May 14, 2014 Planning Board Meeting

May 14, 2014 Planning Board Meeting

Postby Mary Wright » Sun Sep 07, 2014 8:22 pm

PLANNING BOARD MEETING MINUTES
WEDNESDAY, MAY 14, 2014

A meeting of the Planning Board was held on Wednesday, May 14, 2014. Mr. Marks called the meeting to order at 7:07 PM and announced that the meeting is being recorded and will be available on cable and on the website.

ATTENDANCE
PRESENT: Ernest Marks (Chairman), Ken Ballou, Michael Greco, Robert Werme, Jr., Michael Zwicker, William Cundiff (Town Engineer)
ABSENT: Eben Chesebrough (Vice Chairman), Tracy Sharkey

DISCUSSION/SIGN:
1. Letter of Complaint from Jessica Leaver, 4 Cobblestone Lane: Placement of Centralized Mailbox. Mr. Cundiff presented a copy of the plans that show the placement of the proposed mailbox. Ms. Leaver has concerns because she lives next door to Stone Gate Estates. She would not have bought her lot if she had known the mailbox would be placed where the concrete slab is now. The permanent mailbox was not part of the design plans when the project was approved. Mr. Cundiff stated that procedurally, the project is still under the Planning Board’s jurisdiction. Neither Mr. Cundiff nor Ms. Leaver has spoken to the developer. A discussion was held.
It was the consensus of the board to invite the Post Master to the next meeting to present the reasoning behind the design. Mr. Cundiff will also contact Mr. Rafferty.
Jonathan Leaver, 4 Cobblestone Lane, spoke that there are other areas in the development where a mailbox could be placed without exposing anyone to traffic from people checking their mailboxes.
Ms. Leaver stated that she had received a letter from the Post Master stating that they were proposing a centralized mailbox in the neighborhood. It stated that there needed to be 100% consensus. Ms. Leaver checked off “No”. She never got a phone call.
Mr. Zwicker asked for a picture of the area 0.1 mi down the road near Franklin Street and across from the water tower where Ms. Leaver said there was room for a mailbox.
Mr. & Mrs. Leaver left the meeting.
2. Upton Site Remediation, 466 Northeast Main Street: Surety. Mr. Cundiff reviewed that the soil fill project was previously approved. The signed plans contained requirements pertaining to slope, and the final plan had slopes in excess of 3:1. The plan was modified to show the riprap detail. Mr. Cundiff’s initial estimate of surety, assuming it was loamed and seeded, was $145,000. The revised plan estimate is $219,634.
The applicant’s request has two options: 1) install riprap as described, although Mr. Cundiff does not feel prevailing wage rates were included, at $17,400, and 2) wood chips as opposed to riprap $6,820 – $11,720.
Mr. Gene Bernat of Upton Site Remediation said there was never an intention to loam and seed the site. The approved project is for a gravel pad. He does want to protect abutting properties from erosion. He proposed stockpiling wood chips onsite to do this work. The slopes will be 3:1. He explained that the applicant does not have the collateral to provide the surety. A discussion was held.
Mr. Cundiff suggested that if Mr. Bernat agrees with the methodology and the board agrees that the surface can be gravel, that he can do the calculation again, come to another number and then move forward. At the next meeting, Mr. Cundiff will have the dollar amount ratified. All were in agreement.
3. Minutes: April 8, 2014 and April 22, 2014
Approval of the April 8 and April 22, 2014 Planning Board meeting minutes was deferred to the next meeting.

1. 7:44 REORGANIZATION:
It was decided to postpone the reorganization to the next meeting.

DISCUSSION (Cont.):
4. Sign: Worcester Registry of Deeds Signature Form. The form was signed by those who were present. Mr. Marks stated that the way the members sign the form is the way every document needs to be signed.
5. Sign: Accessory Apartment Special Permit for Joshua Berube, 29 Colonial Road.

OPEN SESSION:
The next meetings will be Tuesday, May 27, 2014 and Tuesday, June 10, 2014.
Mr. Cundiff expects to receive a submittal for a commercial building on the parcel at the corner of Rte. 16 and Riedell Road.
Mr. Cundiff stated that information regarding 158 Yew Street was in the packets, but it does not pertain to the Planning Board.
Mr. Cundiff stated that tomorrow, Funari Corp. will be repairing a sinkhole at a cul-de-sac. John Furno, Highway Superintendent, will provide his opinion as to what caused the sinkhole. Funari will also pave across Douglas Hill Way.
Regarding the solar farm, at the last meeting there were issues with the thickness of the topsoil. The plan was to place additional topsoil in the deficient areas. This past week they dug more holes and looked at the topsoil thickness. Generally speaking, the holes outside the fence all met spec. Some of the holes inside the fence had zero topsoil. Mr. Cundiff sent the applicants a copy of his notes, and he asked them to prepare a report for the Planning Board indicating how they will address the issue. The landowners were present at the testing. Adelle Reynolds, Building Commissioner, is aware that the Certificate of Occupancy for the facility was issued without the Site Plan Review Permit being complete.

7:54 PM ADJOURNMENT:
Mr. Zwicker made a motion to adjourn the meeting at 7:54 PM. Mr. Werme seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary Wright
Recording Secretary
Mary Wright
 
Posts: 491
Joined: Thu Jan 12, 2012 8:56 pm

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