October 17, 2013 School Building Committee

October 17, 2013 School Building Committee

Postby Mary Wright » Sun Nov 24, 2013 11:10 am

SCHOOL BUILDING COMMITTEE MEETING
OCTOBER 17, 2013

A meeting of the Douglas School Building Committee (SBC) was held on Thursday, October 17, 2013 at the Municipal Center. Mr. Cohen called the meeting to order at 7:05 PM. He noted that the meeting is being videotaped.

ATTENDANCE
PRESENT:
Voting: Mitch Cohen (Chairman), Leslie Breault, Nancy Lane, Shirley Mosczynski, Scott Yacino
Non-Voting: Cortney Keegan, Michael Guzinski (Town Administrator)
Project Staff: Tom Ellis, Leno Filippi
CTA Construction: Paul DuRoss & Lyle Coghlin
ABSENT: Paula Brouillette, Melissa Gouin

Construction Issues
Middle School
Assessment of Water Infiltration in East Wing
Paul DuRoss of CTA spoke about the October 4, 2013 water leakage into the middle school. Since then they have been continuing to improve, maintain and accelerate the roof and steel installation. Steel is now complete and the roof is 75% watertight. He described where the water went in and what it affected. HVAC, ductwork, and electrical work installed in the (east side) three story classroom wing were damaged. The center corridor and the west wing were unaffected. Kevin Peters of Travelers and some subcontractors will be coming tomorrow at 11:00 AM. The impact on the schedule is still being assessed. They shifted workers towards the west wing to keep work moving along.
Mr. Yacino asked CTA and Heery on behalf of the School Committee to notify the School Dept. right away if there is a problem or a major event. A discussion was held. He also asked why the HVAC, ductwork and electrical were exposed to the elements. A discussion was held. Mr. Ellis stated that the town bought new materials and they expect everything to be new when the school repair work is done. He expects that the Builders Risk policy will cover this situation. A discussion was held.
Mr. Ellis has had conversations with Tighe & Bond regarding drying out the building and the existing spray-on insulation in limited areas. It is their recommendation to remove the insulation if it is flaking off. Tighe & Bond noted in their report that there appears to be some visible mold in one classroom on the first floor that can be removed easily. It was not clear to Tighe & Bond if the mold was existing prior to the water infiltration.
Mr. Cohen asked for Travelers to pay the town directly.
Mr. Filippi wanted to know how soon CTA could get a recovery schedule put together. Mr. Ellis feels they need to let Travelers know that the work needs to be repaired and replaced to maintain the schedule they had before the event happened.
Tighe & Bond produced a preliminary report today. It will take a couple weeks to do the final report.
Mr. Ellis reported about payment for work that was in place by subcontractors that had work damaged. He is working with Michael Guzinski and town counsel to confirm, by statute, that there is an obligation that work that was in place would have to be paid for and that insurance properly compensates the town for that work. He hopes to have that resolution by tomorrow.
Review of CTA Schedule Update
Mr. Cohen stated that it is CTA’s opinion that as of October 14, there should be extra time added on to the end of the Middle School Schedule. The contracted date for substantial completion remains at January 31, 2014.
Mr. DuRoss, Mr. Coghlin and the committee reviewed the October 11th letter. The information in the first paragraph was discussed at length. Mr. Yacino does not understand how they have been moved from a two week delay in turnover of the building to a full month on substantial completion. These items were discussed at the June 27th and July 11th meetings. Mr. Coghlin does not feel Mr. Yacino’s recollection is accurate. Mr. DuRoss reviewed the impacts to the schedule in detail, including roof drains and steel beams. The cistern is an ongoing item that may need to be continued into the spring. He stated that these items were put in the schedule, tied to the activities they impact and ultimately pushed the completion date out to March 21, 2014. Mr. DuRoss feels that the town is responsible up to March 1, 2014, and the remaining three weeks are due to unforeseen circumstances. Mr. Ellis’ objective is to arrive at a schedule that reflects the agreement within the terms of the contract that the town has with CTA to address the issues and then come up with a schedule with the insurance company to maintain that schedule.
Mr. Cohen will post an additional SBC meeting for November 7, 2013. Mr. Ellis will send out a weekly email update on the schedule.
Cistern/Irrigation Tank
Mr. DuRoss stated that this in an ongoing item. It is difficult to wrap up. This does not relate to construction of the middle school, but it is schedule related. It may be heading towards a springtime activity.

Elementary School
Completion of Punch List/Exterior Metal Panel Delivery & Installation Update
Mr. DuRoss reported that the Punch List completion is going well. Work is being done off hours. DiNisco started back punching today. Mr. DuRoss issued a Punch List update to DiNisco with about 90% complete on the interior. They have 60 days from the date of substantial completion to get the Punch List worked out.
The metal panel installation is ongoing. The last indication received from the manufacturer was that the 28th of October should be the delivery date for the balance of the panels. Some of the panels have been misfabricated. There is another delivery due early next week. The finishing touches should be wrapped up in three weeks.
Mr. DuRoss and Mr. Coghlin left the meeting.

Approval of School Building Committee Minutes
Mr. Yacino made a motion to approve the July 18, 2013 School Building Committee Meeting minutes with Heery edits as presented. Ms. Breault seconded the motion. Vote-Unanimous, Ms. Mosczynski abstained.
Ms. Mosczynski made a motion to approve the September 19, 2013 School Building Committee Meeting minutes with Heery edits as amended. Ms. Breault seconded the motion. Vote-Unanimous, Mr. Yacino abstained.

Approval of Open Invoices
Review of Invoices on Warrant
Mr. Cohen presented five invoices. He stated that Mr. Cundiff had reviewed the invoices and recommended approval.

