January 15, 2014 BFCC meeting

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January 15, 2014 BFCC meeting

Postby Mary Wright » Sat Mar 22, 2014 3:38 pm

JANUARY 15, 2014

A meeting of the Building Facilities Construction Committee (BFCC) was held on
January 15, 2014 at the Municipal Center. Ms. Mosczynski called the meeting to order at 7:02 PM.

PRESENT: Shirley Mosczynski (Vice Chair), Linda Brown, Michael Fitzpatrick, Ed Gouin, Virginia Howe, Matt Sargent, William Cundiff (Town Engineer)
ABSENT: Sean Holland

Mr. Cundiff presented a report of last year’s budget request and the projection for FY15. The Town Administrator requested level funding and cutting where possible. Mr. Cundiff spoke about advertising costs and salaries. The money not spent goes back to the General Fund.
Ms. Howe made a motion to level fund for FY 15 as presented. Mr. Gouin seconded the motion. Vote: Unanimous.

Ms. Mosczynski reported that there will be a site walk of the middle school tomorrow at 5:00 PM with a School Building Committee (SBC) meeting to follow at 7:00PM. As of December 19th, the elementary school punch list was 70-80% complete. Work was done over winter vacation. The last of the outside panels were on site. Mr. Cundiff stated that the panels are not yet 100% installed on the elementary school.
Ms. Mosczynski continued. Moisture testing was to be done in the middle school classroom wing around December 23, 2013. Most of the insurance claim was for the mechanical and electrical items that had already been installed. There is an issue with the field irrigation system. When the new cistern was installed, they found that the old existing cistern was damaged and needed to be replaced. They should have an estimate for that work at the next SBC meeting.
The SBC is gathering information on the maintenance and equipment sheds. Mr. Cundiff stated that they will be going out for bid for an outside contractor for that work since CTA’s price was too high.
Ms. Mosczynski stated that the SBC is in ongoing negotiations regarding the project completion date.
Mr. Cundiff spoke regarding the floor moisture in the elementary school. They had to put a sealant over the floor. In the middle school, the third floor is fine. The second floor has a few locations that they are trying to dry out manually. The first floor has a lot of areas that exceed the moisture levels, and they may need to apply a barrier layer between the floor and the concrete. The issue seems to be unrelated to the water leak issues. Mr. Fitzpatrick suggested running dehumidifiers.

Mr. Cundiff and Adam Furno, Facilities Maintenance Manager, are working with Neil Dixon of Dixon Salo, to get a cost estimate for construction and architectural design. After going over the scope of work with Mr. Guzinski and Mr. Furno, they came to the realization that they want the budget below $100,000. From a procurement perspective, $100,000 is a threshold that adds a level of bureaucracy, which then becomes a larger project than intended. They will tailor the scope to be below $100,000. They also need to keep the designer contract services below $10,000.
Mr. Cundiff has a meeting scheduled with the department heads tomorrow at 10:00AM to go over departmental needs. That information will be relayed to the architect. Mr. Dixon will develop a plan and a cost estimate. Mr. Fitzpatrick spoke about the crumbling façade of the building and other repairs. He is concerned that the cost to do the work would exceed the estimate. A discussion was held. Mr. Cundiff stated that a year ago a meeting was held, which included Mr. Dixon, to discuss maintenance work. Ms. Mosczynski spoke about the lack of Town funds.

Mr. Cundiff has a draft plan and draft contract documents. Town Counsel has reviewed them. They do not believe they need to include the Minority and Women Owned Business requirements. Mr. Cundiff should have final bid documents by the end of the month. He will email a final set to the committee. The detour for the residents will be about five miles for approximately six weeks.

Mr. Cundiff stated that the push is to not have Hemlock and South Street bridges closed at the same time. Both bridges are being funded by Chapter 90 money.

Ms. Howe made a motion to accept the November 20, 2013 Building Facilities Construction Committee meeting minutes as presented. Mr. Sargent seconded the motion. Vote: Unanimous, Ms. Brown and Mr. Gouin abstained.
Mr. Gouin made a motion to accept the December 18, 2013 Building Facilities Construction Committee meeting minutes as presented. Mr. Fitzpatrick seconded the motion. Vote: Unanimous, Ms. Brown, Ms. Howe and Mr. Sargent abstained.

February 19, 2014 and March 19, 2014 at 7:00 PM.

Mr. Gouin made a motion to adjourn the meeting at 7:35 PM. Ms. Brown seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
Posts: 513
Joined: Thu Jan 12, 2012 8:56 pm

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