000. A discussion was held. Mr. Filippi will come back to the SBC with a plantings proposal.
Ms. Mosczynski made a motion to approve $18,000 for fencing between the primary school playground and elementary school parking lot. Ms. Lane seconded the motion. Vote: Unanimous.
DDP Request for Additional Services- This item was dropped from the agenda.
Cafeteria Wall and Cheek Walls
Mr. Filippi revisited the color of the cafeteria wall. The color that is there now is not the color that was picked. A discussion was held. It was the consensus to upgrade the color.
Mr. Filippi has a proposal out to upgrade the wainscoting on the columns in the cafeteria. It was the consensus of the committee to move forward with this upgrade.
Mr. Filippi presented a proposal to add planters on the cheek walls at the entrance of the elementary school to discourage students from playing on them. Ms. Reynolds thought the current design posed a safety risk. Temporary fencing would be installed until the planters are installed. Mr. Cohen asked that the planters match the nearby benches.
Ms. Lane made a motion to authorize up to, but not to exceed, $10,000 to install plantings around the elementary school entrance. Ms. Breault seconded the motion. Vote: Unanimous.
Construction Issues
Resilient Flooring Installation Update
This item is complete.
Window & Exterior Envelope System Testing Update
Mr. Ellis stated that one remaining window would be tested tomorrow. Everything to date has passed. One window that failed will be retested tomorrow. Mr. Calcagno has all the documentation.
Exterior Metal Panel Fabrication/Installation Update
Mr. Calcagno stated that a delivery is being shipped tomorrow and will be on site by Monday morning. There would be another shipment by the end of next week. CTA confirmed that between tomorrow and August 26, 2013 they would have approximately 95% of all the metal panels on site. They confirmed that the metals panels would be done by the end September. No installation would be done during school hours.
Mr. Cohen wants to be sure the building is sufficiently clean for students and teachers. Mr. Calcagno stated that there is a long list that needs to be done. He will coordinate the cleaning and touch-ups with the School Dept. Mr. Calcagno agrees that CTA needs to clean to the approval of the School Dept., and he is working to make sure that happens.

Construction Modifications/Pending Change Orders
Change Order #15 Review/Approval
Change order #15 goes along with Construction Change Directive #70.
Ms. Mosczynski made a motion to approve Change Order #15 as presented. Ms. Breault seconded the motion. Vote: Unanimous.

FF&E Procurement
Furniture, Fixtures and Equipment (FF&E) Procurement Update
Mr. Calcagno stated that the FF&E is approximately 85-90% complete. He was told that they would be done with the interior by Tuesday or Wednesday. Ms. Lane asked him to remind Rob that they still owe them book boxes. Mr. Calcagno left the meeting.

Technology Procurement
Technology Installation Update
Mr. Cohen stated that he heard from Donna Sousa who stated that things are going well and there are no significant issues.
Fiber Line Procurement/Installation Update
Mr. Cohen stated that this is going very slowly. National Grid is in the process of doing a pole survey. There is something in place that will allow communication between buildings until the fiber is complete.

Move Management Services Procurement
Schedule Update
Ms. Lane stated that Diamond Relocation would be coming in next week to distribute boxes. Mr. Ellis and Ms. Keegan are keeping an eye on the moving budget and they are currently well within those parameters.

Other Business
Middle School Gym Roof Leak Repairs and Insurance Claim Update
Mr. Ellis received a response from Paul DuRoss at CTA, which he forwarded to Travelers.

Open Session for topics not reasonably anticipated 48 hours in advance of meeting.
There were no topics for Open Session.

Schedule of Upcoming SBC Meetings and Project Events
Next Scheduled SBC Meeting – September 19, 2013.
Next Scheduled MSBA Visit – August 29, 2013
Elementary School Ribbon Cutting Ceremony-Saturday, September 21, 2013, 9:30 AM. Mr. Ellis has notified MSBA. Mr. Cohen will conduct a “sneak peak” tour a week from tonight at 7:00 PM for the PTA, town officials, Pride members, etc.

Ms. Mosczynski made a motion to adjourn the School Building Committee meeting at 8:47 PM. Ms. Breault seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary Wright
Recording Secretary
Mary Wright
Posts: 513
Joined: Thu Jan 12, 2012 8:56 pm

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