Expense/Budget Update
Project Budget Summary
Mr. Ellis stated that he is still waiting to hear back from MSBA on the BRR. The items that were over budget were corrected. The BRR corrected two things: It put more money in the testing budget and it took $60,000 from contingency and put it into the FF&E budget for the playground structure.
Mr. Cohen stated that the town is planning to do a borrowing in November. He expects the second borrowing to be less than $3.5 million.
The Technology Budget is over on one school and under on the other. Mr. Ellis stated that the two budgets together are still under budget. Donna DiNisco will be working with Donna Sousa to balance out all the purchase orders.

Schedule Update
Total Program Schedule
See “Construction Issues” above. Mr. Ellis will be reporting back to the SBC as they move along.
MSBA Issues
ESBRR#02-Submitted, awaiting approval.
ESBRR#003-There was no discussion.

OPM Issues
There were no issues to discuss.

Design Issues
Site
Maintenance/Athletic Equipment Storage Building
Mr. Filippi was hoping to have a proposal from CTA to present today. They are still waiting for a revised proposal. The SBC will need an estimate by November for the borrowing. If the cistern issue is resolved, they may be able to have the access through that area. Mr. Cohen stated that at an in-between meeting, they approved the rental of two units for the temporary storage of maintenance and athletic equipment.
Irrigation Cistern Repairs/Replacement
An engineer has looked at the cistern and decided that it can be salvaged. A manhatch needs to be added into the existing cistern to inspect the interior of the tank. Mr. Filippi will issue a CCD tomorrow with an up set limit of $5,000-$6,000 to add the manhatch. Once that is finished, the issue they are raising on the sheds should be a non-issue. The committee was supportive of the action.
Elementary School
IDF Closets-Technology Equipment Heat Generation
Mr. Filippi has issued a proposal for air conditioning in the IDF closets in the middle school as well. The results from the temperature testing have not been posted yet.
LEED Update
Mr. Filippi passed out a summary memo. They are submitting for 57 points for the project. They feel they will get a silver rating. A discussion was held regarding the pros and cons of trying for a gold rating. It was the consensus that the cons and costs of going for a gold rating outweighed the pros.

Middle School
Structural Steel Revisions
See “Construction Issues” above.
Contract Modifications
ES XS-008 Replace/Repair Irrigation Tank (Ratify)
Between meetings, Mr. Cohen approved an Additional Service Request for the irrigation consultant for $3,245.
Site Issue for the Overlay Work in the Parking Lot
Mr. Filippi stated that they received a proposal from CTA in the amount of $74,7045.35. Mr. Ellis described the work to be done. Mr. Filippi will issue the CCD after he receives feedback from Mr. Cundiff.

Construction Modifications/Pending Change Orders
COs #16 & #17 for Review and Approval
Mr. Ellis distributed copies of COs #18, #19 and #20.
Mr. Yacino made a motion to approve the expenditure of $50,551 for Change Order #16-ES. Ms. Mosczynski seconded the motion. Vote-Unanimous.
Mr. Yacino made a motion to approve the expenditure of $9,858 for Change Order #17-MS. Ms. Mosczynski seconded the motion. Vote-Unanimous.
Mr. Yacino made a motion to approve Change Order #18-ES in the amount of $63,153. Ms. Breault seconded the motion. Vote-Unanimous.
Mr. Yacino made a motion to accept Change Order #19-MS which is a credit in the amount of $7,058. Ms. Mosczynski seconded the motion. Vote-Unanimous.
Mr. Yacino made a motion to accept Change Order #20-ES & MS, which is a credit in the amount of $151,192. Ms. Mosczynski seconded the motion. Vote-Unanimous.

FF&E Procurement
Middle School Procurement Update
Mr. Filippi stated that he has to double back in a delivery due to the delay in the schedule. He does not know how that will affect the vendors. They need to be notified by November 20, 2013. They do not know if the furniture and equipment will have to be stored.Technology Procurement
Elementary School
Technology Punch List Update
Mr. Ellis stated that there are some issues that Ms. DiNisco and Ms. Sousa are working out. Ms. Lane stated that they cannot seem to keep devices tied in at the same time. There were two engineers looking at the issue today.
Middle School
Fiber Line Procurement/Installation Update
Mr. Cohen heard from Donna Sousa that this item is slowly meandering its way through National Grid.

Move Management Services Procurement
Middle School
Pending Contracts/Schedule Update
Mr. Ellis stated that they will try to insert these pieces, especially the furniture delivery, on the end of the schedule.
Other Business
Middle School Gym Roof Leak Repairs and Insurance Claim Update
Mr. Cohen stated that Travelers has committed to $202,000, which is everything they were asking for, except $92,000 for the subfloor of the gym, on which they remain open to discussion.
Site Signage Modifications
Mr. Ellis stated that some items will be going through the School Dept. to replace signs on Davis Street to make the signs compatible. The sign at the bottom of Rte. 16 needs to have the names of both schools on it. The sign for the elementary school is $6,700, or would cost $1,400 to retrofit.

Open Session for topics not reasonably anticipated 48 hours in advance of meeting.
Mr. Filippi spoke about the opening in the fence surrounding the track that was designed so that cross country runners could run up the hillside and into the track area. However, there are concerns that ATV vehicles would enter the area. He asked the SBC to think about a design in that area to discourage multi-wheeled vehicles. A discussion was held.

Schedule of Upcoming SBC Meetings and Project Events
Next Scheduled SBC Meeting –November 21, 2013.

Adjournment
Ms. Mosczynski made a motion to adjourn the School Building Committee meeting at 9:13 PM. Mr. Yacino seconded the motion. Vote: Unanimous.

Respectfully submitted,


Mary Wright
Recording Secretary
Mary Wright
 
Posts: 478
Joined: Thu Jan 12, 2012 8:56 pm

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